The Ugandan Jobline

Job Title:    Travel & Facilities
Supervisor (Re-advertised)

Organisation: The
International Committee of the Red Cross (ICRC)

Duty Station:  Kampala,
Uganda

Reports to: Finance & Admin. Manager

About US:

The International
Committee of the Red Cross (ICRC) is a neutral and independent international
humanitarian organisation, which assists and protects victims of armed
conflicts and other situations of violence

Job Summary:  The Travel & Facilities Supervisor coordinates the activities
of the internal travel unit, ensuring that travel arrangements as described
below are organized efficiently and as smoothly as possible. In addition, s/he
manages the overall ICRC Facilities file.

Key Duties and Responsibilities:  

Travel Services

• Supervise and coordinate the activities of the travel department
  with the suppliers and/or other departments or staff.
• Coordinate and ensure the organization of staff travel by the most
  cost-effective means and, if required, coordinate drop-off at/pick-up from
  airport.
• Ensure that expatriate staff receive all the
  information/documentation they need during their stay in Uganda.
• Ensure accommodation is safe and suitable to live in.
• Interact with relevant authorities (ministries, consulates, etc.)
  regarding travel and immigration requirements (visas, insurance, permits,
  registration etc.).
• Find venues for seminars/meetings and organizes all the welcome part
  (breaks, transportation, reviews the bills, etc.
• Ensure communication between ICRC offices, delegations and/or
  headquarters regarding staff travels.
• Ensure all appropriate databases are kept up to date on staff
  members, missions and other travel, document validity, residences, and any
  other relevant information (schools, airlines, telephone numbers, etc.).
• Negotiate prices and discounts with service providers (travel
  agencies, airline companies, hotels).

Facilities Management

• Participate in the determination of accommodation and offices needs
  and identifies premises accordingly.
• Analyse premises set-up including passive security measures in place
  and proposes corrective measures when necessary. Participate in lease
  agreement.
• Coordinate the proper maintenance of the overall premises and
  infrastructures.
• Train and supervise the Housekeeping staff and organize their work
  schedules.
• Deal with landlords, service providers and suppliers in the related
  field.
• Supervise ordering or purchasing of related material and supply
  according to needs in coordination with Logistics department.
• Ensure related files and statistics are properly filed.

Qualifications, Skills and Experience:

• The ideal candidate for the International Committee of the Red Cross
  (ICRC) Travel & Facilities Supervisor job opportunity should hold a
  University degree or similar relevant training from a recognised
  institution.
• At least three years of work experience in a related field (travel
  agency, immigration services, hospitality industry or facilities
  management).
• Computer proficiency especially in Word processors, Spreadsheets and
  PowerPoint.
• Excellent knowledge of written and spoken English.
• Possession of a Driving licence is an advantage.
• Excellent planning, organizational, reporting and analytical skills
• Sense of responsibility and ability to take initiative and to work
  independently;
• Flexibility and resistance to stress;
• Excellent communication and interpersonal skills;
• Good negotiation skills.
• Available for immediate deployment

How to Apply:

All suitably
qualified and interested candidates should submit their electronic application,
CV and copies of academic and work certificates to
kam_hrrecruitment_services@icrc.org. Attach your documents as a single file. No
paper applications will be received.

Please write “Travel
& Facilities Supervisor” as the subject of application email.

Deadline: 5^th March 2021

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