The Ugandan Jobline

 

Job Title:    Estates Officer

Organisation: Uganda
Post Limited

Duty Station:  Kampala,
Uganda

Reports to:
Manager Estates

 

About US:

Uganda Post Limited,
trading as Posta Uganda. UPL  is the most extensive provider of
postal services in Uganda, having an extensive network of postal delivery
outlets down to sub-county level.

 

Job Summary:  The Estates Officer will ensure the maintenance
of estates or buildings effectively; in compliance with corporate standards to
enable UPL meet its business and strategic objectives, as well as providing and
engineering and maintenance support services.

 

Key Duties and Responsibilities:  

·       
Create
and maintain an inventory of all UPL properties, tenancy agreements, utility
consumption records, repair and maintenance records, and advise Management of
the due date of expiry of tenancy agreements so that they are promptly renewed
or new tenants sourced.

·       
Ensuring
that all equipment and installations are maintained in good working condition
and overseeing the rectification of any faults or defects that may occur.

·       
Ensuring
that all solid waste generated is timely, safely and appropriately collected,
temporarily stored and promptly disposed of;

·       
Ensuring
that there is safe and effective disposal of waste water as well as storm
water.

·       
Identifying
assets that are due for disposal and ensuring that they are safely stored until
authority to dispose them is secured;

·       
Ensure
that all available space is rented out in a timely manner to enable the
realization of the Estates revenue targets.

·       
Ensure
that tenancy renewals are charged at recommended rates in line with available
survey reports and/or market-based information.

·       
Work
with the Finance Department to ensure that all tenants receive invoices prior
to the start of each quarter.

·       
Generate,
update and maintain records on all company premises, both owned and rented
throughout the country by regularly updating the estates database incorporating
all pertinent tenant details (payments, contracts, tenancy agreement expiry
dates).

·       
Engage
tenants to ensure that rental payments are made in advance through a one on one
follow up with tenants who delay to meet their obligation in time and undertake
recovery measures and/or eviction for tenants who fail to comply with timely
payments.

·       
Inspect
company premises and ensure that they are kept in habitable conditions that
depict a good corporate image.

·       
Inspect
and initiate timely repair requests for faults on company premises in line with
the company policies

·       
Ensure
prompt payment for all utility bills, property rates, and operational permits.

 

Qualifications, Skills and Experience:

·       
The
applicant should at least hold a Bachelor’s Degree (Honors) in Civil
Engineering or Quantity Surveying from a recognized institution of higher
learning.

·       
Four
years of working experience in property and rental revenue management in any
reputable organization.

·       
Knowledge
of Public Health Standards, Building Regulations, Environmental Management
Guidelines, Occupational Safety and Health Regulations.

·       
Communication
skills

·       
Decision
making

·       
Customer
care

·       
Interpersonal
skills

·       
Good
computer skills

 

How to Apply:

All suitably
qualified and interested candidates should send their application letter;
attach copies of academic transcripts and certificates and a detailed CV, to
reach the address below;

 

The Head, Department
of Human Resource and Administration

Posta Uganda

P.0. Box 7106, Kampala.
Uganda

 

Deadline: 12th January 2021

 

Please Note:

·       
Applications
received after the deadline will not be considered.

·       
Candidates
who do not receive feedback within a month’s time from the deadline should
consider their applications unsuccessful.

 

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