Project Specialist US NGO Careers – Management Sciences for Health (MSH)


Job Title:    Project Specialist

Organisation: Management
Sciences for Health (MSH)

Duty Station: 
Kampala, Uganda


About US:

Management Sciences
for Health (MSH) is a global health nonprofit that makes foundational changes
to health systems to protect people from diseases and improve their health. MSH
collaborates with local partners, from the Ministry to the community, to
strengthen and complement existing health systems. Since 1971, MSH has worked
in more than 150 countries to help ensure sustainable, resilient, and equitable
access to quality health care around the globe.


Job Summary:  The Project Specialist provides administrative
and logistical support to the COP’s office to facilitate the COP’s ability to
effectively lead the project. S/he is also responsible for organization,
coordination and follow up of the project management team meetings and
supporting home office staff and external consultant travel arrangement.
Additionally, s/he is knowledgeable about the Technical Program Result Areas
and work plan implementation to ensure that she provides appropriate support.


Key Duties and Responsibilities:  

Support (60%)

Develop and maintain project pending lists and meeting
agendas, and management of the COP’s and the project activity event calendar.

Schedule and document project management team meetings and
COP touch base meetings with direct reports, donor, MOH and other stakeholders;
contacting meeting participants, apprising them of meeting times and locations
and securing the meeting rooms, refreshments, and any other support relevant
for the meetings

Follow up actions arising from project management team
meetings and updating the status of completed tasks in the relevant project

Assist the COP to coordinate with the relevant
stakeholders ensuring an accurate and secure audit trail of documents and key

Support the COP in preparation of reports, training materials,
presentations, and documentation, as necessary. Support and maintain an archive
of all key activity documents such as final donor reports, correspondence
emails with stakeholders/donors, presentations made, project review documents

Procures and manages the COP office supplies including
stationery, refreshments, meeting venues

Implementation Support (20%)

Assist the program management team to define and
articulate administrative assistance needs for successful implementation of the
activity and support the identification of technical resources

Support the program management teams to draft key
administrative documents such as letters of engagement, pre-approval memos and
other regulatory requirements.

Arrangements (15%)

Coordinate the COP travel arrangements related to SSCS
project activities and ensure that all travel arrangements are following USAID
and donor regulations and MSH procedures. 
ie, trip reports, and other travel related information

Coordinate both activity and home office staff including
external consultant travels (in country and abroad) and logistics and ensure
compliance with MSH guidelines and policies. Initiate and maintain
communications with home office staff providing short-term technical assistance
and external consultants before, during and after the assignment.


Qualifications, Skills and Experience:

The applicant must hold a Bachelor’s degree in
Communications, Business Administration or equivalent qualification

Four to six years of related work experience.

Strong administrative and organizational skills.

Demonstrated ability to work as an effective team member
in a complex and fast-paced environment.

Demonstrated ability in computer skills for word
processing, databases, spreadsheets, and presentations (Microsoft Office
applications preferred); and a willingness to learn new software packages.

Ability to work with limited supervision.

Demonstrated competence to assess priorities and manage a
variety of activities in a time-sensitive environment and meet deadlines with
attention to detail and quality.

Excellent written and verbal language skills in English

Administrative skills, excellent written and verbal


How to Apply:

candidates should apply online at the link below.




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