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Job Title:    Finance and Administration
Officer (FAO)

Organisation: Hope
Alert Network for Development and Local Empowerment (HANDLE)

Duty Station: 
Uganda

 

About US:

Hope Alert Network for Development and Local Empowerment (HANDLE) is a
National Non-Governmental Organization operating in Uganda since 2009. HANDLE
works towards ensuring a world in which war- affected communities are
rehabilitated, communities are economically empowered, and equal opportunity
observed between men and women in service delivery. The organization implements
its programme in five districts of Northern Uganda and three districts of West
Nile: Lamwo, Arua, and Adjumani.

 

About EUTF Grant:

HANDLE Uganda has been awarded a three-year EUTF grant in a consortium
with BRAC and International Refugee Rights Initiative (IIRR) to implement a
project titled “Strengthening Safety, Protection and Peaceful Co-existence for
Women and Youth in the refugee hosting districts of Lamwo, Adjumani, and Arua.”
The design of action is such that the activities and outputs will result in the
action’s Specific Objective of “increase access to justice and peaceful
co-existence among 15,000 refuges and host communities, and lead to the overall
objective of “Contribute to safety, protection, and wellbeing among refugees
and host communities.” To contribute, HANDLE wishes to recruit a qualified and
competent officer who can develop, organize, and execute a wide range of activities
to influence policy according to the scope of our programmes and specific
results-oriented projects.

 

Job Summary: The Finance & Administration Officer will
be based in the HANDLE’s Gulu Office and S/he will be responsible for ensuring
that the day-to-day accounting operations and financial management functions
are performed following HANDLE’s policies and procedures, and under the
Generally Accepted Accounting Principles (GAAP). S/he will also responsible for
providing support for day-to-day administrative requirements. The position will
report to the Programme Manager and work with other officers within the
Organization to ensure the proper implementation of quality finance and
administrative management. S/he will work under the direct supervision of HANDLE’s
CEO and work with the Programme Manager, Finance and Administrator, Project
M&E Officer & Programme Officer of SPACE.

 

Key Duties and Responsibilities:  

Finance

·       Advise program teams on resource integration
options to meet match requirements of grants

·       Lead the development of the annual program
team operating budget, monitor actual performance, and develop project
projections.

·       Review and/or generate financial reports for
compliance with grant and donor requirements.

·       Analyze spending trends and provide feedback
and analysis to the Project manager and field colleagues on areas with
significant over or underspending.

·       Prepare close-out documentation at end of
funding cycles in compliance with government regulations.

·       Contribute to the preparation of financial
statements for donors and processing and retention of documents and support
following donor’s rules and regulations.

·       Ensure compliance with regulations (internal
and donor-related) for procurement of goods and services and record-keeping.

Budgets

·       Review monthly Budget vs Actual (BvAs) and
prepare any adjustments required for the Program Manager to review

·       Provide insight into projected Budget vs
Actual report based on field office generated information and provide the same
to the Consortium finance and Programme manager ensuring timeliness and
accuracy.

·       Working with Programme managers to assist
program staff to prepare grant budgets to support new proposals or realignments
also ensuring adequate coverage of field operating cost

·       Assist Senior Field/Consortium Manager and
program managers to ensure that all accruals at grant closure are accurate,
valid, and are promptly liquidated

·       Review payment vouchers, ensuring
completeness of the documentation and consistency with HANDLE’S policies and
procedures.

·       Cash/Bank – Management Support in the
processing of bank, Mobile Money, and cash transactions.

·       Prepare weekly cash count and ensure that
documentary evidence is duly signed by yourself and the senior Field/
Consortium Manager.

·       Preparation of cash forecasts for submission
to Consortium Office for release of funds on time

·       Monitoring cash usage and requirements and
inform the Manager of possible unusual activity or requirements

·       Support government audits, provide the
required information and facilitate audit recommendations implementation

Administration

·       Develop and maintain effective office systems
(e.g., IT support, office maintenance, fixed assets, supplier contact),
ensuring these are consistent with HANDLE’s operating requirements.

·       Support the efficient running of HANDLE
office daily operations.

·       Ensure all procurement processes comply with
Saferworld and donor regulations.

·       Support logistics for HANDLE offices

·       Other administration duties as agreed.

 

Qualifications, Skills and Experience:

·       The applicant must hold a Bachelor’s degree
in a business-related field (Commerce, Accounting, Finance) or full
qualification in a recognized Accounting professional body. A postgraduate
diploma or a master is an added advantage.

·       A minimum of three years’ experience in a
busy, multicultural Non-Government Organization and handling donor funds track
record and commitment to working in a results-oriented environment.

·       Familiarity with the refugee context and the
role of NGOs within this context.

·       Minimum of three (3) years of finance and
accounting experience preferably in an NGO.

·       At least a minimum of 1 year of hands-on
experience working with Consortium partners

·       Excellent interpersonal, supervisory, and
organizational skills;

·       Experience handling EU grants is a plus.

·       Ability to work with computers, effective
communication, problem-solving and decision making.

·       Sufficient knowledge of accounting and
bookkeeping and high financial analytical skills

·       Working knowledge of computerized accounting
and other computer application packages like Pastel

·       High integrity to be able to handle cash and
cash related transactions

·       Good interpersonal skills to be able to
relate to people of diverse backgrounds

·       Detail attention to be able to scrutinize
financial and other information documents before decision making

·       Planning and organizing ability to be able to
accomplish tasks, file and retrieve information

·       Effective communication both oral and written
English

·       Ability to produce and analyze reports

·       Strong report writing skills in the English
Language

 

How to Apply:

All suitably qualified and interested candidates are encouraged to send
their application letters together with curriculum vitae (maximum of 4 pages),
names and contacts of three referees to ronald.okello@handle-uganda.org and
copying ronny.kajaga@handle-uganda.org Please indicate the position title in
the subject header. Kindly DO NOT send your certificates at this stage.

 

Deadline: Saturday 6th
February 2021 by 5:00pm

 

NB: The application will be reviewed on a rolling
basis.

 

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