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Job Title:    Administrative Assistant

Organization: United
Nations World Food Programme (WFP)

Duty Station:
Uganda

About WFP:

United Nations World
Food Programme (WFP) is the world’s largest humanitarian agency, fighting
hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger
in our lifetimes. Every day, WFP works worldwide to ensure that no child goes
to bed hungry and that the poorest and most vulnerable, particularly women and
children, can access the nutritious food they need. In emergencies, WFP gets
food to where it is needed, saving the lives of victims of war, civil conflict
and natural disasters. After an emergency, WFP uses food to United help
communities rebuild their lives. On average, WFP reaches more than 80 million
people with food assistance in 80 countries each year. The organization has the
global footprint, deep field presence and local knowledge and relationships
necessary to provide access to food and contribute to lasting solutions,
especially in many of the world’s most remote and fragile areas.

Job Summary:  The Administrative Assistant will provide support
to ensure effective delivery of finance, budget and administration support
services in order to facilitate transparent and efficient utilization of
financial resources.

Key Duties and Responsibilities:  

·       
Carry
out financial transaction activities for the field office in accordance with
the standards operation procedures.

·       
Participate
in preparation and monitoring budgets and provision of accurate and complete
financial reports relating to monthly expenditures

·       
Consolidate,
timely collection of guest houses rent, ensure that common premises are well
maintained and scheduling and participating in meetings, while adhering to
applicable WFP guidelines, policies and procedures.

·       
Ensure
all expenditures are within budgeted quarterly projections and any deviations
are alerted and approved as may be required.

·       
Perform
administrative roles of the field office related to management of the fleet,
assets and drivers as well and as human resources function for the field office

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations World Food Programme
(WFP) Administrative Assistant job vacancy must hold a university
degree in any of the following areas: Accounting, finance, Agriculture, food
science, social sciences

·       
A
postgraduate certificate in Accounting packages (CFA/ACCA) would be an added
advantage.

·       
Training
in Management, Real estate management

·       
At least
four years of experience in managing administrative and financial resources and
preparation of accountabilities for UN organisation

·       
Managing
real estate or common premises

·       
Experience
in financial management

·       
Report
writing skills

Competencies

·       
Business
Support Services & Reporting: Exhibits ability to convert business plans into clear actions for team
members to support the implementation of the program. Collects and reports data
to draw out fact-based insights.

·       
Internal
Controls & Risk Management: Demonstrates
basic knowledge of internal controls, risk management, and monitoring
mechanisms and their applicability to immediate client’s critical activities.

·       
Resource
Management: Monitors trends in
staffing and resource usage to anticipate and escalate potential issues to
programme leaders and key clients.

·       
Specialised
Knowledge in Administrative Services: Demonstrates a broad or specialist knowledge of administration best
practices, techniques and processes, and a good grasp of WFP standards,
processes, and infrastructure in area of responsibility; applies this to ensure
the provision of efficient and effective administration services.

·       
Customer
Focus: Monitors and supervises
administrative work against the established standards and protocols for service
excellence. Ensures that customer problems are identified and resolved.

How to Apply:

All suitably
qualified candidates who wish to join the United Nations World Food Programme
(WFP) are encouraged to apply online at the link below

Click
Here

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