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Job Title:    Procurement Specialist
CEDP-AF

Organisation: Private
Sector Foundation Uganda (PSFU)

Project Name:
Competitiveness and Enterprise Development Project (CEDP)

Funding Source: World Bank

Duty Station:  Kampala,
Uganda

Reports to: Project
Coordinator-CEDP

 

About US:

The Government of
Uganda received credit from the World Bank towards implementation of the
Competitiveness and Enterprise Development Project (CEDP). The Project
Development Objective (PDO) is to improve the competitiveness of enterprises in
Uganda through supporting reforms in priority productive and service sectors
geared towards a better investment climate with particular focus on MSMEs.
Government is scaling up the existing operations through provision of
Additional Financing (AF).

 

The AF is intended
to complete the implementation of the Land and Tourism components while
consolidating and enhancing the achievements realized, as well as scaling up
activities under these components. CEDP-AF will be implemented by eight MDAs.
The overall coordination of the Project will lie with the Private Sector
Foundation Uganda (PSFU) through a Project Coordination Unit (PCU).

 

Job Summary:  The Procurement Specialist CEDP-AF will ensure
timely implementation of the procurement process in accordance to the
procurement plan which will guarantee timely acquisition of goods, works and
services. The selected Consultant is expected to play a key coordination role
between all stakeholders in the procurement cycle.

 

Key Duties and Responsibilities:  

·       
Coordinate
Procurement Function between the component coordinators and the Project
Coordination unit (PCU)

·       
In
Consultations with the Component Coordinators, the Procurement Specialist will
prepare, review, adjust (where applicable) and monitor the implementation of
the Project procurement plan.

·       
Ensure
timely preparation/updating, and submissions of the project Procurement plans
for review and approval of the World Bank.

·       
In
consultation with User Departments, prepare bidding documents for acquisition
of goods, works and non-consulting services, and the REOI and RFP for
consulting services.

·       
Ensure
that procurement procedures as prescribed in the Project Implementation Manual
are followed.

·       
Lead the
bidding and selection processing, including organizing pre-bid or pre¬proposal
meetings, providing clarifications, coordinating the Receipt of bids/proposals,
leading and participating in the opening of bids/proposals/expressions of
interest

·       
In close
consultation with User Departments, participate in evaluation of expression of
Interest, Quotations, bids and Proposals.

·       
In close
consultation with the user departments, prepare and make submissions to the
Contracts Committee.

·       
Coordinate/make
arrangements and participate in Contract negotiations for consultancy services
and technical discussions for goods and Works where applicable to provide
technical guidance.

·       
Prepare
draft contract for Contracts Committee and IDA review, and clearance of the
Attorney General and ensuring timely signing of contracts

·       
Verify
that Procurement requests are in accordance to the approved Procurement Plan.

·       
Prepare
and publish general and specific procurement notices/ invitation for bids and

·       
Work
closely with User departments to ensure that Terms of Reference or technical
specifications are obtained timely from relevant Technical Departments and
Beneficiaries.

·       
In
consultation with the Technical Departments preparation of bidding documents,
request for proposals, consultant’s shortlists and other documents based on
relevant procedures for the procurement of goods, Works and on consultant
services and for the selection of consulting services,

·       
Prepare
and circulate to all User agencies and contracts committee members the schedule
for pre-bid meetings, and expected deadline for submission respectively,

·       
Support
capacity building in procurement management of staff that deals with
procurement issues with emphasis on World Bank and PPDA Guidelines.

·       
Ensure
that clearance/No-objection(s) from World Bank are obtained if required xviii.
Preparation of Procurement progress reports at a minimum on monthly basis,
highlighting among others the progress on processing various contracts,
constraints met and any other issues that require Management attention;

·       
Ensure
that the reports are delivered to PPDA, WB and MoFPED-PSC.

·       
Participate
in Contract monitoring and administration by ensuring that in close liaison
with the Technical Departments that all procurement contracts are efficiently
managed, monitored and timely completed in order to get the value for money
(good quality at a lower cost). In collaboration with technical departments

·       
To
enhance the efficiency and effectiveness of the Procurement Data Management
system and in particular set up a filing and record keeping system that ensures
that procurement records are easily retrievable and available for procurement
audits; Maintain complete procurement files and records including all
correspondence related to procurement activities; seek legal advice where
appropriate.

·       
Prepare
procurement inputs to quarterly FMR progress reports.

·       
Secretariat
to the CEDP contracts committee

·       
Monitor
and track contracts being processed, identify constraints/challenges/issues
especially deviations from agreed procurement schedules and seek to resolve
issues in a timely manner in appropriate consultation with Management.

·       
Facilitate
the Post Procurement Reviews (PPR) exercise, and follow up implementation of
PPR recommendations

·       
Prepare
and update the Procurement/Contract Register (List of all procurement contracts
awarded)

·       
Report
immediately to the Project Manager and Executive Director PSFU any noted fraud
and corruption or governance issues with procurement staff, bidders and
consultants.

·       
Any
other duties that may be assigned by his/her superiors from time to time in
furtherance of the above responsibilities.

 

Key Result Areas:

·       
Annual
Procurement Plans and monthly updates in place

·       
Weekly
and Monthly Procurement and Contract Management status reports/updates

·       
Monthly
update of procurement monitoring form to be provided to all user departments

·       
Monthly
Contracts Implementation Status reports for all contracts showing the total
amount of the contract, amount already paid and balance to be paid on each
contract

·       
Contracts
Register in place

·       
Acceptable
Record Keeping system in place

·       
Schedule
of pre-bid/pre-proposal meetings, Proposal opening, bid opening, Financial
opening, negotiations shared with relevant User Departments, Contracts
Committee and other stakeholders if any at least 2 weeks before planned date

 

Qualifications, Skills and Experience:

·       
Applicants
should possess a honors’ degree in Procurement, Business Administration,
Economics, Engineering, Commerce, or other related courses

·       
Master’s
degree in either Procurement, Economics, Business Administration, Project
Planning and Management or other related courses.

·       
Post
graduate qualifications in procurement and supply chain management from a
recognized university/ Institution or Certification from an internationally
recognized institute will be an added advantage.

·       
A
demonstrated experience of at least 6 (six) years’ general experience in
procurement services with 3 years in public sector and at least 3 years working
under the World Bank or Multilateral Development Bank financed projects with
extensive and demonstrated experience in procurement in all aspects of
procurement of goods, non-consulting services, works and consulting services

·       
Previous
experience in processing high value contracts subject to international
competition, and in working with multi-sectoral teams

·       
Working
knowledge of the PPDA procurement rules and procedures.

·       
Demonstrate
behavior of professional and personal ethics and integrity, transparency in
dealing with clients and service providers.

·       
A high
level of interpersonal and management skills and ability to work with teams in
the organization at all levels.

·       
Excellent
planning, organizational, interpersonal, communication skills

·       
Strong
leadership, coaching and mentoring skills

·       
Ability
to work under minimum supervision and deliver under pressure and tight
deadlines

 

How to Apply:

Interested eligible
applicants should submit applications including a cover letter, current
Curriculum Vitae and Academic Certificates and Transcripts to demonstrate that
they have the required qualifications and relevant experience to perform the
services; to be received not later than 1700 hrs on January 13, 2021.
Applications addressed as below should be submitted as e-mail attachments to
recruitment@cedp.go.ug. The e-mail subject should indicate the Reference Number
and Position applied for. Only shortlisted applicants will be contacted.

 

The address referred
to above is:

 

The Project
Coordinator

Competitiveness and
Enterprise Development Project (CEDP)

Private Sector
Foundation Uganda – Lower Building

Plot 43 Nakasero
Road

P.O. Box 7683,
Kampala. Uganda

Tel: +256 312 214600

 

Deadline: 13^th January 2021 by 5:00pm

 

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