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 Job Title:    Grants Officer – RSO (2 Job
Vacancies)

Organisation: Medical
Research Council (MRC UK) /UVRI and LSHTM Uganda Research Unit

Duty Station:  Entebbe,
Uganda

Reports to: Senior
Grants Officer

Position Code: GO
-321

 

About US:

The Medical Research
Council (MRC UK) is an internationally recognised centre of excellence with
dominant research themes in the areas of HIV and emerging infections, vaccines
and immunity, and chronic diseases and cancer. Through a multidisciplinary
approach, intersecting basic science, epidemiological research,
social-behavioural research and the conduct of new intervention evaluation
studies, the Unit contributes knowledge on changing epidemics and diseases, the
evaluation of innovative health care options, treatment and prevention and the
development of health policy and practice in Africa and worldwide. Following
the signing of strategic transfer agreements between the London School of
Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC
UK), the Unit formally joined LSHTM on 1st February 2018. The exciting new
partnership will boost research capacity into current and emerging health
issues in Africa and throughout the world. The Unit is based at the UVRI
Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala
Districts.

 

Job Summary:  The Grants Officer will mainly ensure the
external grants portfolio of the Unit is managed efficiently and accurately,
including administrative management of grant contracts and budget preparation
and justification. Maintaining accurate and up to date records on all external
grants and making sure all grant soft (Shared intranet) and hard folders are
kept up to date. Updating the grant tracker and assisting in in generating
management reports, maintaining an effective communication flow with internal
and external clients, preparation and review of agreements/contracts/MoUs.

 

Key Duties and Responsibilities:  

·       
Assists
PIs in preparing a budget (for final review and agreement by Senior Grants
Officer) and submitting the financial part of a grant application, and the
respective justification;

·       
Drafting
contracts and uploading these on the service desk for the contracts team at
LSHTM to review and follow up with both LSHTM team and the partner/donor to
ensure the contract gets executed in a timely manner;

·       
Provides
the PIs and or coordinators with regular monthly financial information showing
expenditures to date and projected costs until the end of the project;

·       
Ensures
that grants recharge overheads are costed as per the donor contract, follow up
with accounts receivable officer to ensure all overheads are captured before
management reports are prepared;

·       
Complete
project cost centre request form and inform the PI when ready, ensure that only
correct costs are charged, raise call for reversal in case of a miss post;

·       
Submitting
application, maintaining correspondences with donors and partners, creating
folders in the pipeline for each application submitted and moving these to
projects when awarded as well as updating the tracker;

·       
Monthly
reconciliation of fund balances to ensure the project does not over/
underspend, alerting the Finance Manager/ senior Finance officer when project
is almost running out of funds;

·       
Prepares
periodic financial reports to PIs and Donors in a timely manner, keep a proper
record of all correspondences with external and internal clients;

·       
Support
PIs with preparation of no cost extension and carryover of funds requests;

·       
Supervise
Grants Assistant and ensure they are well guided as they execute their duties;

·       
Maintains
and ensures the safe custody of financial documents and copies of external
grant contracts on file;

·       
Provides
support during project specific audits, carrying out due diligence on partners
and sub awardees;

·       
preparation
of monthly timesheet template, follow up with staff to ensure all complete time
sheets appropriately and filing them in respective folder; and,

·       
Ensures
the key stakeholders receive a weekly report on the status of contracts in
progress.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree in business administration
majoring in accounts of financial management, a partial professional
qualification such as ACCA, CPA, KPA, CIMA;

·       
Possession
of a post graduate diploma is an added advantage;

·       
Should
possess three years’ work experience as Grants officer in a busy research
organization or any NGO;

·       
Knowledge
and experience working with MS Dynamics Navision ERP packages and budgeting is
desired; and,

·       
Should
possess financial management skills.

 

How to Apply:

Follow the link
below to fill a form and submit your application documentation:

 

Click
Here

 

Filling the form
more than once will lead to automatic disqualification. High level of integrity
while filling the form is required and will be considered during shortlisting.
Combine all your application documentation i.e. cover letter, CV & academic
documents into one PDF document. Only shortlisted candidates will be contacted
for interview. This position is open to Ugandan nationals only. Strictly follow
the application procedure as failure to do so will lead to automatic
disqualification. Only online applications will be accepted.

 

The applications
should be addressed to:

 

The Head of Human
Resources,

MRC/ UVRI and LSHTM
Uganda Research Unit,

P.O. Box, 49,

Entebbe, Uganda.

 

Deadline: 26th March 2021 by 5:00pm

 

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