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Job Title:    Supply Chain Assistant –
Warehouse (2 Job Opportunities)

Organisation: International
Rescue Committee (IRC)

Duty Station:  
Uganda

 

About US:

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.

 

The IRC has been
working in Uganda since 1998. The current program portfolio in Uganda includes
health, protection & rule of law, gender-based violence and women’s
protection and empowerment, economic recovery and development.

 

Job Summary:   Reporting to Supply Chain Manager, the Supply
Chain Assistant-Warehouse is responsible for the efficient coordination and
management of all warehousing and inventory management functions for IRC’s
office in Arua. The position will also be responsible for the standardization
of policies and good warehousing practices in Arua Field Office.

 

Key Duties and Responsibilities:  

Goods Reception and
Transport

·       
Assist
in receiving all supplies.

·       
Keep an
accurate and up-to-date record of the store contents and inward and outward
movement of goods in the warehouse register or stock cards.

·       
Responsible
for arranging and overseeing the transportation of goods in accordance with IRC
procedures.

·       
Prioritize
dispatch needs in conjunction with program.

·       
Prioritize
air road transport in coordination with the program department and field sites.

·       
Where
necessary organize or carry out the transportation of goods to the carrier
premises for onward road shipment.

·       
Supervise
truck loading and documentation follow up.

Warehousing and
Inventory

·       
Monitor
security of IRC’s storage and supplies.

·       
Receive
completed store’s request forms and prepare the goods for issuance.  

·       
Ensure
goods, equipment’s are signed for received on the request form (office
expendables) or waybill (all other items).

·       
Prepare
a monthly report for the expendables store outlining all stock movements and
remaining balances.

·       
On a
monthly basis, work with the Supply Chain Manager to reconcile the Warehouse
register in the Asset tracking sheet and equipment issuance forms.

·       
Update
the stock record cards regularly.

·       
Conduct
routine inventory inspection and submit report to the Supply Chain Manager in a
timely manner.

·       
Understand,
implement and or maintain standard IRC inventory management policies and
procedures.

·       
Manage
and document the receipt, handling, storage, release and reporting of goods
through the IRC warehouse(s).

·       
Advise
the Supply Chain Manager of potential inventory shortages.

·       
Manage
casual laborers in the warehouse.

·       
Ensure
the maintenance of warehouse building(s), fittings and equipment.

·       
Implement
and ensure clear safety procedures.

·       
Implement
and ensure clear loading / unloading procedures, correct stacking and turnover
(FIFO) procedures.

·       
Advise
the Supply Chain Manager of warehouse-specific issues or improvements.

·       
Maintain
the Warehouse activity, book recording all outgoing and incoming receipts and
activities.

Asset Management

·       
Advise
the Supply Chain Manager of asset-specific issues or improvements.

·       
Update
as per IRC requirements, the Asset register, Asset inventory list and
expendable store inventory list and produce monthly reports.

·       
Monitor
security of IRC’s assets and supplies.

·       
Receive
completed store’s request forms and prepare the assets for issuance.  

·       
Ensure
assets are signed for received on the Equipment issue and receipt form.

·       
On a
monthly basis, work with the Supply Chain Manager to reconcile the asset
register and Asset tracking sheet and equipment issuance forms.

·       
Update
the asset register regularly.

·       
Conduct
routine asset inspection and submit report to the Supply Chain Manager in a
timely manner.

·       
Keep an
accurate and up-to-date record of asset inward and outward movement in the
Asset register.

·       
Update
as per IRC requirements, the Asset register, Asset inventory list and
expendable store inventory list and produce monthly reports.

Transport

·       
Work
with the Supply Chain Manager to design a suitably staffed and equipped
transport function to support the IRC’s vehicle operations and policies.

·       
Implement
and direct IRC standard Vehicle policies and procedures, with particular
attention to safety and security issues.

·       
Manage
and be accountable for the vehicle fleet, ordering and inventory management of
all vehicle related parts and consumables, including fuel.

·       
Evaluate,
manage and monitor drivers.

·       
Supervision
of IRC mechanics and general management of vehicle spare part stores and
garage.

·       
Manage
the vehicle pool (if applicable).

·       
Ensure
that appropriate communications equipment is installed and functioning in IRC
vehicles to meet the operational and security requirements.

·       
Ensure
the correct and timely routine maintenance and repair of IRC vehicles and
generators.

·       
Ensure
that all vehicles carry the required on-board documentation and that all
documents are kept current (including insurance).

·       
Inspect
and record condition of vehicles, by maintaining weekly checklists file and
ensuring that Vehicles logbooks are accurately filled.

·       
Carry
out regular training to all drivers on basic vehicle mechanic skills, daily
vehicle inspection, drills on safety driving, defensive driving, use of Codan,
etc.

·       
Ensure
all vehicles are properly cleaned on daily basis.

·       
Prepare
weekly and monthly report on transport department and discuss with Supply Chain
manager

·       
Signing
on vehicle fuel forms for refueling and keeping accurate record and monitoring
system on fuel consumption.

·       
Work
with the Supply Chain Manager to ensure that vehicles are prepared for routine
and emergency security requirements.

·       
Ensure
that all vehicles are secure when not in use.

·       
Be
familiar with local regulations / laws.

·       
Any
other duties as may be assigned by the supervisor.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) Supply Chain
Assistant – Warehouse job must hold a Bachelor’s Degree in Procurement and
Logistics Management

·       
At least
two years’ work experience in warehouse Management.

·       
Knowledge
of generic warehouse management systems and forms.

·       
Physically
mobile, able to lift 30kg without strain.

·       
Competent
in spoken and written English

·       
Good
mathematical skills.

·       
Competent
use of pc especially spreadsheets (format / sort / filter).

·       
Strong
collaborator and influencer with effective interpersonal and analytical skills
who is able to work seamlessly across cultures and organizational units.

·       
Able to
work effectively in a highly matrixed structure.

·       
Strong
financial management and budgeting skills.

·       
Excellent
training and coaching ability.

·       
Ability
to work in remote field offices.

·       
Strong
sense of personal integrity.

·       
Attention
to detail.

·       
Ability
to multi-task.

·       
Team
spirit and problem solving abilities.

·       
Flexibility
and adaptability.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 6^th April 2021

 

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