The Ugandan Jobline

 

Job Title:    Office Assistant (Fresher Diploma Jobs)

Organisation: World Vision International

Duty Station: 
Uganda

Reports to: Programs Coordinator

 

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child, Life
in all its fullness.  Our prayer for every Heart, the will to make it
so.”

 

Job Summary:  The Office Assistant will provide operational
and logistical support to the programme office including preparing and serving
teas, cleaning office premises, providing secretarial support; distributing
information and documents to different places in line with the programmes
strategy

 

Key Duties and Responsibilities:  

Logistics and
administration support

·       
Screen
incoming telephone calls, mails, inquiries, and requests and handling them as
appropriate, including relaying accurate and timely messages and answering of
queries

·       
Manage a
filing system for record and control of key documents

·       
Provide
logistical support and back-up in the planning of meetings and workshops

·       
Maintain
supplies/logistics inventory and prepare requisitions for office supplies and
equipment

·       
Related
support including secretarial duties as required such as timely printing,
photocopying and binding of documents

·       
Maintain
a record of utility items from the store as appropriate

·       
Ensure
that the office is kept tidy and clean through regular cleaning of office
premises and the compound

Support to staff

·       
Provide
information and guide staff on administrative processes, procedures and
requirements

·       
Facilitate
and support staff on logistical and administrative requirements such as
travels, follow up on requisitions, etc on regular basis

·       
Support
staff on follow-up of internal communications and actions

·       
Prepare
and serve break and evening tea to all staff as well as washing utensils for
the office

·       
Organize
and packing workshop materials to support training activities

Support to
meeting/fora

·       
Compile
calendar/s of key events.

·       
Support
planning of the events and meetings.

·       
Follow
up on meeting invitations through emails and phones as is appropriate.

·       
Plan for
and managing logistics for cluster/regional/departmental meetings and other
forums such as workshops and reflection/ learning events

Guest logistics

Plan for guest
logistics:

·       
Transport

·       
Accommodation

·       
Scheduled
meetings, entry and exit briefs, etc.

·       
Handle
check in and out of guests from hotels.

·       
Support
guest’s general needs like shopping, Church service

Reporting

·       
Following
up with all staff on submission of their monthly reports

·       
Following
up with responsible staff on status implementation of key action points and
decisions from the meetings/for a

 

Qualifications, Skills and Experience:

·       
The
ideal applicant for the World Vision Office Assistant job must hold a
diploma

·       
Experience
in office administration

·       
Knowledge
in logistical operations

·       
Excellent
customer care and public relations.

·       
Strong
interpersonal skills.

·       
Very
strong relational and communication skills.

·       
Commitment
to World Vision mission and partnership values and sensitivity to its various
expressions across cultures and denominations.

·       
Must be
fluent in English

·       
Must be
hardworking, courteous and friendly

·       
Must be
able to work in a team, with minimum supervision and flexibility

·       
Computer
literate

·       
Must be
a committed Christian, able to stand above denominational diversities.

 

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae by applying online through visiting World Vision
International’s e-recruitment jobs portal at the web link below.

 

Click
Here

 

Deadline: 14^th February 2021

 

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