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Job Title:    Executive Assistant

Organisation: Uganda Wildlife Authority (UWA)

Duty Station:  Kampala,
Uganda

Reports to: Executive
Director

 

About US:

Uganda Wildlife
Authority (UWA) is a semi-autonomous agency under the Ministry of Tourism,
Wildlife and Antiquities. UWA was established in 1996 and is managed in
accordance with the Wildlife Act Cap 200. The Mission of UWA is: “To conserve,
economically develop and sustainably manage the wildlife and protected areas of
Uganda in partnership with neighboring communities and other stakeholders for
the benefit of the people of Uganda and the global community.

 

Job Summary:  The Executive Assistant will provide
professional and administrative support to the Executive Director (ED) for the
effective preformance of his/ her function.

 

Key Duties and Responsibilities:  

·       
Receive
documents and prepare briefs in regard to meetings, trips, events and other
related activities for the Executive Director.

·       
Follow
up actions in the ED’s office in line with the plans and decisions made.

·       
Ensure
timely preparation of reports, briefs, speeches and talking points on various
issues pertaining to the Executive Director’s office.

·       
Undertake
research on assigned matters and prepare summaries for the Executive Director’s
attention and action.

·       
Manage
the Executive Director’s diary and related logistics to ensure that s/he meets
timelines in the execution of his/her duties.

·       
Act as a
liaison officer with the external stakeholders and respond to their inquiries,
queries, complaints and provide technical advice to them in conformity with the
UWA Act 2019 procedures and ED’s decisions.

·       
Support
the ED in Organising, arranging and coordinating Board and Management meetings and
matters.

·       
Coordinate
domestic and international travels for the Executive Director.

·       
Budgeting
and monitoring expenditure in ED’s office and coordinate use of resources in
line with financial and operational guidelines.

·       
Reviewing
intelligence information from informers and forward to the relevant responsible
centers and generate reports to the ED in line with the Organizational
procedures.

·       
Prepare
quarterly work plans and timely performance reports for the Executive Director.

·       
Perform
any other official duties as may be assigned by the supervisor.

 

Qualifications, Skills and Experience:

·       
The ideal
candidate for the Uganda Wildlife Authority Executive Assistant job placement must
hold an Honours Bachelor’s Degree in either Secretarial or Office Management or
Public Administration or Business Administration (Management Option) or
Possession of an Honors Bachelor’s Degree in Biological Sciences (Related to
wildlife Conservation) with additional qualifications in office management.

·       
At least
three years of working experience in office administration two (2) of which
should have been as Executive Assistant /PA to an Executive Officer in a
reputable organization.

·       
Age: Below 55 years

 

Competences:

·       
Planning,
Organizing, coordinating

·       
Records
and information management

·       
Managing
Employee performance

·       
Confidentiality

·       
Excellent
multitasking abilities.

·       
Professionalism,
integrity and honesty

·       
Team
work abilities and cheerful personality

·       
Customer
care

·       
Excellent
written and verbal communication

·       
Effective
Problem solving and decision making.

·       
Ethics
and integrity

·       
Concern
for quality and standards

·       
Accountability

·       
Time
management

 

How to Apply:

All suitably qualified
and interested candidates should send their application form, Download
Here, with a detailed Curriculum Vitae bearing contacts of three (3)
competent referees, a daytime telephone contact, copies of academic documents
and relevant appointment letters to any of the addresses below: Either: Email:
hr-recruit@wildlife.go.ug or: Hand delivered to:

 

The Executive
Director

Uganda Wildlife
Authority

Plot 7 Kira Road
Kamwokya

P.O. Box 3530,
Kampala Uganda

 

NOTE:

·       
Applicants
are required to scan and attach CERTIFIED copies of the required academic
documents only i.e. (Degree Certificates and Transcripts plus O and A level).

·       
Academic
documents for the successful candidates will be vetted and background checks
conducted before they are considered for appointment into the Authority.

·       
Only
shortlisted candidates will be contacted. Please note that any form of lobbying
will lead to automatic disqualification.

·       
All
appointments shall be subject to a probationary period of not less than six
months and subsequent confirmation in service will be based on satisfactory
performance of the individual.

 

Deadline: 8th January 2021 at 5.00 pm.

 

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