The Ugandan Jobline

 

Job Title:    Temporary Accounts and
Administrative Assistant

Organisation: TechnoServe

Duty Station: 
Kampala, Uganda

Reports to: Senior
Accountant

Duration: 6
Months

 

About US:

TechnoServe is a
leader in harnessing the power of the private sector to help people lift themselves
out of poverty. A nonprofit organization operating in 29 countries, we work
with enterprising men and women in the developing world to build competitive
farms, businesses, and industries. By linking people to information, capital,
and markets, we have helped millions to create lasting prosperity for their
families and communities. Founded over 50 years ago, TechnoServe has been named
the #1 nonprofit for fighting poverty by the ImpactMatters charity ratings
agency.

 

Job Summary:  The Temporary Accounts and Administrative
Assistant manages the day to day finance related activities of the program.
S/he will be responsible for following up on program procurements, posting
invoices into the finance system, payments, reporting, document archiving,
accurate financial & management reporting and analysis, and ensuring
compliance with organization, statutory and Program requirements.

 

Key Duties and Responsibilities:  

Finance &
Administration

·       
Ensure
proper documentation and filing of all finance and Administrative information

·       
Participate
in data recording into the finance system, Serenic Navigator

·       
Review
invoices, accountabilities and other information presented to the finance
department for payment processing

·       
Ensure
the program is implemented with sound financial and administrative practices
through efficient management of project funds and timely processing of payments

·       
Management
of project funds; ensure that funds are disbursed in line with set activities/
budget and that accountabilities are submitted in a timely manner

·       
Participate
in annual budget preparation, mid-year reviews, monthly burn rate calls and
ensure action points are implemented accordingly

·       
Preparation
of daily cash reports and monthly cash needs to ensure availability of funds

·       
Work
closely with program team to ensure that project work plans and financial
planning are in sync

·       
Coordinate
External/internal Audits and ensure implementation of agreed recommendations

·       
Regular
update of Asset register and engraving of assets. Regular Maintenance of assets
to avoid breakdowns e.g. vehicles, computers, power backups etc.

·       
Any
other duties as assigned by the Supervisor

 

Qualifications, Skills and Experience:

·       
The ideal
candidate must hold a University degree in Accounting and part II qualification
of any professional course ACCA, CPA is an added advantage.

·       
At least
three years of experience in a similar position with International NGO or
development agencies.

 

Core Competencies include:

·       
Integrity
and honesty: Is widely trusted;
seen as a direct, truthful individual; presents truthful information in an
appropriate and helpful manner; keeps confidences; admits mistakes; does not
misrepresent himself or herself for personal gain.

·       
Team
Work/ Relationships: Works
co-operatively and flexibly with other members of the team with a full
understanding of the role to be played as a team member and/or leader, to
achieve a common goal. Ability to build and maintain effective relationships
and networks.

·       
Learning
attitude: Proactively takes
advantage of opportunities to learn. Actively identifies new areas for
learning; applies and shares new knowledge and skill appropriately.

·       
Diversity/Inclusiveness: Demonstrates an understanding and
appreciation for diversity and supports diversity efforts. Interacts
effectively with and inclusively with people of all races, cultures,
ethnicities, backgrounds, religions, ages, and genders.

·       
Communication: Expresses ideas effectively in individual
and group situations. Listens effectively; shares information, ideas and
arguments; adjusts terminology, language and communication modes to the needs
of the audience; ensures accurate understanding; acts in a way that facilitates
open exchange of ideas and information; uses appropriate non-verbal
communication.

·       
Decision
making/Problem Solving: Is able
to analyze situations, diagnose problems, identify the key issues, establish
and evaluate alternative courses of action and produce a logical, practical and
acceptable solution. Is able to make effective decisions on a day-to-day basis,
taking ownership of decisions, demonstrating sound judgement in escalating
issues where necessary.

·       
Results
Oriented/ High Quality Deliverables: Stays focused on the efforts necessary to achieve quality results
consistent with programmatic or departmental goals. Demonstrates the ability to
achieve effective results; works persistently to overcome obstacles to goal
achievement. Accomplishes tasks by considering all areas involved, no matter
how small; showing concern for all aspects of the job; accurately checking
processes and tasks.

·       
Planning
& Time Management:
Establishes a course of action for self and/or others to accomplish a specific
goal. Effectively plans, schedules, prioritizes and controls activities;
identifies, integrates and orchestrates resources (people, material,
information, budget, and/or time) to accomplish goals. Prioritizes work
according to the program or department’s goals, not just own job responsibilities;
manages own time effectively.

·       
Business
Acumen: The ability to use
information, ask the right questions and take decisions that make an impact on
the overall business performance.

·       
Job
Specific/Technical Competencies include:

·       
Computer
Literacy: Demonstrates
knowledge and ability to use specific computer programs or applications for own
functional area. Has the ability to improve performance by integrating new and
existing technology into the workplace.

·       
Financial
& Resource Management: an
important competency program staff must possess to enable them budget properly
based on facts and change course when necessary, knowledge of finance to
develop and manage budgets.

·       
Internal
Client Focus: Client Focus is
based on the ability to understand the client’s needs and concerns in the short
to long-term and to provide sound recommendations and/or solutions.

·       
Compliance
& Governance: Compliance
with and knowledge of company policies, applicable legislation, grant
requirements, donor contracts, the local labor code and tax laws.

 

How to Apply:

All qualified and
interested applicants should submit a resume and cover letter in one single
Microsoft Word document to ug-jobs@tns.org.
Please identify the position for which you are applying in the subject line.

 

Deadline: 19^th February 2021

 

NB: Due to a high
volume of applicants, please understand that we are able to contact only those
who meet the minimum qualifications. No phone calls, please. TechnoServe
encourages diversity in all levels and across all facets of our organization.
We are proud to be an equal opportunity employer and do not discriminate on the
basis of gender, race, color, ethnicity, religion, sexual orientation, gender
identity, ages, HIV/AIDS status, protected veteran status, disability and all
other protected classes.

 

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latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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