Job Title: Administrative Assistant (Fresher
Jobs)
Organisation: Education
Development Center (EDC)
Duty Station: Kampala,
Uganda
About US:
Education
Development Center (EDC) is a global nonprofit that advances lasting solutions
to improve education, promote health, and expand economic opportunity, with a
focus on vulnerable and under-served populations. Since 1958, we
have been a leader in designing, implementing, and evaluating powerful and
innovative programs in more than 80 countries around the world.
Job Summary: The Administrative Assistant will support
general administrative and clerical support including preparing letters and
documents, receiving and sorting mail and deliveries, scheduling appointments.
The successful candidate will be required to work with cross-functional teams
within the organization across the country. This is a full-time position based
in Wakiso/Kampala, Uganda. *This is a Zonal position. Applicants based in the
district or neighboring districts of the respective ICYD Zonal office should
apply.
Key Duties and Responsibilities:
·
Supports
general administrative and clerical support including preparing letters and
documents, receiving and sorting mail and deliveries, scheduling appointments;
·
Photocopy,
scan and fax documents as necessary;
·
Maintain
up to date tracking and filing system of relevant correspondence, incoming and
outgoing;
·
Manage
the telephone and fax systems and notify any failure or problems to the
supervisor for remedial action;
·
Receive
and attend to, in a professional manner, all office visitors;
·
Manage
the official Notice Board and display official communications and promotional
information in an attractive manner;
·
Maintain
the boardroom calendar;
·
Serve as
a back-up to the Office Assistant in the management of the stock of office
supplies and ensure delivery to staff using the appropriate forms or documents;
·
Make
logistical arrangements for in-house meetings (meals, conference room bookings,
supplies etc.);
·
Actively
participates in Collaborative, Learning and Adapting (CLA) processes in place
within the project; and
·
Other
tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications, Skills and Experience:
·
The
ideal candidate should have completed Secondary School Certificate.
Certificate/Diploma in HRM, LGM or BA or other diploma or degree in a related
field will be preferred.
·
Two
years of related work experience
·
Should
have professional demeanor;
·
Excellent
English skills (oral and written);
·
Ability
to demonstrate highest degree of confidentiality;
·
Strong
organizational and interpersonal skills and ability to work in a team-oriented
setting;
·
Working
knowledge of standard office equipment, fax, scanner and photocopier;
·
Demonstrated
experience using Microsoft Office Suite applications including Excel, Word, and
Power Point preferred. Computer literacy
is required;
·
Must be able
to work within a cross cultural setting, negotiate diplomatically, and function
well under pressure;
·
Flexibility
in working hours and ability to work under pressure.
·
Language: Fluency in English is required.
How to Apply:
All candidates
should apply online at the link below.
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