Operations and Logistics Officer UK NGO Jobs – Saferworld

 

Job Title:    Operations and Logistics
Officer

Organisation: Saferworld

Duty Station: 
Kampala, Uganda

Reports to: Country
Director

 

About US:

Saferworld is an
independent international organisation working to prevent violent conflict and
build safer lives. We work with people affected by conflict to improve their
safety and sense of security, and conduct wider research and analysis. We use
this evidence and learning to improve local, national and international
policies and practices that can help build lasting peace. Our priority is
people – we believe in a world where everyone can lead peaceful, fulfilling
lives, free from fear and insecurity. We are a not-for-profit organisation
operational in 12 countries across Africa, Asia and the Middle East.

 

Job Summary:  Reporting to the Country Director, the
Operations and Logistics Officer will support procurement, fleet management,
IT, security, and travel and operations management for the Uganda team. The
post holder will: Ensure compliance with Saferworld and national policies,
ensure efficient use of resources including vehicles, motorbikes, and IT
equipment, and ensure safety of staff and stakeholders while undertaking their
work for Saferworld.

 

Key Duties and Responsibilities:  

Procurement/Operations
Management (20%)

·       
Maintain
a fixed asset inventory register for all offices

·       
Oversee
the purchase, delivery, and the distribution of fuel ensuring checks are in
place for loss prevention and efficient use of fuel

·       
Lead on
procurement of service contracts for travel, insurance, and vehicles

·       
Ensure
annual legal registration, tax and insurance of vehicles

·       
Maintain
effective office systems consistent with Saferworld operating requirements and
policies

·       
Lead on
Health and Safety standards and improvements in all Saferworld offices

·       
Collect
performance indicators to be monitored for all areas of operation, seek
performance efficiencies where practicable

·       
Procure
any project equipment as needed

·       
Ensure
expenditure is in accordance with procedures and levels of delegated authority
and audit requirements

·       
Serve on
procurement team for wider office procurement

Logistics (30%)

·       
Maintain
vehicle maintenance, review vehicle checklist before and after every use for
long road travel

·       
Oversee
vehicle logbook and audit regularly to ensure normal fuel consumption

·       
Act as
travel focal point- track and keep a register of all traveller routes,
locations and dates of travel for all Saferworld Uganda staff and visitors

·       
Line
manage drivers, ensure safety and quality for every journey

·       
Ensure
driver training has been undertaken and refreshed on an annual basis, keep
training logs

·       
Provide
support on fleet management to partners, sharing best practices and
spot-checking for safety and appropriate use of motorcycles. Audit use of fuel
to ensure appropriate consumption.

·       
Manage
and direct the accurate tracking of vehicle usage and mileage to ensure
accountable allocation to appropriate budgets.

·       
Compile
quality and informative consolidated reports to be used by management in
decision making processes

Security Focal
point duties (50%)

·       
Provide
the primary point of contact on matters of day to day and operational safety
and security.

·       
Monitor
the local, national and regional security situation as it affects SW programmes
and highlighting immediate or anticipated developments that affect the safety
and security of staff, partners or programmes.

·       
Ensure
all travel is appropriately authorised and risk assessed.

·       
Assess
and recommend the security conditions of the routes to be used by staff and
visitors.

·       
Monitor
all travel and providing a focal point for staff check in while travelling.

·       
With the
Country Manager, maintain the country security plan and security risk
assessment and ensuring it is updated bi/annually or more often as the context
dictates.

 


Qualifications, Skills and Experience:

·       
The ideal
candidate must hold a BA degree in Business Administration or related field.
Postgraduate degree in Business Administration or Management related
disciplines preferred.

·       
Experience
in a Fleet Management, Security Management, Operations Management.

·       
Working
experience with INGO in a field location preferred

·       
Strong
written and verbal communications skills.

·       
Strong
interpersonal skills and adept at interpersonal relationships including
conflict resolution.

·       
Demonstrated
ability to prioritize multiple projects simultaneously and exercise
confidentiality.

·       
Highly
organized and self-motivated.

·       
Demonstrated
commitment to working with a diverse staff.

·       
Commitment
to and compliance with Saferworld’s safeguarding principles

·       
Commitment
to respect and value equality and diversity, and understanding of how this
applies to own area of work

·       
Commitment
to own continuing personal and professional development

·       
Commitment
to safety and wellbeing of staff, partners and stakeholders

·       
Commitment
to the vision, mission and values of Saferworld

 

How to Apply:

All candidates
should download and complete an application form, Download
Here
and send to HR Team at jobs@saferworld.org.uk (Ref: Uganda
Operations and Logistics Coordinator)

 

Deadline: 17th February 2021

 

For more of the
latest jobs, please visit 
https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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