The Ugandan Jobline

Job Title:    Supply Chain Intern (No
Experience Fresh Graduate Jobs)

Organisation: Médecins
Sans Frontières (MSF)

Duty Station: 
Kampala, Uganda

About US:

Médecins Sans
Frontières (MSF) is an International independent medical humanitarian
organization that delivers aid to people affected by armed conflict, epidemics,
natural disasters and exclusion from health care. MSF offers assistance to
people based on need irrespective of race, religion, gender or Political
affiliation.

Key Duties and Responsibilities:  

Procurement:

·       
Support
procurement team in local, regional and international order management, through
strategic sourcing according to MSF procedures and guidelines.

·       
Receive,
prepare and submit to the procurement supervisor for review all Invoices and
Procurement documents fully compliant with the MSF procedures and regulations,
before processing payment.

·       
Participate
in entering data for tendering or market assessment processes.

·       
Upon
Completion of the Procurement Processes, file and archive the arising
documents.

·       
Taking
minutes of departmental meetings.

·       
Assist
Procurement supervisor and her Assistant in raising quotations, quotation analysis
and preparing procurement documents.

·       
Local
order confirmation to suppliers.

·       
Participate
in ERP data entry, cleaning and management.

·       
Sharing
order monitoring updates with field teams according to the available
chronogram.

Warehousing- Stock
Management

·       
Receiving
items when delivered by suppliers and confirm delivery is according to LPO
issued.

·       
Support
in Dispatch of consignment to field location, preparing shipping documents.
Follow up with field locations on receipt of the items and submission of signed
delivery orders from the field.

·       
Participate
in both mid and end year physical stock taking, inventory and reconciliation.

·       
With the
help of warehouse supervisor and project supply chain manager, plan and do
flash inventory, Ensure that the report is analysed, signed and achieved.

·       
Preparation
and maintenance of stores records according to MSF standards.

·       
Weighing
of all consignment to be shipped to the field before handing them to the
contracted shipping agent/transporter.

Transport and
Customs

·       
Support
Transport Team on updating cargo follow up information (on the board – computer
file)

·       
Support
in preparing internal documents required for importation and exportation of
commodities.

·       
Participating
in loading and offloading of international orders imported, in transit as well
as Exports.

·       
Filing
and achieving transport and customs related documents.

·       
Supporting
transport and customs department by updating the field on all planned
shipments.

·       
As
delegated by the transport and customs supervisor, capture and release customs
entry for transit and exports using Asycuda world.

·       
Support
in Dispatch of consignment to field location

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s degree in Logistics and Supply Chain
Management.

·       
Experience:  Fresh University Graduate.

·       
Competences/
Skills: Team worker, Flexibility; mobility, rigour, pro-activity, able to work
with multi-disciplinary and multicultural people.

·       
Language:
English mandatory, French is a strong asset.

How to Apply:

All interested candidates
are invited to email their applications to msfch-kampala-recruitment@geneva.msf.org.
Only short listed candidates meeting the above criteria will be contacted. No
monetary, goods or service offers, nor favouritism, will be tolerated in the
recruitment process. MSF Reserves the right to refuse any candidate having
benefited from such acts. Any illicit solicitations can be reported to the
Justice System.

Deadline: 31^st January 2021 by 5:00pm

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