National Emergency Response Programme Coordinator NGO Jobs – SOS Children’s Villages

 

Job Title:    National Emergency Response
Programme Coordinator – National Office

Organisation: SOS
Children’s Villages

Duty Station: 
Kampala, Uganda

Reports to: National
Development Programme Advisor

Job Ref: SOS-UG/JOBS/2021/001

 

About US:

SOS Children’s
Villages is an independent, locally registered, child-focused, social
development non-governmental organization with a strong reputation for
providing quality care and protection, education and health needs for
vulnerable children. Since its inception in 1991, SOS CV Uganda has reached
over 60,000 children, youths and adults directly and indirectly to become
empowered and self- reliant to contribute significantly to the needs of their
families and communities. Works in partnership with a number of donors,
(institutional and corporate agencies) including; Norwegian Agency for
Development Cooperation (NORAD), Austrian Development Agency (ADA), Grieg
Foundation, ERIKS Development Partner, USAID/Bantwana World Education, European
Union, AVIS Foundation, Brand Charity, USAID/Uganda Private Health Support
Program (UPHSP), Terre des Hommes (TDH), Stanbic Bank Uganda, DHL — Go Teach,
Madhvani Group of Companies.

 

Job Summary:  The National Emergency Response Programme
Coordinator is based in Kampala with an estimated 50% time traveling within and
outside Uganda. The position provides strategic leadership in the areas of
emergency preparedness and response, coordination and liaison with key state
holders in the humanitarian sector in Uganda, aiming at strongly positioning
SOS CV Uganda as a credible emergency response actor, known for its focus on
child care and protection. The NERPC leads the development and implementation
of the emergency program strategy to ensure SOS CV Uganda’s intervention is
timely, effective and relevant to a range of needs and incorporates a gender
focus in all aspects of programming. S/he manages multiple project
managers/coordinators, providing training, mentoring and capacity building for
SOS CV Uganda staff and potentially for partner agencies as well. The job
incumbent is responsible for developing concept notes and prepare proposal for
humanitarian response interventions. The position is also responsible for
ensuring SOS CV Uganda is positioned and represented in key humanitarian
coordination bodies at national, local and settlement level ranging from
national and local governments, UN agencies, other NGOs, through direct
representation and through coordination with other CO thematic experts,
coordinating SOS CV Uganda overall engagement in these spaces. The position
holder works closely with the NPDA, Program Directors and National Office
program and finance team to ensure SOS CV Uganda has long term development
models and approaches are used in SOS CV Uganda emergency response programs in
line with the SOS Care Promise, SOS Strategy 2030, Comprehensive Refugee
Response Framework (CRRF) and SOS ERPP

 

Key Duties and Responsibilities:  

Planning and
implementation

This position is
responsible for ensuring that the National Association (NA) is always prepared
to respond to and/or prevent an emergency. In order to ensure continuous high
levels of preparedness, the NERPC will:

·       
Keep
informed at all times about risks facing Uganda that could lead to humanitarian
disasters and emergency situations in the country;

·       
Develop
and review the NA’s Emergency Preparedness Plan (EPP) at least once yearly or
more often if needed. This includes regularly assessing NA preparedness levels,
identifying gaps, proposing solutions for identified gaps, organizing meetings
and workshops to review the EPP document (updating the scenarios, etc);

·       
Develop
and roll out specific Contingency Plans for specific risks; this may include
outbreaks, like cholera and Ebola or any other very specific risks that
requires very specific emergency preparedness and response;

·       
Based on
the EPP, the job holder will develop and ensure the implementation of a
Preparedness Action Plan (PAP) that summarizes all key actions needed to ensure
NA preparedness and clearly assigns roles and responsibilities;

·       
Establish
a NA Emergency Response Team (ERT) across all locations and ensure it is always
prepared to support an emergency response. This includes ensuring the team is
always complete (e.g. replacing members if staff have moved on), has all key
functions covered (HR, IT, media, logistics, program, security), ensuring all
members understand their roles and fulfil it (e.g. implement actions attributed
to them in the above mentioned PAP), meets regularly (at least quarterly or
more often when emergencies are about to happen);

·       
Capacity
building of NA and partner staff in preparedness, readiness and emergency
response. The NERPC will be responsible for identifying staff capacity gaps,
planning and developing practical solutions with support from colleagues and
supervisor.

·       
Integrate
and train and ensure that all staff and key stakeholders are knowledgeable and
committed to addressing is gender in emergencies and humanitarian settings.

Initiating
Emergency Response & Resource Mobilization:
Based on SOS CV emergency protocols, the NERPC will prepare an alert for SOS
CV global when an emergency is about to strike or has just happened;

·       
Prepare
an Emergency Response Fund (ERF) request for SOS ESAF Region and International
Office in case the NA has no funds to respond to an emergency aligned to the
SOS programming planning process.

·       
Organize
and lead Rapid Assessments as quickly as possible when a disaster strikes; This
includes setting up a team of colleagues and reaching out to other agencies
(INGOs, local partners and relevant UN agencies, government agencies) to join
the assessment to attempt as much as possible to conduct multi-agency
assessment; Rapid Assessments should include a Rapid Gender Analysis
considering SOS’s focus on child care and protection, child abuse assessments
should be conducted early as part of rapid assessments.

·       
Conduct
rapid assessments includes preparing the logistics, obtaining permission from
relevant authorities (e.g. OPM, UNHCR etc), setting up and preparing the team,
sourcing expert support, supporting and participating in data collection when
possible, supporting data analysis, supporting report writing, ensuring
dissemination of results and of the report through the various mechanisms that
exist in country (e.g. InterAgency meeting, relevant Technical Working Groups
at national and local level, e.g GBV TWGs, Protection TWGs, Shelter TWGs, SRH
TWGs, etc);

·       
Develop
a response strategy from the assessment to support the NA’s efforts to mobilize
resources. This includes leading on resource mobilization efforts for the
response, writing of proposals, developing budgets, meeting donors, advocating
through Regional Office partners to mobilize funds for the response, developing
media and communication materials to raise the profile of the crisis, etc

Partnership
development, coordination and liaison with key actors:
The jobholder is responsible for mapping out
strategic partners, actively engaging in relevant spaces and coordination
mechanisms, including, but not limited to:

·       
Building
and nurturing relationship with the Office of the Prime Minister (OPM) who is
the lead government agency in Uganda for Disaster Preparedness and Response.
This includes OPM at the national level but also in the field, at regional,
district and refugee settlement level. The NERPC will develop and monitor the
MOU with OPM, including submitting the required information to OPM on new
projects, reporting to OPM on existing projects, etc.

·       
Participate
in ER meetings organized by the OPM like the Inter-Agency meeting co-chaired by
OPM and UNHCR at the national level for emergencies involving refugee
populations;

·       
Monitor
how response teams on the ground are engaging and participating in the various
meetings called for by OPM at the local level;

·       
Building
and nurturing good relationships with all other (non OPM) government institutions,
such as key Ministries at the national level but also district local
governments that are mandated to coordinate NGOs as per the NGO Act; This may
involve supporting the signing of MOUs with districts and ensuring reporting to
them on emergency programs takes place;

·       
Building
partnerships with UN agencies and the EU with a focus on those critical to SOS’
priority emergency sectors, including but not limited to UNHCR (Protection,
Shelter, FRRM), UNICEF (child care and protection), UNFPA (for GBV and SRH),
UNWOMEN (for cash transfers).

·       
Monitor
the participation of the various designated SOS staff in the various relevant
sectoral working groups that are chaired by these UN agencies. When designated
staff are not available, the NERPC may participate in these meetings

·       
Coordinate
and oversee timely and quality reporting into UNHCR’s Refugee Response Plan;

·       
Keep
abreast of strategic and policy developments related to the Global Compact for
Refugees, Durable Solutions in the context of emergencies, the Comprehensive
Refugee Response Framework, nexus thinking and ensure SOS CV Uganda is able to
influence thinking on this in Uganda as well as be influenced by these
frameworks, reflected in our interventions;

·       
Building
and nurturing partnerships with the civil society organizations, INGO community
involved in emergency response in Uganda. This involves participating in the
monthly INGO humanitarian coordination meetings as well as identifying INGOs
with whom SOS could collaborate and developing partnerships with them. Occasionally,
this also involves contributing to specific initiatives from the INGO Refugee
Network such as preparation of joint events, advocacy statements, joint
assessments etc;

·       
Developing
good relations with peers and relevant colleagues within SOS global, e.g. ERP
Advisor ESAF, IO, SOS CV ERP team.

HR Process
development

·       
Provide
technical support to managers of emergency projects and ensure quality and
timely implementation of emergency projects

·       
The NERP
will also maintain supervision over some of the emergency response
interventions, in agreement with supervisor and as long as a balance is
maintained with the other responsibilities. This will include typical oversight
of project managers as per the project cycle, such as:

·       
Ensuring
staff selection, orientation on SOS and other emergency protocols and
performance management;

·       
Oversee
sound management of all project resources and assets in accordance with SOS and
donor rules and regulations;

·       
Timely
and quality reporting, both financial and narrative;

·       
Documentation
of lessons learnt, successes and challenges, generating knowledge for the NA on
its humanitarian;

·       
Grants/Award
and sub award policy is strictly adhered to by project managers and teams,
including conducting inception workshops, close out workshops; etc .

Other duties

·       
Realization
of other tasks given by National Development Programme Advisor and National
Director.

 


Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Master’s degree in Social Sciences, Development
studies or any relevant emergency response field from a recognized university.

·       
A
minimum of five years of experience in emergency preparedness and response,
with proven experience in Gender in Emergencies, for a large International NGO;

·       
Experience
and knowledgeable about emergency coordination mechanisms (UN and government)
in large scale emergencies;

·       
Experience
with refugee emergency programs required;

·       
Experience
with key typical protocols of emergency preparedness and response in
International NGOs (e.g. alerts, ERFs, sitreps, etc)

·       
Proficiency
in written English

·       
Demonstrated
capabilty and experience in successfully setting up emergency operations from
the start, with limited support;

·       
Very
high planning and organizing skills and high capacity to multi-task in rapidly
changing and fast-paced environments;

·       
Strong
writing capacity (ERF, donor proposals, response strategies) while having
capacity to clearly translate strategies into concrete actions;

·       
Proven
experience with all aspects of managing emergency projects (design, implementation,
Monitoring, Evaluation, Accountability, Learning, financial management,
procurement and administration, reporting, donor compliance, Human Resource
management, etc);

·       
Proven
experience using and strong knowledge of humanitarian accountability frameworks
including CHS, Sphere, etc

·       
Strong
knowledge of and demonstrated personal commitment to relevant organizational
codes of conducts for emergencies, including anti-fraud and anti-corruption,
etc

·       
Demonstrated
leadership and interpersonal skills and proven experience influencing others
without necessarily directly managing them;

·       
Personal
commitment to gender equality, Gender in Emergencies and women and girls’
rights;

·       
Strong
communication and representation skills

·       
Demonstrated
use of positive coping strategies in stressful environment

 

How to Apply:

If you believe you
are the right candidate for this position, please send your application letter,
detailed curriculum vitae (CV), and photocopies of academic certificates, and
names and contact details of three traceable referees to the address below:

 

The Head Human
Resource and Administration

SOS Children’s
Villages Uganda,

Plot 53 Ntinda II
Road

Kampala, Uganda

Electronic
Applications must be sent as one Single PDF Document not exceeding eight pages
to: jobs@sosuganda.org

 

Applications that
are late, do not have CV or certificates or exceeds eight pages or
electronically submitted as images will be disqualified. Only shortlisted
candidates will be contacted.

 

Deadline: 20th February 2021

 

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