The Ugandan Jobline

 

Job Title:    Field Coordinator

Organization: International
Rescue Committee (IRC)

Duty Station:
Uganda

Reports to: Deputy Director of Operations

 

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

 

Job Summary: The
Field Coordinator Karamoja leads the IRC’s program in Karamoja region and is
responsible for supporting and coordinating timely and high-quality program
implementation, with a specific focus in ensuring effective functionality of
all the support functions of the program. The Field Coordinator supports the
operational teams in the field site, ensuring that the Deputy Director of
Operations is kept abreast of issues regarding adherence to agreed work plans
and reporting schedules as well as full compliance to IRC’s policies in the
areas of Finance, HR, Supply Chain, Security and ICT. The Field Coordinator
provides administrative oversight over all program staff, ensuring that
Technical Coordinators and the Deputy Director of Programs is kept abreast of
issues pertaining to day to day program implementation and client
responsiveness. The Field Coordinator will ensure that IRC is effectively represented
in all urban coordination events, as well as oversee day to day management of
staff safety and security during all phases of urban operations. The Field
Coordinator reports directly to the Deputy Director of Operations and will be
responsible for the following.

 

Key Duties and Responsibilities:  

Strategic Planning

·       
Develop
Karamoja focused operational plan to support the program activities and growth.

·       
Field
Management

·       
In close
collaboration with programs and finance, review the operations master budget,
to include key operational activities and assets within donor requirements.

·       
Monitor
all staff in the field site to know and understand IRC’s global and in-country
HR policies and the IRC Way Standards for Professional Conduct.

·       
Initiate,
document and address breaches of policy and disciplinary issues in coordination
with the HR Coordinator in a professional manner and in line with the letter
and spirit of the relevant policy.

·       
Supervise
all staff in performing their duties efficiently and in a timely manner.

·       
Monitor
the achievement against staff performance management.

Program
Administration & Support

·       
Oversee
day-to-day implementation of all projects, providing constructive supervision
to the program managers to implement, monitor, and evaluate work plans as
agreed with the deputy director of programs and technical coordinators.

·       
Oversee
spending and targets set in project tools, including work plans, spending
plans, and procurement plans, ensuring collaboration and coordination with
finance, supply chain, human resources and IT departments.

·       
Chair
the monthly Budget versus Actuals (BvA) meetings with the field finance lead,
and in collaboration with sector technical coordinators to address any
over/under expenditure issues through jointly developed corrective plans.

·       
Support
integration across programs, facilitating regular coordination meetings and
promoting active collaboration across sectors.

·       
Work
closely with program managers to implement IRC’s client responsiveness
initiative. Act as the focal person at field site for managing IRC’s client
feedback register.

·       
Actively
participate in grant meetings, sharing support needs with the operations and
program teams in the IRC head office in Kampala.

·       
In close
collaboration with technical coordinators, support the Karamoja team in
proposal development efforts, including assessments, program design, and
budgeting. Ensure key support needs for the urban office are budgeted in new
proposals and contribute to and review budgets to ensure that they are
reasonable and sufficient to cover operational needs of the urban office.

·       
Review
appropriate M&E activities carried out regularly by programs and operations
staff in all sectors (data collection & analysis, monitoring of progress
against established work plans).

·       
In close
collaboration with the MEAL coordinator, initiate the process of identifying
gaps in M&E systems and make recommendations for improvements.

·       
Monitor
that all project activities are consistent with established best practices and
IRC’s program framework principles.

Safety &
Security Management

·       
Monitor
all staff and ensure proper understanding of IRC‘s security regulations.

·       
Document
and address breaches of policy and disciplinary issues in coordination with the
DDO.

·       
Monitor
the security situation, attend security meetings and inform the DDO and SMT
where appropriate, of developments through submission of accurate weekly and
where needed ad-hoc security and incident reports.

·       
Participate
in the review and update of the country Security Management Plan.

·       
Assist
the DDO in developing field specific Contingency Plans, Medevac, Evacuation
Plans and SOPs.

Representation
& Coordination

·       
Represent
the IRC with District Local Government (administrative, sectoral and security
officials), non-state actors, beneficiaries, communities, UN agencies, NGOs,
and donors at the Karamoja level. Engage and or delegate to program staff for
sector representation as appropriate.

·       
Upon
request by the SMT, organize and facilitate field visits for stakeholders
interested in IRC’s response.

·       
Coordinate
urban activities with relevant officials and other humanitarian agencies.

·       
Develop
regular reports to keep partners and stakeholders informed of IRC’s activities.

Other

·       
Serve as
one of the Strategy Assembly members by actively participating in any HQ-led
meetings and discussions and disseminating to the country program.

·       
Continue
to lead the W@W groups by providing overall leadership and liaising with SMT,
as necessary.

·       
Continue
to act as one of the lead Gender Equality (GE) Champions, working closely with
the regional gender advisor and other IRC Uganda GE champions.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) Field Coordinator
job opportunity must hold a graduate degree in Development Studies, International
Relations or similar.

·       
Good
working knowledge of communications systems (satellite communications, VHF and
HF radio) preferred.

·       
Good
working knowledge of computer software: MS Word, Excel & email applications
required.

·       
At least
five years’ experience of coordinating multi-sectorial humanitarian relief or
development projects in Africa or similar context preferred.

·       
Knowledge
of and experience in working with and coordinating with international and
national partner organizations.

·       
Experience
of working in complex emergency settings supporting construction of health
facilities, staff housing as well as water and sanitation infrastructure in
emergency or refugee settings.

·       
Experience
managing UNHCR, ECHO, DFID, EU or OFDA funded project an added advantage.

·       
Excellent
written and oral communication skills.

·       
Excellent
organization skills with demonstrated ability to manage large amounts of
information and prioritize work.

·       
Good
security management skills

·       
Proven
leadership, program management, mentorship and staff development, planning,
analytical, interpersonal, and communication skills

·       
Ability
to listen, understand and realise clients’ ideas and viewpoints when
facilitating sessions with Survivors, host communities and other stakeholders.

·       
Demonstrable
facilitation skills by guiding discussions, and encouraging others to freely
express their views and actively participate in the decision making process.

·       
Demonstrate
inclusiveness when making staffing decisions and working with clients, partners
and colleagues from diverse backgrounds.

·       
Competency
in writing progress and donor reports and proposals; familiarity with UNHCR,
ECHO and SV desirable

·       
Excellent
communication and analytical skills and ability to present ideas effectively,
in both oral and written form.

·       
Ability
to communicate sensitively and without judgment, good diplomatic and persuasion
skills.

·       
Ability
to use good judgment when making decisions and to take accountability for
decisions made.

·       
Emotional
maturity and stability to resolve conflicts in non-violent way and maintain
appropriate boundaries.

·       
Good
interpersonal skills including ability to gain trust and build relationships.

·       
Ability
to handle multiple tasks; proven self-initiative and problem-solving abilities.

·       
High
standard of spoken and written English.

·       
Good
computer skills including Microsoft Excel, Access, Word, Outlook, and Power
Point.

·       
Be able
to work in a stressful setting and adapt quickly to changing environments; and
willingness to travel to program sites.

 

IRC is an Equal
Opportunity Employer. IRC considers all applicants on the basis of merit
without regard to race, sex, color, national origin, religion, sexual
orientation, age, marital status, veteran status, disability or any other
characteristic protected by applicable law.

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link
below.

 

Click
Here

 

Deadline: 1^st March 2021

 

The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct.  These are Integrity, Service, and
Accountability.  In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

 

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