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Job Title:    Pool Stenographer (2 No
Experience Job Opportunities)

Organisation: Office
of the Auditor General (OAG)

Duty Station:  Kampala,
Uganda

Ref: ADM/56/136/01
Vol.6 [01/21]

 

About US:

The Office of the
Auditor General (OAG) is the supreme Audit Institution (SAI) of Uganda mandated
under Article 163 of the Constitution of the Republic of Uganda to audit and
report on the Public Accounts of Uganda and of all public offices, including
the Courts, the Central and Local Government Administrations, Universities and
Public Institutions of like nature and any Public Corporations or other bodies
or organizations established by an Act of Parliament. The Constitutional
mandate of the OAG is amplified by the National Audit Act, 2008 which has among
other things enhanced the financial and operational independence of the Auditor
General.

 

Job Summary:  The Pool Stenographer will provide secretarial
services, receive correspondences, maintain office environment, fix
appointments and make follow-ups to support Supervisors and other staff
effectively and efficiently.

 

Key Duties and Responsibilities:  

Receive and
Disseminate Correspondences and Other Information for the Office Custodian of
Files

·       
Provide
support in the efficient provision of secretarial services to the Supervisors,
and prepare agendas, co-ordinate the production of papers, minutes and
keep/retrieve records.

·       
Provide
efficient and effective correspondences, and other information received and
disseminated for the office.

·       
Organise/attend
meetings, taking minutes and circulating decisions from the meetings to the
relevant action offices.

Maintain the
Environment of the Office of the Auditor General

·       
Perform
routine check-ups in the office environment and ensure clean and secure
surroundings.

·       
Deliver
a comprehensive range of support activities, proactively troubleshooting and
resolve issues which arise.

·       
Perform
routine check-ups and account for office equipment and materials and keep
records, within the Office of the Auditor General Office environment.

Customer Service

·       
Attend
to visitors/calls and direct them to the rightful Officers they may need to
meet/talk to.

·       
Set up
and manage agreed communication system and protocols to ensure consistent
standards in all communications from the Supervisors and visitors.

Schedule
Appointments and Deadlines

·       
Schedule/maintain,
and follow-up on appointments and communicate any changes made.

·       
Assist
in ensuring that demanding workload is appropriately prioritized and all
deadlines are met.

Process all the
Work Assignments

·       
Organise
and store paperwork, documents and computer-based information that may be
relevant for the operation.

·       
Photocopy
and print various documents, sometimes on behalf of other colleagues.

·       
Type,
prepare and collate reports and manage database systems.

·       
Coordinate
work, activities within the department within a stipulated time/deadline.

Supervise and
Develop Staff.

·       
Set the
performance targets together with staff under supervision and carry out
performance appraisal for the team.

·       
Mentor
and coach the team.

 

Key Performance Indicators:

·       
Accurate
calendar/ dairy submitted.

·       
Meetings
with accurate information of attendance and minutes filed.

·       
Good
customer services.

·       
Clean
and secure office environment.

·       
Correspondences
circulated to the relevant Officers.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Diploma in Administrative and Secretarial Science, Office
Management or in any related field.

·       
No
experience is required.

·       
Organisational
skills.

·       
Time
management.

·       
Communication
and interpersonal skills.

·       
Presentation
skills.

·       
Computer
literate

 

How to Apply:

All candidates
should send filled application forms, Click
Here should be submitted through email to jude.amuriat@oag.go.ug and
copied to zhabura.nakinalwa@oag.go.ug accompanied by:

·       
Detailed
and typed curriculum vitae which clearly supports the competencies required
above

·       
Copies
of academic qualifications, testimonials and professional training
certificates.

·       
Names of
three (3) referees and their contacts

·       
A recent
passport size photograph

 

Deadline: 14th March 2021.

 

NB: Applications
received shall be acknowledged by the office. Late submission shall not be
considered.

 

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