The International
Committee of the Red Cross (ICRC) is a neutral and independent international
humanitarian organisation, which assists and protects victims of armed
conflicts and other situations of violence

Job Summary: The Travel & Facilities Supervisor coordinates the activities
of the internal travel unit, ensuring that travel arrangements as described
below are organized efficiently and as smoothly as possible. In addition, s/he
manages the overall ICRC Facilities file.

Key Duties and Responsibilities:

Travel Services

Supervise and coordinate the activities of the travel department
with the suppliers and/or other departments or staff.
Coordinate and ensure the organization of staff travel by the most
cost-effective means and, if required, coordinate drop-off at/pick-up from
airport.
Ensure that expatriate staff receive all the
information/documentation they need during their stay in Uganda.
Ensure accommodation is safe and suitable to live in.
Interact with relevant authorities (ministries, consulates, etc.)
regarding travel and immigration requirements (visas, insurance, permits,
registration etc.).
Find venues for seminars/meetings and organizes all the welcome part
(breaks, transportation, reviews the bills, etc.
Ensure communication between ICRC offices, delegations and/or
headquarters regarding staff travels.
Ensure all appropriate databases are kept up to date on staff
members, missions and other travel, document validity, residences, and any
other relevant information (schools, airlines, telephone numbers, etc.).
Negotiate prices and discounts with service providers (travel
agencies, airline companies, hotels).

Facilities Management

Participate in the determination of accommodation and offices needs
and identifies premises accordingly.
Analyse premises set-up including passive security measures in place
and proposes corrective measures when necessary. Participate in lease
agreement.
Coordinate the proper maintenance of the overall premises and
infrastructures.
Train and supervise the Housekeeping staff and organize their work
schedules.
Deal with landlords, service providers and suppliers in the related
field.
Supervise ordering or purchasing of related material and supply
according to needs in coordination with Logistics department.
Ensure related files and statistics are properly filed.

Qualifications, Skills and Experience:

The ideal candidate for the International Committee of the Red Cross
(ICRC) Travel & Facilities Supervisor job opportunity should hold a
University degree or similar relevant training from a recognised
institution.
At least three years of work experience in a related field (travel
agency, immigration services, hospitality industry or facilities
management).
Computer proficiency especially in Word processors, Spreadsheets and
PowerPoint.
Excellent knowledge of written and spoken English.
Possession of a Driving licence is an advantage.
Excellent planning, organizational, reporting and analytical skills
Sense of responsibility and ability to take initiative and to work
independently;
Flexibility and resistance to stress;
Excellent communication and interpersonal skills;
Good negotiation skills.
Available for immediate deployment

How to Apply:

All suitably
qualified and interested candidates should submit their electronic application,
CV and copies of academic and work certificates to
Apply by Email. Attach your documents as a single file. No
paper applications will be received.

Please write “Travel
& Facilities Supervisor” as the subject of application email.

Deadline: 5^th March 2021

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