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Job Title:    Procurement Assistant

Organisation: Education
Development Center (EDC)

Duty Station:  Kampala,
Uganda

 

About US:

Education
Development Center (EDC) is a global nonprofit that advances lasting solutions
to improve education, promote health, and expand economic opportunity, with a
focus on vulnerable and under-served populations.  Since 1958, we
have been a leader in designing, implementing, and evaluating powerful and
innovative programs in more than 80 countries around the world.

 

About USAID Project:

The goal of the
five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity
is for Ugandan children and youth, especially the most vulnerable, to receive
the support and services necessary to lead resilient, healthy, and productive
lives.

 

Job Summary:  The Procurement Assistant will assist the
Senior Procurement Manager to manage project procurement and ensure compliance
with EDC policy and procedures and USAID regulations in support of project
activities at the ICYD project headquarters and 5 zonal offices. The
Procurement Assistant will report to the Senior Procurement Manager. This is a
full-time position based in Kampala, Uganda.

 

Key Duties and Responsibilities:  The Procurement Assistant is responsible for
the following tasks, but not limited to:

·       
Generate
and place purchase orders, create electronic receipts and maintain required
proof of delivery documentation for orders as necessary;

·       
Support
interface with customers, vendors, and administration finance offices as needed
to provide quality assurance on purchasing transactions;

·       
Maintain
proper documentation to verify that all procurements comply with USAID’s rules
and regulations;

·       
Review
invoice payments from vendors and compare to the terms of the purchase order or
contract to ensure vendor invoices are accurate before submitting for payment;

·       
Provide
support to ensure that procurement practices are in compliance with the
project’s Policy and Procedures Manual and USAID rules and regulations;

·       
Work
with suppliers to confirm receipt and status update of orders, investigate
price/quantity discrepancies, coordinate the replacement, credit, and return of
unsatisfactory deliveries; ensure completion of the procure-to-pay cycle; and
escalate issues when needed;

·       
Support
the preparation of the annual procurement plan with support from the Senior
Procurement Manger, the DCOP, the finance and technical staff;

·       
Create
and maintain the project inventory list in coordination with project
management;

·       
Coordinate
the development of local vendor list;

·       
Support
project budget revisions by providing estimated pricing for goods and services;

·       
Actively
participates in Collaborative, Learning and Adapting (CLA) processes in place
within the project; and

·       
Conduct
these and other tasks as required in support of ICYD Activity goals.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Education Development Center (EDC) Procurement
Assistant job must hold a Bachelor’s Degree in degree in Business
Administration, Accounting, Social Sciences, or other related field.

·       
A
minimum of three years’ experience managing procurement processes in Uganda.
Experience working with USAID-funded programs preferred;

·       
Experience
in competitive procurement of goods and services required (experience in
administration of subcontracts and purchase orders strongly preferred);

·       
Detail-oriented
and organized;

·       
Experience
using computers and software at work, especially email and MS Word (experience
with MS Excel highly desired);

·       
Ability
to work hands-on, independently, and within team in high-paced work
environment;

·       
Ability
to travel frequently to zones and districts covered by the project.

·       
Language:  Fluency in English is required.

 

Note: EDC doesn’t
solicit for money from applicants at any level of the recruitment &
selection process.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 5^th February 2021

 

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