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Entry Level Front Desk Officer Job Vacancies – Ministry of Finance, Planning and Economic Development
Job Title: Front Desk Officer
Organisation: Ministry of Finance, Planning and Economic Development
Duty Station:
Kampala, Uganda
About US:
The
Government of Uganda (GoU) has since the early 1990s been pursuing strategic
reforms in Public Financial Management (PFM) systems aimed at supporting
Government’s goal of poverty eradication through the achievement of good
governance, sustainable growth targets and a stable macroeconomic environment
as reflected in the National Development Plan and Vision 2040.
Government
is implementing the Resource Enhancement and Accountability Programme (REAP) as
the prime framework for implementation of the Public Financial Management (PFM)
Reform Strategy (2018-2023). The overall objective of the REAP is to enhance
resource mobilization, improve planning and public investment management, and
strengthen accountability for quality, efficient and effective service
delivery.
Key Duties and Responsibilities: Reporting to the Principal Programme
Administrator through the Administration/Human Resources Officer, the Front
Desk Officer will be responsible for:
·
Receiving and dispatching deliveries.
·
Serve visitors by greeting, welcoming, and directing them
appropriately.
·
Facilitating attendance to the visitors by staff.
·
Receiving and sorting mail.
·
Maintaining office security by following safety procedures
and controlling access through the front office desk.
·
Attending to visitors by answering or referring inquiries.
·
Managing visitors relations by maintaining staff directory.
·
Supervising cleaning of RCU offices.
·
Keeping a safe and clean reception area by complying with
procedures, rules, and regulations.
·
Supporting continuity among work teams by documenting and
communicating actions, irregularities, and continuing needs.
·
Ensuring proper maintenance of office records and files,
including creation of new files and closure of old ones.
·
Ensuring that registry procedures and standards are
maintained.
·
Dairy management and maintenance of meeting rooms.
·
Performing any other duties assigned by management from
time to time.
Qualifications, Skills and Experience:
·
The applicant must hold a Bachelor’s degree in library and
information science, information management, social sciences, business
administration, mass communication, or any related field from a recognised
university/institution.
·
Proven experience in office management, executive support,
customer service, Receptionist, Front Office Representative or similar role in
either Government or reputable private organization for a minimum of three
years.
·
Excellent written and verbal communication skills.
·
Good and practical working knowledge of Microsoft Office
applications, excellent typing
·
skills and ability to take dictation.
·
Ability to be resourceful and proactive when issues arise.
·
Excellent organizational skills, and interpersonal
relations.
·
Multitasking and time-management skills, with the ability
to prioritise tasks.
·
Excellent customer service.
How to Apply:
Applications
must include a Cover Letter, Curriculum Vitae, Certificates and Testimonials. The
applications must be addressed as below and submitted online to
reap@finance.go.ug clearly indicating in the e-mail subject the position
applied for by 1700hrs on Friday 22 January 2021.
The
Coordinator
The PFM
Reforms Coordination Unit
Ministry of
Finance, Planning and Economic Development
Floor 3
Finance Building, Office 3.4
Plot 2/12
Apollo Kaggwa Road
P O Box
8147
KAMPALA
Tel:
256-41-4707900
Please
Note:
·
MoPED is an equal opportunity employer, any form of
lobbying shall lead to disqualification.
·
Only shortlisted candidates will be contacted.
Deadline: 22nd January
2021
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