The Ugandan Jobline

Job Title:    Project Associate (Entry
Level Jobs)

Organisation: Management
Sciences for Health (MSH)

Duty Station: 
Kampala, Uganda

About US:

Management Sciences
for Health (MSH) is a global health nonprofit that makes foundational changes
to health systems to protect people from diseases and improve their health. MSH
collaborates with local partners, from the Ministry to the community, to strengthen
and complement existing health systems. Since 1971, MSH has worked in more than
150 countries to help ensure sustainable, resilient, and equitable access to
quality health care around the globe.

Job Summary:  The Project Associate is responsible for
organization, coordination and follow up of the project management team
meetings and supporting home office staff and external consultant travel
arrangement. In addition s/he works with the procurement team to procure goods
and services.

Key Duties and Responsibilities:  

Administrative
(40%)

·       
Work
together with the procurement team to procure goods and services in line with
local laws and regulations, including workshop or meeting venues ensuring that
all logistic aspects are adequately addressed including the reproduction and
compilation of necessary materials.

·       
Support
the Senior Accountant to review invoices and field expenses for a timely
submission according to policy and procedures.

·       
Maintain
the procurement tracker, recording complete purchase requests and updating it
with status of the procurement status for the requested services, ensuring it
has up to date information by every Friday of the week.

·       
Manages
the team office supplies including stationery, refreshments.

Program
Implementation Support (35%)

·       
Assist
in the preparation of agendas for staff and technical meetings, document
minutes,

·       
disseminate,
follow up actions and updating the status of completed tasks in the relevant
project logs.

·       
Develop
and maintain the calendar of planned MTaPS program activities.

·       
Maintain
an archive of all key activity documents such as final donor reports,
correspondence emails with stakeholders/donors, presentations made, project
review documents etc, and support with dissemination of programmatic and team
information.

Travel (25%)

·       
Coordinate
travel arrangements related to program delivery and program activities and
ensure that all travel arrangements are in compliance with donor (USAID)
regulations and MSH procedures. Liaise with the transport office to coordinate
required vehicle hire purchases where available fleet is not sufficient and
ensure timely requests and solicitations.

·       
Coordinate
both activity and home office staff including external consultant travels (in
country and abroad) and logistics and ensure compliance with MSH guidelines and
policies. Initiate and maintain communications with home office staff providing
short-term technical assistance and external consultants before, during and
after the assignment

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Management Sciences for Health (MSH) Project Associate
job opportunity must hold a Bachelor’s degree in Communications, Business
Administration or equivalent qualification

·       
One to
three years of related work experience.

·       
Strong
administrative and organizational skills.

·       
Demonstrated
ability to work as an effective team member in a complex and fast-paced
environment.

·       
Demonstrated
ability in computer skills for word processing, databases, spreadsheets, and
presentations (Microsoft Office applications preferred); and a willingness to
learn new software packages.

·       
Ability
to work with limited supervision.

·       
Demonstrated
competence to assess priorities and manage a variety of activities in a
time-sensitive environment and meet deadlines with attention to detail and
quality.

·       
Excellent
written and verbal language skills in English

·       
Competencies: Administrative skills, excellent written and verbal communication

How to Apply:

All candidates
should apply online at the link below.

Click
Here

Deadline: 1^st February 2021

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