The Ugandan Jobline

 

Job Title:    Supply Chain Officer (Fresher
Jobs)

Organization: International Rescue Committee (IRC)

Duty Station:
Uganda

Reports to: Field Coordinator and Supply Chain Coordinator

 

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

 

Job Summary:  The Supply Chain Officer is an integral member
of the management team and reports directly to the Field Coordinator and
Management In Partnership (MIP) with the Supply Chain Coordinator. This
position is responsible for the management and delivery of effective Supply
Chain support in Karajoma Region (Based in Moroto) program in compliance with
IRC and donor regulations. Key responsibilities include procurement, transport,
inventory, asset management.

 

Key Duties and Responsibilities:  

·       
Collaborate
and coordinate with Programs and Finance to ensure integrated and harmonized
operational systems in the Karamoja region Program.

·       
Collaborate
with Finance Officer to ensure that internal controls are met with minimum
bureaucracy.

·       
Work
with Karamoja region Field Office Supply Chain Staff and Field Coordinator to
ensure effectiveness and implementation of the IRC’s standard operating
policies and procedures.

·       
Implement
job specific trainings to ensure that Supply Chain staff’ possess the knowledge
and skills commensurate with their responsibilities.

Compliance

·       
Ensure
that Supply Chain policies and procedures are in compliance with applicable IRC
and funding source policies, procedures and requirements. All staff act in
accordance with the policies.

·       
Maintain
and update donor guidelines related to Supply Chain field (procurement, asset,
etc).

·       
Monitor
Karamoja Supply Chain sections of budgets and track expenditure. Follow up as
necessary including timely information and budgetary comments regarding any
realignment.

·       
Finalize
Procurement Plans for all grants in Karamoja Region. Work with program staff
towards establishing procurement plans before the start of each grant ensuring
they fit the activities in the budget, are donor compliant and realistic in
terms of timing.

·       
Ensure
all donor reports for assets are completed and submitted to the Supply Chain
Coordinator.

·       
Disposal
of assets is reviewed annually, and donor requirements followed as necessary.

·       
Familiarize
with various donor regulations.

Training &
Outreach

·       
Proactively
develop the skills of IRC Karamoja region staff to understand and utilize
Supply Chain tools and services to design and implement quality programming.

·       
Identify
Supply Chain needs and ensure the issues are raised in new budget development.

·       
Ensure
all Supply Chain staff are aware of and in compliance with IRC procurement,
asset and stock management, transport, communications, etc, in order for them
to clearly share this information.

Staff Management

·       
Practice
excellent human resource management, supporting the development, promotion and
retention of a motivated team of qualified and experienced staff.

·       
Identify
staffing and/or skill gaps and see that these gaps/needs are filled and support
the recruitment of all Supply Chain staff and provide day to day supervision of
department.

·       
Provide
feedback through regular performance evaluations.

·       
Ensure
that any staff discipline follows a progressive methodology which provides for
clear and structured improvement.

·       
Develop
long term plan for continued quality leadership by providing staff development
and succession plans.

Systems

·       
Ensure
that staff participating in tender committees are trained and understand their
roles.

·       
Ensure
clear delineation of roles for procurement.

·       
Ensure
the update of file and list of vendors in Karamoja region.

·       
Ensure
transport services are cost efficient and reliable.

·       
Ensure
warehouse and stocks are secure, well managed and documented.

·       
Ensure
assets and property are effectively managed, asset list is updated regularly
and assets are disposed according to IRC and/or donor regulations.

·       
Supply
Chain works consistently with Security to maintain required security levels,
awareness and responsiveness.

Procurement

·       
The
implementation and / or maintenance of standard IRC procurement policies and
procedures.

·       
Ensuring
that procurement is carried out in accordance to IRC and donor-specific
polices.

·       
Attend
all the procurement committee meetings.

·       
Coordination
with Finance, Admin and program departments to ensure integrated internal
controls, timely payment of vendors and full, auditable support documentation.

·       
Ensuring
that a transparent and responsive procurement process is implemented and
maintained.

·       
Routine
communication, coordination and planning with the relevant requesting staff /
programs regarding the order and delivery of supplies.

·       
Ensuring
that all Supplies, services and equipment required are delivered in time.

·       
Establishment
and maintenance of ethical, professional working relationships with suppliers.

·       
Maintain
Vendor information for regularly purchased items and be informed of current
local market conditions.

·       
Support
and provide the appropriate trainings for procurement and program staff as
required.

·       
Advise
the Field Coordinator and Supply Chain Coordinator of procurement-specific
issues or improvements.

Asset Management

·       
Advise
the Supply Chain Manager of asset-specific issues or improvements

·       
Update
as per IRC requirements, the Asset register, Asset inventory list and
expendable store inventory list and produce monthly reports.

·       
Monitor
security of IRC’s assets and supplies.

·       
Receive
completed store’s request forms and prepare the assets for issuance.  

·       
Ensure
assets are signed for received on the Equipment issue and receipt form

·       
On a
monthly basis, work with the Operations Coordinator to reconcile the asset
register and Asset tracking sheet and equipment issuance forms.

·       
Update
the asset register regularly.

·       
Conduct
routine asset inspection and submit report to the Supply Chain Manager in a
timely manner.

·       
Keep an
accurate and up-to-date record of asset inward and outward movement in the
Asset register

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) Supply Chain
Officer job opportunity must hold a Bachelor’s degree in Procurement and Supply
Chain Management, or any other related field.

·       
Three
years’ work experience in Supply Chain (Procurement, Assets, Transport and
Warehouse).

·       
Knowledge
of generic Supply Chain procedures and practices (INGO experience is an added
advantage).

·       
Familiarity
with major donor and local regulations / laws advantageous.

·       
Competent
in spoken and written English

·       
Good
mathematical skills.

·       
Competent
use of PC especially spreadsheets.

·       
Knowledge
of generic warehouse management systems and forms

·       
Competent
in spoken and written English.

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link
below.

 

Click
Here

 

Deadline: 11^th March 2021

 

The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct.  These are Integrity, Service, and
Accountability.  In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

 

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