The Ugandan Jobline

 Job Title:    Apprentice (Several No
Experience Internship Job Opportunities)

Organization: Absa Group Limited (formerly Barclays
Bank UK)

Duty Station: 
Kampala, Uganda

 

About US:

Absa Group Limited
(formerly Barclays Bank UK) is a diversified standalone African financial
services group, delivering an integrated set of products and services across
personal and business banking, corporate and investment banking, wealth,
investment management and insurance. Absa Group Limited is listed on the JSE
and is one of Africa’s largest diversified financial services groups with a
presence in 12 countries across the continent and around 41 000 employees.

 

Job Summary:  The Apprentice will provide specialist Human
Resources advice and support that meets business requirements, through the
execution of predefined objectives as per agreed SOPs.

 

Key Duties and Responsibilities:  

Self-Service and
Organisation Management:  Do checks and balances on the correctness of
the org structure on SAP on a monthly basis and send through to the responsible
HRBP

·       
Proactively
drive accuracy for OM within a specified area, to delivery and ensure
organisational and position management structures for the cluster / business
unit reflecting the business requirements and is in line with the Global
Principles

·       
Act as
the MyHR Portal super user to guide, coach and train the OMDs, HRBPs & Line
Managers with all HR Portal initiatives including queries on published
documents

·       
Respond
to client queries and refer to various portal support documents where
appropriate

·       
Help the
BU OMDs, HRBPs & Line Managers with OM queries

·       
Support
the OMD’s, HRBP’s & Line Managers by alerting or highlighting any concerns
or clarities they may require on the OM process or systems

·       
Secure
approval for bulk OM changes

·       
Prepare
and complete mass upload templates for major data changes, send to OM / EDM.
(E.g. Bulk data changes etc.)

·       
Champion
HR processes in the cluster / business supported – acting as a super user,
facilitating the understanding of processes, tools, portal, roles and
responsibilities

·       
Highlight
and escalate Service Delivery issues with regard to HR process and systems

·       
Ensure
that the Line Managers actions people moves and changes through enabling them
on using the MyHR Portal

·       
Maintain
org structure on SAP regularly (reporting lines on the system; SODUKO
principles etc.)

Accountability:
Resourcing Support

·       
Obtain
new employee and EX numbers for all Temp/Contractor (excluding managed Service
worker / consultant) employees from Payroll and provide it to the Hiring
manager/requester.

·       
Capture
risk assessments on MIE for AFS advisor assistants for WIMI

·       
Take
fingerprints for BARC appointments (Where required)

·       
Assist
with the perm to temp conversions

Payroll
Administration and Reward:  Complete certificate of service and send it to
the ex-employee.

·       
When
receiving local file of resigned employee from line, send to Metro file for
storage as per HR document management process.

·       
Assist
in ensuring that special benefits e.g. shift allowance and car allowance are
cancelled when employee is transferred out of the applicable business Unit

·       
Ensure
that monthly long service lists are drawn and sent to line managers/HRBP. If
requested provide employees with the option form.

·       
Assist
employees to complete forms for additional pension fund contributions and send
to Payroll

·       
Assist
employees with the changes to tax on their 13th cheque

·       
Distribute
and explain Payroll cut off times to line managers and employees

·       
Support
line managers and/or employees to complete special sick leave request

·       
Manage
the exit process in conjunction with stakeholders and HRBPs, depending on
nature of exit (retirement, negotiated exit, retrenchment, death)

·       
Provide
line and employee with the exit documentation pack if required for manual
processing

·       
Issue
documentation for reassignment to the relevant HRBP and line managers for
distribution.

·       
Receive
and check temporary and permanent disability forms and send to payroll for
capturing

·       
Support
with all administration tasks of New Joiners – sub-group UG / UH / UI / UP / UK
and UL

·       
Handle
queries from new employees being on boarded, (referred by Resourcing), e.g.
Bankmed option queries, etc.

·       
Monitor
employment contracts due to expire (retirement, temporary employees) and guide
stakeholders through the contract renewal, termination and rehire processes

·       
On
request, complete Unemployment Insurance documentation and provide to the
employees / UIF Office (Fax or E-mail)

·       
Assist
in obtaining IRP5’s on request via Payroll. Support staff to retrieve IRP5’s on
My HR Portal

·       
Ensure
quality on all forms received prior to submission to relevant stakeholders to
be fit for processing, example Cost assignment, Absa 410, Medical aid forms,
etc.

·       
Check
and follow up that payroll forms are correctly processed by Payroll/EDM/OM, for
example manual forms due to system down time, cost assignment, etc.

Governance &
Managing HR Environment:  Support line managers on maternity leave
applications and on receipt of ABSA 673 submit it to EDM to be saved on the
employees’ folder (live-link).

·       
Ensure
that all documentation that is received is sent to Metrofile to be placed in
the Central staff file for retrieval purposes in order to comply with policy
and current procedure held in the HR document management standard

·       
100% adherence
(Self and Business Unit) to policies and procedures, statutory, regulatory,
legislation and SOX requirements to ensure “Sufficient Assurance” audit results
(role specific). This is inclusive of, but not limited to:

·       
Minimum
compliance courses as and when required (BCM, Information Security, Health
& Safety, Attestations, etc.)

·       
Document
management standards and exit policy (document retention, etc.)

·       
All
payroll activities.

·       
Understand
and adhere to the appropriate policies, standards and procedures applicable to
your role

·       
Assisting
with obtaining employees’ proof of Tax Reference numbers, when requested

·       
Do
checks and balances on the correctness of the Employee Data/MI report as
reflected on SAP on a weekly basis and send through to the responsible HRBP and
Line Manager – where required

·       
Action
requests received for data corrections from OMDs, HRBPs and Line Managers for
specific projects

·       
Ensure
that the correct functional and sub-functional indicators are linked to the Org
Units

·       
Support
the Cluster HR Ops Manager to resolve issues highlighted in exception reports

·       
Check
all structures to ensure that Org Units have a Chief Position linked to them

·       
When
required, request the relevant MI reports and validate all changes with the
Line Manager to ensure OM principles are applied and maintained

·       
Action
ad hoc data changes as required to ensure data integrity

 

Qualifications, Skills and Experience: 

·       
The
ideal applicant for the Absa Group Apprentice job should hold relevant
qualifications

·       
Further
Education and Training Certificate (FETC): Human and Social Studies (Required)

 

How to Apply:

All suitably
qualified and interested candidates who wish to join ABSA Group in the
aforementioned capacity should apply online at the link below.

 

Click
Here

 

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