Travel & Facilities Supervisor Job Careers – International Committee of the Red Cross (ICRC)

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Job Title:    Travel & Facilities
Supervisor (Re-advertised)

Organisation: The
International Committee of the Red Cross (ICRC)

Duty Station:  Kampala,
Uganda

Reports to: Finance & Admin. Manager

 

About US:

The International
Committee of the Red Cross (ICRC) is a neutral and independent international
humanitarian organisation, which assists and protects victims of armed
conflicts and other situations of violence

 

Job Summary:  The Travel & Facilities Supervisor coordinates the activities
of the internal travel unit, ensuring that travel arrangements as described
below are organized efficiently and as smoothly as possible. In addition, s/he
manages the overall ICRC Facilities file.

 

Key Duties and Responsibilities:  

Travel Services

  • Supervise and coordinate the activities of the travel department
    with the suppliers and/or other departments or staff.
  • Coordinate and ensure the organization of staff travel by the most
    cost-effective means and, if required, coordinate drop-off at/pick-up from
    airport.
  • Ensure that expatriate staff receive all the
    information/documentation they need during their stay in Uganda.
  • Ensure accommodation is safe and suitable to live in.
  • Interact with relevant authorities (ministries, consulates, etc.)
    regarding travel and immigration requirements (visas, insurance, permits,
    registration etc.).
  • Find venues for seminars/meetings and organizes all the welcome part
    (breaks, transportation, reviews the bills, etc.
  • Ensure communication between ICRC offices, delegations and/or
    headquarters regarding staff travels.
  • Ensure all appropriate databases are kept up to date on staff
    members, missions and other travel, document validity, residences, and any
    other relevant information (schools, airlines, telephone numbers, etc.).
  • Negotiate prices and discounts with service providers (travel
    agencies, airline companies, hotels).

Facilities Management

  • Participate in the determination of accommodation and offices needs
    and identifies premises accordingly.
  • Analyse premises set-up including passive security measures in place
    and proposes corrective measures when necessary. Participate in lease
    agreement.
  • Coordinate the proper maintenance of the overall premises and
    infrastructures.
  • Train and supervise the Housekeeping staff and organize their work
    schedules.
  • Deal with landlords, service providers and suppliers in the related
    field.
  • Supervise ordering or purchasing of related material and supply
    according to needs in coordination with Logistics department.
  • Ensure related files and statistics are properly filed.

 


Qualifications, Skills and Experience:

  • The ideal candidate for the International Committee of the Red Cross
    (ICRC) Travel & Facilities Supervisor job opportunity should hold a
    University degree or similar relevant training from a recognised
    institution.
  • At least three years of work experience in a related field (travel
    agency, immigration services, hospitality industry or facilities
    management).
  • Computer proficiency especially in Word processors, Spreadsheets and
    PowerPoint.
  • Excellent knowledge of written and spoken English.
  • Possession of a Driving licence is an advantage.
  • Excellent planning, organizational, reporting and analytical skills
  • Sense of responsibility and ability to take initiative and to work
    independently;
  • Flexibility and resistance to stress;
  • Excellent communication and interpersonal skills;
  • Good negotiation skills.
  • Available for immediate deployment

 

How to Apply:

All suitably
qualified and interested candidates should submit their electronic application,
CV and copies of academic and work certificates to
kam_hrrecruitment_services@icrc.org. Attach your documents as a single file. No
paper applications will be received.

 

Please write “Travel
& Facilities Supervisor” as the subject of application email.

 

Deadline: 5th March 2021

 

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