Job Title: Administrator
Organisation: 32°
East | Ugandan Arts Trust
Duty Station: Kampala, Uganda
Reports to: Director
Supporting: All Staff and Volunteers
Contract: 2 Years
About US:
Founded in 2011, 32° East is a centre for the creation and exploration of
contemporary Ugandan art. Based in the
capital, Kampala, we provide the artistic community with studio space,
workshops, residencies and artist-led outreach projects. Through supporting
education, innovation and professionalism we aim to nurture, develop and raise
the profile of Ugandan visual art to a national and international level. 32° East | Ugandan Arts Trust is a registered company limited by
guarantee in Uganda. 32° East is a member of Arts Collaboratory, the Triangle
Network and the Prince Claus Fund Network Partners.
Job Summary: The Administrator is responsible for managing
32° East’s daily operations, including overseeing the budget and logistics of
our 32° East’s programmes and projects. This role is key to ensuring that 32°
East meets the expectations of provides comprehensive support to 32° East’s
staff and artists day-to-day operations and will assist the Director.
This job description is a guide to the nature of the work required of the
32° East Administrator. It is not wholly comprehensive or restrictive and does
not form part of the contract of employment.
Key Duties and Responsibilities:
General
·
Serve as
first point of contact for all members and visitors to 32° East
·
Manage
and increase the effectiveness and efficiency of library and finances through
improvements to each function as well as coordination and communication between
support and business functions;
·
Development
of individual programme budgets in consultation with the team;
·
Regular
meetings with Executive Director around monthly budgets;
·
Coordinate
members’ cooperative workshops;
Financial Management
·
Manage
day to day processing of petty cash;
·
Liaise
with the bookkeeper to reconcile monthly activity, and fulfill all URA
requirements;
·
Assist
Director in monitoring cash flow;
·
Manage
grantor contracts and reimbursement requests;
Organizational Effectiveness
·
Oversee
the maintenance and repair of equipment;
·
Maintain
and update 32° East’s filing system;
·
Oversee
overall upkeep of the office and grounds;
·
Handle
all logistics for artists in residence and international guests, including
transport and accommodation;
·
Take
staff meeting minutes and manage meeting archives;
·
Ensure
library equipment is in working order; and supporters;
·
Maintain
library’s digital archive and ensure its accessibility;
·
Manage
stock of office supplies and resources and handle purchasing;
·
Maintain
and update an effective database for 32° East’s members, partners
Qualifications, Skills and Experience:
·
The ideal
applicant must hold a Bachelor’s Degree in Business Administration, Accounting
or related field
·
Three years of work experience in administrative role
·
Excellent
attention to detail
·
Highly
organized, with a knack for improving processes
·
Personable,
with experience of working in collaboration with peers and institutions
·
Excellent
communications skills, both written and verbal
·
Proactive,
a natural at following up
·
Must be
eligible to work in Uganda
·
Experience
of working in a small-scale arts organization
·
Demonstrable
knowledge of the Ugandan, East African and International art scene.
Terms and conditions
32° East offers a competitive compensation package, a 2-year contract with
potential for performance-based contract renewal, a dynamic work environment,
and opportunities for professional growth.
24 months fixed term contract, starting March 2021
Hours of work: 09:00am – 5pm with one-hour lunch break
The hours worked may require evenings and weekends
The period of notice is two months in writing
Probation period: 6 months
How to Apply:
Send your CV and Cover Letter to [email protected] and include “Administrator” in the email
subject
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