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Job Title:    Production Center Manager

Organisation: Days
for Girls (DfG) East Africa

Duty Station: 
Kampala, Uganda

Reporting to: Country
Director

 

About US:

At Days for Girls we
are turning periods into pathways. We increase access to menstrual care and
education by developing global partnerships, cultivating social enterprises,
mobilizing volunteers and innovating sustainable solutions that shatter stigma
and limitations for women and girls. Together, we’re creating a world with
dignity, health, and opportunity for all.

Our movement has
reached more than 1.9 million girls – and counting. With your help, we can
reach Every Girl. Everywhere. Period.

 

Overview

Days for Girls is an
award-winning NGO that works to shatter stigma and limitations associated with
menstruation for improved health, education and livelihood outcomes. To date,
Days for Girls has reached more than 1.9 million women and girls in 144 countries
on 6 continents with quality, sustainable menstrual care solutions and health
education.

 

The organization
utilizes a multipronged approach to achieve its mission. Days for Girls
Uganda’s mission focuses on embedding solutions to challenges created by a lack
of access to menstrual health management resources and reproductive health
knowledge by partnering with local grassroots organizations and conducting
comprehensive training and mentoring programs. This mission is powered by our
three-tier model offering locally made, high-quality washable menstrual hygiene
kits, reproductive health education training, and women-led enterprise
development. Our current priorities include strengthening our manufacturing
capacity, and cost efficiencies, supply chain, consistent evaluation,
assessment, and refresher training of our manufacturing staff.

 

Job Summary:  The Production Centre Manager will be
responsible for managing the Production Department including maintaining
quality control of the DfG Uganda production process, efficiency, and
productivity in the DfG Uganda Production Department. The successful candidate
will also be responsible for leading the unit as managing the day to day
management of the office. This department is tasked with manufacturing DfG
products, managing inventory of material, coordinating contractor scheduled
pieces, packing of DfG Kits and components for orders and training programs,
facilitating order pickup and purchases, and hosting training participants as
needed by the Program Department.

The successful
candidate will report to the Uganda Country Director and help to ensure that
our production is guaranteed quality, in an effective and efficient manner.

 

Key Duties and Responsibilities:  

Administration/operations

·       
Assigning
work duties to tailors, assistants, and contractors to ensure timely and
quality completion of Days for Girls Kits

·       
Engage
in sewing of DfG Kits components

·       
Oversee
the entire production process from intake of raw materials to output of
finished products. that is overseeing the transparent signing in and out of all
materials from the storeroom to be used for production, packing, or
demonstrations (NB: While the Logistics Coordinator is responsible for all
material being provided from suppliers, and all components going out of the
office for orders or programs, the Production Officer is responsible for the
movement and tracking of all fabric and materials within the Production
Department.

·       
Issuing
out materials to all contractors, and assessing completed components to be
awarded pay

·       
Ensuring
the highest quality standards of all DfG Kits and components leaving the DfG
Uganda Center

·       
Staying
up to date with changes in the pattern or fabric requirements through close
contact with DfGI Sewing Specialist, and Chapter Chat

·       
Managing
the schedule of visitors and trainings within the Production Department to
ensure smooth flow of work

·       
Creating
and submitting monthly departmental reports

·       
Ensure
quality maintenance and compliance record-keeping

·       
Provide
clear and timely production planning including giving indications of raw
material needs and developing daily work plans for production departments

·       
Ensure
100% quality of all products and proactively recognize all risks that could
affect future quality.

·       
Analyse
all production processes in both human and machine capacity to optimize
efficiencies.

·       
Build
yearly production budget and track expenses over the year in relation to the
budget.

·       
Work
with line supervisors to help build management capacity.

·       
Create
detailed reports including but not limited to tracking movements of inventory,
efficiency gains, etc

·       
Support
in testing the products from Enterprises as well as those at factory premises
to make sure they adhere to UNBS quality procedures.

·       
Complete
inventory management including raw materials, work in progress, finished
products and production assets.

·       
Support
DfG Uganda in providing skills updates for the Build Your Own team if there are
any changes to our pattern or component procedures.

·       
Take
part in the management team’s development and formulation of long and
short-term planning, policies, programs and objectives.

·       
Ensure
that the process for Sales Associates orders to be processed, fulfilled,
reported, and paid for is going well and supported.

·       
Ensure
that Product Contractor flow is supported, and going well.

Quality Control

·       
Ensuring
Enterprises follow the correct procedure to be performing at the highest
quality standards

·       
Conducting
Enterprise visits for Kit quality checks as well as working through the Gold
certification process and offering written feedback to Enterprises about kit
quality

·       
Managing
the annual UNBS quality checks and all UNBS procedures. This includes ensuring
that all UNBS books are up to date.

 

Qualifications, Skills and Experience:

·       
Strong
organizational, time management and quantitative analysis skills

·       
Ability
to work independently within a small team

·       
Flexible
and professional individual who is capable of taking initiative

·       
Expert
project management and cross-cultural communication skills

·       
Proven
expertise in program and grants management

·       
Competency
in G-Suite applications (Gmail, Google Docs, Google Sheets, etc.), Microsoft
applications (Word, Excel, and PowerPoint)

·       
Commit
to working with DfG for a minimum of 2 years

 

Desired Competencies

·       
Experience
working in a start-up environment

·       
Experience
managing a team and reporting to senior leadership and international HQ

·       
Familiarity
with project and/or relationship software like Salesforce or Trello preferred

·       
Demonstrated
ability to teach/facilitate trainings with diverse populations

·       
Proactive
leader

·       
Ability
to travel domestically and internationally

·       
Willingness
to work longer hours and weekends when necessary

 

How to Apply:

All candidates
should send their updated CVs to hruganda@daysforgirls.org

 

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