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Job Title:    Country Programme and Finance
Officer

Organisation: DAI

Duty Station: 
Kampala, Uganda

Reports to: Country
Coordinator

 

About US:

DAI is an
international development company. For more than 45 years, we have worked on
the frontlines of international development, tackling fundamental social and
economic development problems caused by inefficient markets, ineffective
governance, and instability. Currently, DAI is delivering results that matter
in some 80 countries. Our development solutions turn ideas into impact by
bringing together fresh combinations of expertise and innovation across
multiple disciplines. Our clients include international development agencies,
international lending institutions, private corporations and philanthropies,
and national governments.

 

Job Summary:  The programme and Finance and Officer will
support TDDAP Country activities in all operational and financial aspects of
the programme ensuring compliance with contractual requirements and local law.
Responsibilities will include administrative, financial and coordination
support to country project activities such as: monitoring financial
expenditure, budgetary controls, procurement for works and services contracts
as well as coordination of local events and activities, including consultants
assignments. S/he will support the Country Coordinator and the Finance Manager.

 

Key Duties and Responsibilities:  

Operational
Management

·       
Support
daily administrative operations of the Country project, including human
resources, procurement, accounts and record and file management.

·       
Act as a
focal point of administration, procurement and human resources services, and
work in close collaboration with DAI home office.

·       
Ensure
coordination of in-country activities providing administration, logistic and
finance support are provided on time and in line with DAI protocols

·       
Provide
logistical support to facilitate successful visits and assignment from TDDAP
visitors being TDDAP team, partners, consultants or other stakeholders. This
will include, invitation letters, accommodation booking, support with
in-country travel and airport transports support to meetings coordination

·       
Provide
vehicle logistics management

·       
Ensure
that administrative records, and project personnel documentation, are
well-organised, maintained and updated.

·       
Ensure
that TAMIS is fully implemented as the project management systems and fully
utilized to ensure clear audit trails are maintained;

·       
Maintain
filing and archiving systems of administrative and financial documents and
records.

·       
Financial
Support

·       
Support
the daily financial operations of the Country project, which may include:
Budget monitoring, financial projections and cash flow management ensuring bank
reconciliations (if relevant) and wire requests are submitted correctly to
ensure timely transfer of funds.

·       
Ensure
Time sheet recording

·       
Liaise
with Country coordinator and Budget holder to collect data and enable changes
to forecast.

·       
Support
TDDAP Finance Manager in all aspects of TDDAP administrative and financial
management, including budgeting, tracking, reporting and accounting finances
and procurement ; office facility (as relevant) and, human resources and vendor
contracts.

·       
Support
Finance Manager to input budget and forecast changes into TAMIS.

·       
Prepare
analysis and commentaries  to support
Finance Manager for decision related to budget and forecast

·       
Understand
the contracting model and principles and ensure project budgets are monitored
and effectively managed.

·       
Monitor
and minimise project non-billable costs.

·       
Support
the drafting of financial reports and ensure compliance with key DFID and DAI
requirements.

Support to DAI
corporate

·       
Provide
support to business development activities including through intelligence
gathering, e.g. in-country tax and VAT rules or local labor law

·       
Develop
productive working relationship with beneficiary representatives to ensure
effective delivery of specific outputs.

·       
Comply
with DAI Ethics and Security policies, including completing DAI ethics training
annually.

Inception Phase
Responsibilities: The programme
will commence with a four-month inception phase. The programme and finance
Officer will take responsibility for the following inception phase activities
and deliverables:

·       
Be
heavily involved in the office set up and management, financial systems
(including bank accounts as relevant) and team mobilisation;

·       
Support
on preparing the budget for Year 1 and country budget;

·       
Support
the development of Country Quality and operations manuals (e.g. operations
manual; procurement manual etc). 

·       
Additional
relevant and appropriate tasks as per the Programme ToR, DAI’s Technical
Proposal or Country Coordinator requests.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Degree in a field relevant to international
development and health

·       
At least
three years’ work in international development in respective technical area.

·       
At least
4 years’ experience in providing logistical and financial support to
development projects

·       
Knowledge
of accounting systems an advantage

·       
Working
experience in a development environment alongside experience working with
European and International Donors.

·       
Commercially
astute with demonstrable aptitude in client service and management

·       
Good
understanding of programme management systems, programme coordination and
standards and best practice

·       
Good
understanding of financial systems and protocols and budget monitoring

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

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