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Job Title:    Center Program Assistant
(Fresher Jobs)

Organisation: The AIDS Support Organization (TASO Uganda)

Duty Station: Mbarara,
Uganda

Reports to: Center Program Manager

 

About US:

The AIDS Support
Organization (TASO Uganda), an organisation contributing to a process of
preventing HIV infection, restoring hope and improving the quality of life of
persons, families and communities affected by HIV infection and disease.

 

Job Summary:  The Center Program Assistant in liaison with
the Center Program Manager will administer human resource aspects and support
office and operations management of the Center of Excellence.

 

Key Duties and Responsibilities:  

·       
Administrative
support to the center provided

·       
Logistical
support provided and center procurements coordinated

·       
Secretarial
services to the center provided

·       
Centre
meetings effectively managed

·       
Advocacy
networking activities for the center and manage events carried out

·       
Public
relations activities for the center conducted

·       
Employee
updated records and adequate staffing levels maintained

·       
Advocacy
and Human Resources Information Systems maintained

·       
Maintain
an updated supplier’s list in line with their contracted services

·       
Type
letters, reports and other documents of the service center

·       
Take
lead in orientation and induction of all new staff and those on placement
/attachments

·       
Prepare,
receive, sort documents/mail, other deliveries and send them to the appropriate
officers for action as required

·       
Manage
center correspondences / notice board and maintain an updated directory of
staff and stakeholders’ contacts

·       
Establish
and maintain a proper filing system for the center

·       
Draft,
type and disseminate correspondences & other official documents as
instructed by the Center Program Manager

·       
Maintain
appointment schedules for the Centre Program Manager and a diary for meetings I
visitors of the Centre

·       
Take
charge of staff general meetings, take minutes and disseminate minutes two
weeks before the next meeting

·       
Prepare,
organize and provide administrative support for workshops, trainings and
meetings

·       
Coordinate
Staff Development Committees at TASO units and work as a Secretary to the Committee

·       
Organize
welfare services such as refreshments for the Centre and manager’s office

·       
Effectively
participate and support the management of center events e.g. AGM, Kaleeba day,
International Candle light day, Day of the African Child & World AIDS day

·       
Organize
for exhibitions at public events that promote TASO’s mission / image and
document all center advocacy activities

·       
Follow
up subscriptions to partners and those from partners to TASO and analyze TASO’s
membership drive

·       
Oversee
to the hospitality for potential visitors, take lead in receiving I attending
to visitors to the center and maintain a good front office appearance

·       
Compile
Clients and partners public relations/ advocacy issues and present them to the
to the team for action to deal with queries from the public and customers

·       
Develop,
manage and disseminate public relations IEC materials

·       
Solicit
articles for the TASO website and media; monitor the media and public opinion
to ensure projection and protection of TASO’s image

·       
Support
the Centre Program Manager in developing and implementing effective resource
mobilization strategies

·       
Develop
leave schedules for staff; manage and monitor staff leave

·       
Ensure
that all staff have valid contracts and practicing licenses

·       
Maintain
an updated HRIS and make it operational to produce reports for strategic
decisions

·       
Maintain
an updated advocacy database including partnerships, visitors and subscriber
membership

·       
Maintain
an up to date Public Relations Information System for the center

·       
Any
other duty assigned by the Immediate supervisor

 

Qualifications, Skills and Experience:

·       
The
Centre Program Assistant must hold a Degree in Secretarial Studies, Human
Resources Management, Social sciences or Arts.

·       
Additional
Training: Advocacy, networking and resource mobilization, records management
and administrative procedures.

·       
Three
years of experience in a busy office. Exposure in managing social media
platforms is desirable.

·       
Good
knowledge of Business English

·       
Excellent
Public relations/interpersonal and customer care skills

·       
Excellent
Communication skills

·       
Excellent
Computer skills

·       
Good
Negotiation Skills, Organisation skills and Report writing skills

·       
Other
Qualities/Attributes:
Integrity, Confidentiality and Assertiveness 

 

How to Apply:

All qualified
candidates who meet all the above requirements are invited to submit their
resume, copies of certified academic certificates, testimonials and three
referees, two of which should be professional referees and, a current employer
/ immediate supervisor including their telephone and email contacts. All
interested Candidates MUST fully fill the TASO Online Job Application Form,
scan and save all the relevant documents in one folder and forward only online
applications with the relevant credentials

 

Click
Here

 

Deadline: 12^th February 2021 by 5:30 pm

 

NB: While TASO
appreciates all the interested candidates, only those invited for interviews
will be reached. In case you do not hear from consider yourself unsuccessful.
Please note disqualification.

 

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