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Job Title:    Director Human Resource &
Administration

Organization: Uganda
Civil Aviation Authority (UCAA)

Duty Station: 
Entebbe, Uganda

Reports to: Director General

 

About US:

Uganda Civil
Aviation Authority (UCAA) is a corporate body responsible for regulation of
civil aviation in the country. It manages Entebbe International Airport (EIA)
and thirteen (13) other upcountry aerodromes. UCAA carries out its work in
conformity with International Civil Aviation Organization (ICAO) Standards and
Recommended Practices (SARPs).

 

Job Summary:  The Director Human Resource &
Administration will be responsible for Human Resource Management, General
Administration. Estates and Land Management, Motor Vehicle Fleet management and
maintenance and provision of Land transport services.

 

Key Duties and Responsibilities:  

Strategic Planning
and Review

·       
Provides
clear focus direction into the role and function of the organization

·       
Provides
clear focus and direction into the role and function of the directorate.

·       
Understands
and shares the UCAA Vision, Mission & Values with the directorate’s Senior
staff and ensures understanding of the same by all Directorate’s staff.

·       
Coordinates
the preparation of the Directorate’s Operational Budgets, produces budget
reports and presents to Management.

·       
Initiates
budget estimates.

·       
Liaises
with Senior departmental staff in the Human Resource and Administration
Directorate and provides Budget estimates covering:

o   Human Resource and Training

o   Administration and Transport

o   Staff, Salaries, Welfare and benefits.

Leads the
Departments of the Directorate.

·       
Ensures
an effective Human Resources, and Training Function.

·       
Provides
leadership to Administration and Transport Function.

·       
Ensures
the provision of various house services and facilities..

·       
Proposes
new policies and procedures and amends and updates old ones for

·       
consideration
by management and the Board.

·       
Within
the prescribed guidelines. deploys, trains and develops staff of the
Directorate.

Develops and
implements the Authority’s Human Resource plans in accordance with the
governing policies and procedures.

·       
In
liaison with tastes and with the approval of relevant organs of the Authority

·       
determines
the headcount numbers for the Authority‘s Strategic Plan and Master plan.

·       
Ensures
an accurate and comprehensive determination of Human Resources costs for the
Plans keeping in mind reduction of employment costs.

·       
Develops
and implements the Authority’s Administration and Transport plans in accordance
with the governing policies and procedures.

·       
In
liaison with the Directorates, Management and the Board, determines the
requirements for Administration of the Authority’s Strategic plan and Master
Plan.

·       
Ensures
an accurate and comprehensive determination of Administrative costs for the
Plans within the overall objective of cost rationality

Designs, develops
and implements manpower development programmes in order to build an efficient
workforce capable of executing the Authority’s objectives cost effectively,
while remaining loyal and fully committed.

·       
Designs.
recommends for approval and implements effective staff appraisal system to
enable equitable selection of candidates.

·       
Designs
effective internal and external staff training programmes and avails them for
approval before implementation.

·       
Ensures
that all Directorates embrace effective coaching and on-the-job training in
order to develop staff for future promotion within available guidelines.

·       
Periodically
reviews terms and conditions of service in order to bring in more relevant
provisions and to introduce better terms,

·       
Carries
out research and surveys amongst comparable organizations and recommends any of
their practices that are deemed superior and would be suitable for UCAA.

·       
Reviews
existing Terms and Conditions of Service and makes recommendation for
consideration by Management and the Board as applicable.

·       
Carries
out employee opinion surveys in order to prompt any potential disagreements and
resolves them promptly.

Continuously
manages UCAA’s relationship with its employees carefully and with the level of
dexterity that promotes trust and healthy industrial relations.

·       
Encourages
an open—door policy that enables staff to air their views and problems without
fear.

·       
Supports
and encourages Union activities so as to promote mutual trust.

·       
Initiates,
organizes, conducts, as may be applicable, staff recruitments, appointments,
confirmations, promotions, discipline and dismissals or terminations.

·       
Ensures
that all recruitments are against established positions.

·       
Ensures
that positions for recruitment are clearly specified.

·       
Ensures that
person specifications are clear.

·       
Ensures
that vacancies that are to be filled are filled following applicable guidelines
and

·       
those to
be advertised are widely advertised both internally within UCAA and externally
through approach.

·       
Ensures
availability interview materials.

·       
Ensures
that bonafide vacancies that require immediate filling are filled timely. so as
to avoid loss of productivity and. possibly, effectiveness of UCAA as a whole.

·       
Ensures
that all staff have adequate facilities including offices and housing
accommodation, and the maintenance of those facilities

·       
Plans
and ensure timely and adequate provision of office accommodation for staff.

·       
Ensures
availability of residential accommodation for essential service staff.

·       
Ensures
a comprehensive provision for transport in the Business Plans.

·       
Accurately
forecasts and recommends resources for staff training and development for
inclusion in the Plans.

·       
Liaises
with Directorates and ensures adequate resource allocation for the provision of
office facilities and other related support services in their procurement
estimates in the plans.

Coordinates
continuous quality and performance surveillance on the output of all Human
Resources within the Authority.

·       
Coordinates
the initiatives aimed at ensuring that all the Authority’s staff have S.M.A.R
Objectives.

·       
Influences
all Directorates to ensure that all staff are trained, coached, regularly
monitored and supported in order to achieve their set objectives.

·       
Ensures
that all staff in the Authority are regularly appraised

·       
Initiates
post appraisal actions for rewarding, developing, promoting or taking any other
appropriate decisions in adherence with the Authority’s approved procedures.

·       
Enrolls
all other Directorates to use the results of Staff Appraisals for deciding on
future development and deployment of staff.

Directs,
coordinates and controls the fleet of vehicles of the Authority.

·       
Liaises
with the Directors and Managers and ensures availability of adequate number
motor vehicles within the prescribed guidelines of usage.

Carries out any
other duties as may be assigned from time to time by the supervisor and/or
management or the Board.

·       
Coordinates
and ensures productive and effective general staff meetings.

·       
Ensures
quality Senior staff retreats.

·       
Initiates
Board papers relevant to the Directorate and guides the Board in their
deliberations as appropriate.

·       
Initiates
policies and procedures for the Directorate for the consideration of the Board

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Uganda Civil Aviation Authority (UCAA) Director Human
Resource& Administration career opportunity must hold a Master’s Degree in
Human Resource Management from a recognized and accredited University with an
honours Degree in any relevant discipline from a recognized! accredited
University, with working experience of a minimum of 10 years in a large
organization, five years of which must have been at Managerial level. Prior
experience must have been in Human Resource Management and General
Administration and/or Transport responsibilities in a large reputable
organization.

·       
A
Master’s Degree in Public Administration or Business Administration or
Management or Social Science or Industrial Psychology or Development Studies
and a Post Graduate Diploma in Human Resource Management both from a
recognized! and accredited

·       
University,
and exposure of 10 years in a large organization, 5 years of which must have
been at Managerial level. Prior experience must have been in Human Resource
Management and General Administration and/or Transport.

·       
Exposure
to Civil Aviation Management or Air Law training would be an added advantage.

·       
Proven
understanding of Uganda and Regional Employment Laws is essential.

·       
Proven
managerial competence with aptitude for effective analysis of the organization’s
working conditions, work hazards. employee motivation. Performance Management.

·       
Must be
skilled in Employee Relation issues with clear prior experience negotiations
with Employee Union Associations.

·       
Should
have sound knowledge of internationally recognized Human Resource Management
Principles, Policies and Procedures and International Labour Conventions and HR
best practices

·       
Must be
a seasoned People Manager with demonstrable prior experience and success in
overseeing Staff productivity and Performance Management.

·       
Should
be a person of very high and unquestionable integrity and needless to emphasize
any reported cases of questionable integrity before and after the interview as
well as post appointment will lead to his/her cancellation from the process or
termination of Employment.

·       
Age: 35 to 50 years

 

How to Apply:

Applications with
detailed CV and copies of academic certificates and transcripts with the job
reference number clearly marked at the top left hand corner of the envelope
should be sent to the address shown below. Please indicate your daytime phone
contact.

 

The Corporation
Secretary,

Civil Aviation
Authority / Head Office),

Entebbe
International Airport,

P.O. Box 5536.
KAMPALA. Uganda

 

Deadline: 19^th January 2021 

 

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