The Ugandan Jobline

 

Job Title:    Records Assistant

Organisation: Uganda Business and Technical Examinations Board (UBTEB)

Duty Station: 
Kampala, Uganda

Reports to: Records Officer

Ref No: UBTEB/HRM-EXT/015/01/2021

 

About US:

Uganda
Business and Technical Examinations Board (UBTEB) is one of the national
Assessment Boards in Uganda. This is a professional Examinations Board with the
mandate to streamline, regulate, coordinate and conduct credible examinations
and award Certificates and Diplomas in the Business, Technical and Vocational
professions. The Board therefore conducts Business, Technical and Vocational
examinations, including Applied Science specialties such as Biological Sciences
(Agricultural, Fisheries, Wildlife, Forestry, Bee keeping and other related
fields), Physical Sciences (Meteorology, Surveys and Land Management, and other
related fields), Cooperative, Social Development, Hotel, Catering and Tourism.

 

Job Summary:    The Records
Assistant will provide support in the managing of records according to
established standards and procedures

 

Key Duties and Responsibilities:  

·       
Carry out day-to-day operations of the registry

·       
Organise and describe records

·       
Open files for keeping information and closing them when
due;

·       
File information and route to officers responsible for
action;

·       
Implement records retention and disposal schedules

·       
Maintain the registry

·       
Facilitate access to the registry and coordinate the
transfer of records

·       
Receive, register and classify records;

·       
Open files for keeping classified information and closing
when due;

·       
Perform any other duties as assigned by the Supervisor.

 

Qualifications, Skills and Experience:

·       
A minimum of Diploma in Library and Information Science (DLIS)
or a Diploma in Records and Information Management (DRIM)

·       
A minimum of one (1) year working experience in Records
management in a reputable organization

·       
Communication and interpersonal skills;

·       
Integrity and ethics

·       
Team Work;

·       
Time Management

·       
Computer skills

·       
Age: 20 – 40 years

 

How to Apply:

All
candidates should send three sets of handwritten applications with detailed CVs
and photocopies of Academic Certificates, Testimonials, Transcripts and/or
Result slips; Three (3) most recent and clear passport size photographs, Names
and addresses of two referees, A letter of recommendation from the current or
most recent employer, telephone contacts and emails of both the applicant and
the referees; should be submitted in sealed envelopes and hand delivered not
later  to the address indicated below.
The Job title and Reference Number should be clearly written on the top left
corner of the envelope. Applications should be addressed to;

 

The
Executive Secretary,

Uganda
Business and Technical Examinations Board;

Plot 7
Valley Drive, Ntinda;

P. O. Box
1499;

Kampala –
Uganda.

 

NB: Only successful applicants will be contacted.

 

Deadline: 23rd January, 2021 by 5.00pm

 

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