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Job Title:    Finance
and Administration Officer

Organization: ALIGHT
(formerly American Refugee Committee)

Duty Station:
Uganda

 

About US:

ALIGHT, formerly the
American Refugee Committee (ARC), is an international nonprofit, nonsectarian
organization that has provided humanitarian assistance and training to millions
of beneficiaries over the last 40 years. In 2011, Alight helped nearly 2.5
million people get essential services to regain their health and take back
control of their lives. Alight works with its partners and constituencies to
provide opportunities and expertise to communities of refugees and internally
displaced persons in seven countries in Africa, Asia and Europe, including
Iraq, Kosovo, and in the Darfur region of Sudan and is currently providing for
emergency relief and recovery in Haiti. Alight provides shelter, clean water
and sanitation, health care, skills training, microcredit education, protection
to help survivors of war and natural disasters to rebuild their lives with
dignity, health care, security and self-sufficiency.

 

Job Summary:  Reporting to the Programme Manager, the
Finance and Administration Officer is responsible for financial management and
general Administrative support at the field level office ensuring value for
money in all the transactions and efficient and effective Administrative
functions and routines

 

Key Duties and Responsibilities:  

Finance:

·       
Verify all payments and PRFs for proper fund, donor and
account coding, budget availability, accuracy and completeness. Expenses must
be reasonable, allowable and allocable. Petty Cash to the maximum amount of
350,000 UGX (amount exceeding 350,000 UGX will be verified by Kampala finance).

·       
Petty cash management including preparation of cash
vouchers for reimbursement of small payments, making payments to recipients,
preparing summaries for replenishment of the petty cash fund assessing,
verifying and processing payments

·       
Preparing check payment vouchers for all approved check
payments to recipients

·       
Record all payments and receipts into spreadsheet and
verify its correctness against the hard copies before sending to Kampala office
for processing

·       
Managing all aspects of day to day operations of Finance
Office in Kyangwali Field site

·       
Assist in the implementation of Finance policies,
procedures and systems

·       
Ensure compliance with ARC and donors procedures and
guidelines

·       
Submit expenditure worksheets together with the hard
copies to the Finance Head Office for replenishment whenever the petty cash
balance reaches 1,000,000 UGX a minimum

·       
Ensure all payment documents for proper and adequate back
up based on the ARC Uganda minimum supporting documents requirement policy.

·       
Review expenditure worksheets for accuracy and
completeness.

·       
Report to the supervisor all anomalies in implementing ARC
internal control policies

·       
Facilitate and support all internal and external audits to
be conducted in Kyangwali Field Office.

·       
Ensures that all Nakivale Field office finance records are
filed and labeled in a logical, orderly and neat manner, so as to provide for
security of documentation, ease of accessibility, and the preservation of
records.

·       
Contributes significantly to the ongoing process of
continuous improvement of the financial management system and the internal
control.

Administration:

·       
Maintain an up-to-date leave register for Kyangwali Field
office, while providing regular updates to staff about leave days and leave
plans as per the HR leave policy.

·       
Prepare a monthly leave report and send it to the HRC at
the end of month for reconciliation.

·       
Receive, review and register all staff timesheets,
ensuring they are correctly filled at the end of each month before sending to
Kampala Office. 

·       
With support from your supervisor, participate in the
recruitment process of Grade A positions and Incentive workers at field level
by posting adverts, shortlisting, scheduling interviews, inviting and
interviewing candidates.

·       
Support in following up of onboarding process of new hires
at field level.

·       
Support exiting staff in clearance at field level upon
request and guidance from HR Office in Kampala.

·       
Perform any other duties assigned to you.

 

Qualifications, Skills and Experience:

·       
The applicant for the ALIGHT Finance and Administration
Officer job placement must hold a degree in business, finance or accounting or
any other related field

·       
At least three years’ experience working experience as an
accountant in a busy organization

·       
Computer Skills in Microsoft office (Word, Excel)

·       
Proven organizational skills and multitask under tight
deadlines.

·       
Strong analytical, written and verbal skills

·       
High level of integrity

·       
Good interpersonal skills

·       
Ability to work in a team.

 

How to Apply:

All suitably
qualified and interested candidates should apply online at the link below.

 

Click Here

 

Deadline:  21st January 2021

 

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