The Ugandan Jobline

 

Job Title:    Finance Assistant

Organisation: ACTED 

Duty Station: 
Kampala, Uganda

Reports to: Senior Finance Officer

 

About US:

ACTED is an independent international, private, non-partisan and
non-profit organization that operates according to principles of strict
neutrality, political and religious impartiality, and non-discrimination. ACTED
was created in 1993 to support populations affected by the conflict in
Afghanistan. Based in Paris, France, ACTED now operates in 38 countries
worldwide. ACTED sectors of intervention include emergency relief, food
security, health promotion, economic development, education & training,
microfinance, local governance & institutional support, and cultural
promotion.

 

Job Summary:  The Finance
Assistant will be tasked with ensuring transparent and compliant with ACTED
Uganda Procedures management of payments cash or otherwise, good filing and
document tracking. Assisting the Finance Department with internal reports
(TITANIC) as we well as supporting field and capital teams with tasks related
to finance.

 

Key Duties and Responsibilities:  

Accounting

·       
Responsible
for Excel Kampala Cashbook entries according to ACTED Standard Entry Grid

·       
Responsible
for cross check of allocation as per purchase order.

·       
Responsible
for accounting codes accuracy in cash/bank books and payment vouchers according
to ACTED Standard entry grid.

·       
Preparing
on monthly basis loan/advance book and send it to FM for check by 15th of the
month.

·       
Preparing
the bank reconciliation monthly and share it with the FM and CFM.

Cash and Bank

·       
Responsible
for petty cash box payment, check payment and bank payment initiation

·       
Responsible
for daily cash counts.

·       
Responsible
for preparation of weekly and monthly cash counts for Finance Manager’s
approval (Cash Checking Statement).

Payment Procedure

·       
Responsible
for payment execution at capital level (according to ACTED payment procedures)
i.e. statutory and all other payments (PAYE, NSSF, etc.).

·       
Responsible
for preparing payment voucher for approval by Finance Manager

Filing

·       
Responsible
for checking of all finance vouchers for Kampala

·       
Responsible
for photocopying the finance voucher and labelling as per ACTED standards

·       
Responsible
for follow up and filling of voucher on monthly basis

·       
Labelling
and filling all vouchers at capital level

·       
Responsible
for document retrieval and Red Cell Game by the 10th of every month

·       
Make
sure all documents are coded and filed as per ACTED guidelines and uploaded in
the cloud regularly (digitalization process).

FU

·       
Responsible
for the Contract follow up (CFU) on a daily basis and share monthly

·       
Responsible
for the Debt follow up (DFU) on a daily basis and share monthly

·       
Responsible
for initial updating and submitting the PRATIC report to SFO on 5th of every
month

·       
Perform
any other task assigned by the manager

Protection mainstreaming

·       
Promoting
of and adhering to Prevention of Sexual Exploitation and Abuse policy and
guidelines (for site residents, ACTED staff, partner agencies, casual labours
etc).

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s degree in Accounting, Business
Administration, Human Resource or a related field.

·       
Deep and
clear understanding of humanitarian principles and activities.

·       
Sound
understanding/experience in financial processing and management

·       
Excellent
skills in Microsoft Word, Outlook, and Excel.

·       
Keen to
detail and accuracy required and willing to learn

·       
Strong
organizational skills and meticulous attention to detail.

·       
Excellent
interpersonal skills and demonstrated ability to establish effective work
relations at all levels.

·       
Proven
ability to prioritize tasks, meet deadlines and work with limited supervision,
pro-active and a good team-player.

·       
High
level of integrity and honesty.

 

How to Apply:

All qualified Uganda Nationals with the required skills are invited to
submit their applications accompanied by detailed curriculum vitae and cover
letter as a single document i.e. with the cover letter being on the first page
and the CV starting on the second page, detailing three work related referees
and contacts to uganda.jobs@acted.org and received with the subject line
“Application for Finance Assistant” Note that applications sent without this
exact subject line will not be shortlisted.

 

Please do not attach any other documents while sending your applications,
if required they will be requested at a later stage.

 

Only shortlisted candidates will be contacted.

 

Due to the urgency of this position, shortlisting will be done on rolling
basis and ACTED reserves the right to hire before the deadline.

 

Deadline: 27^th
January 2021 by 5:00pm

 

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