Job Title: Travel & Facilities
Supervisor (Re-advertised)
Organisation: The
International Committee of the Red Cross (ICRC)
Duty Station: Kampala,
Uganda
Reports to: Finance & Admin. Manager
About US:
The International
Committee of the Red Cross (ICRC) is a neutral and independent international
humanitarian organisation, which assists and protects victims of armed
conflicts and other situations of violence
Job Summary: The Travel & Facilities Supervisor coordinates the activities
of the internal travel unit, ensuring that travel arrangements as described
below are organized efficiently and as smoothly as possible. In addition, s/he
manages the overall ICRC Facilities file.
Key Duties and Responsibilities:
Travel Services
- Supervise and coordinate the activities of the travel department
with the suppliers and/or other departments or staff. - Coordinate and ensure the organization of staff travel by the most
cost-effective means and, if required, coordinate drop-off at/pick-up from
airport. - Ensure that expatriate staff receive all the
information/documentation they need during their stay in Uganda. - Ensure accommodation is safe and suitable to live in.
- Interact with relevant authorities (ministries, consulates, etc.)
regarding travel and immigration requirements (visas, insurance, permits,
registration etc.). - Find venues for seminars/meetings and organizes all the welcome part
(breaks, transportation, reviews the bills, etc. - Ensure communication between ICRC offices, delegations and/or
headquarters regarding staff travels. - Ensure all appropriate databases are kept up to date on staff
members, missions and other travel, document validity, residences, and any
other relevant information (schools, airlines, telephone numbers, etc.). - Negotiate prices and discounts with service providers (travel
agencies, airline companies, hotels).
Facilities Management
- Participate in the determination of accommodation and offices needs
and identifies premises accordingly. - Analyse premises set-up including passive security measures in place
and proposes corrective measures when necessary. Participate in lease
agreement. - Coordinate the proper maintenance of the overall premises and
infrastructures. - Train and supervise the Housekeeping staff and organize their work
schedules. - Deal with landlords, service providers and suppliers in the related
field. - Supervise ordering or purchasing of related material and supply
according to needs in coordination with Logistics department. - Ensure related files and statistics are properly filed.
Qualifications, Skills and Experience:
- The ideal candidate for the International Committee of the Red Cross
(ICRC) Travel & Facilities Supervisor job opportunity should hold a
University degree or similar relevant training from a recognised
institution. - At least three years of work experience in a related field (travel
agency, immigration services, hospitality industry or facilities
management). - Computer proficiency especially in Word processors, Spreadsheets and
PowerPoint. - Excellent knowledge of written and spoken English.
- Possession of a Driving licence is an advantage.
- Excellent planning, organizational, reporting and analytical skills
- Sense of responsibility and ability to take initiative and to work
independently; - Flexibility and resistance to stress;
- Excellent communication and interpersonal skills;
- Good negotiation skills.
- Available for immediate deployment
How to Apply:
All suitably
qualified and interested candidates should submit their electronic application,
CV and copies of academic and work certificates to
[email protected]. Attach your documents as a single file. No
paper applications will be received.
Please write “Travel
& Facilities Supervisor” as the subject of application email.
Deadline: 5th March 2021
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