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Job Title:    Human Resource and Admin
Coordinator

Organisation: Saferworld

Duty Station: 
Kampala, Uganda

Reports to: Country
Manager

 

About US:

Saferworld is an
independent international organisation working to prevent violent conflict and
build safer lives. We work with people affected by conflict to improve their
safety and sense of security, and conduct wider research and analysis. We use
this evidence and learning to improve local, national and international
policies and practices that can help build lasting peace. Our priority is
people – we believe in a world where everyone can lead peaceful, fulfilling
lives, free from fear and insecurity. We are a not-for-profit organisation
operational in 12 countries across Africa, Asia and the Middle East.

 

Job Summary:  Reporting to the Country Manager, the Human
Resources and Admin Coordinator will support human resources function and
office management. The Human Resource and Admin coordinator will:

·       
Upkeep a
high standard of implementation Saferworld’s HR policies and practices for
Uganda Programme;

·       
Oversee
day-to-day management of Saferworld’s office and project locations where staff
are located

 

Key Duties and Responsibilities:  

Human Resources

·       
Contribute
to the country human resource planning in line with the organisational strategy

·       
Make
sure Saferworld’s recruitment practices are fair and consistent and comply with
regulations and organisational good practice.

·       
Responsible
for preparing HR documents, maintaining accurate and complete personnel and
recruitment files; updating checklist and HR trackers as necessary.

·       
Manage
the implementation of induction programmes for new staff, and ensure that
probation and other process are put in place.

·       
Prepare
monthly Payroll ensuring staff changes (new hires, terminations etc.) are
accurately reflected on HR Monthly Reports and documentation is complete and
filed in the personnel file.

·       
Prepare
and review the monthly payroll as requested.

·       
Prepare
and review final pay statements for staff that are terminating.

·       
Ensure
that Saferworld complies with employment requirements of Uganda labor laws
keeping up-to-date with required legislation and networking with other NGOs in
Uganda

·       
Working
with senior management, identify staff development/training requirements and
identify ways in which training needs can be met.

·       
Coordinating
and implementing any outstanding/arising Human Resources related audit
recommendations at Country level in liaison with the Country Manager.

·       
Advise
and assist Line Managers in performance management processes

·       
Provide
pastoral support where appropriate.

·       
Assist
in the development and implementation of Saferworld’s human resources policies
and procedures, working with the Country Manager, Head of East Africa and HR
Team in London

Administration

·       
Ensure
the efficient running of Saferworld’s office/s, working with other teams to
identify needs and improve or develop systems where necessary.

·       
Play
leading role in office space management, including the anticipation of office
space needs and managing office moves.

·       
Ensure
compliance with national and organizational Health and Safety policies,
including for any Saferworld staff based in partners offices in Uganda

·       
Develop,
implement and monitor policies and procedures relating to Saferworld’s
administration in Uganda, liaising with other Operations Managers/Officers;

·       
Lead
annual insurance renewals

·       
Lead in
review of service contracts in relation to office provision and approvals in
alignment with the finance policies

·       
Manage
the IT administration and support IT functions when relevant.

·       
Ensure
that all lease, insurance and other legal documents are in order, up-to-date,
cost effective and relevant.

Others: Any other duty may be assigned to the post
holder as required by the Line Manager

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a BA degree in Business Administration or related
field. Postgraduate degree in Business Administration or Management related
disciplines preferred.

·       
Experience
in a Human Resources, Office Management.

·       
Working
experience with INGO preferred

·       
Knowledge
of payroll software, is an asset.

·       
Strong
written and verbal communications skills.

·       
Strong
interpersonal skills and adept at employee relations including conflict
resolution.

·       
Demonstrated
ability to prioritize multiple projects simultaneously and exercise
confidentiality.

·       
Highly
organized and self-motivated.

·       
Demonstrated
commitment to working with a diverse staff.

·       
Commitment
to and compliance with Saferworld’s safeguarding principles

·       
Commitment
to respect and value equality and diversity, and understanding of how this
applies to own area of work

·       
Commitment
to own continuing personal and professional development

·       
Commitment
to the vision, mission and values of Saferworld

 

How to Apply:

All candidates
should download and complete an application form, Download
Here and send to HR Team at jobs@saferworld.org.uk (Ref: HRAC-21)

 

Deadline: 17^th February 2021

 

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