The Ugandan Jobline

Job Title:    Administration Assistants (5
Fresher Diploma NGO Jobs)

Organisation: TPO
Uganda

Duty Station: 
Kampala, Kyakka, Isingiro, Lamwo, Yumbe Uganda

Reports to:
Finance & Administration Officer

About US:

TPO Uganda is a
local Ugandan NGO that has been operating in the country for 25 years. Our
programs comprise interventions organised around the following themes; Care and
protection of OVC; child protection, livelihoods support, mental health and
psychosocial support, response and prevention of all forms of violence against
women and children as well as emergency response and humanitarian action. TPO
Uganda is active in 33 districts in the region and is a member of several
partnerships and coordination mechanisms in the country.

Job Summary:   The Administration Assistant will provide
support to programmatic, Finance and Administration function of TPO Uganda –
Field Office. The Administrative Assistant (AA) is responsible for providing
administrative and supportive services at TPO Uganda field office in order to
ensure effective and efficient operations

Key Duties and Responsibilities:  

·       
Support
in preparing correspondences, reports and other documents as assigned.

·       
Maintain
office files; incoming and outgoing correspondences.

·       
Maintain
cleanliness of the office and liaise with the Cook to make sure staffs receive
meals on time.

·       
Prepare
schedules and agenda for monthly staff meetings. S/he will also prepare and
distribute minutes of such meetings in a timely manner.

·       
Follow
up on documents dispatched between field office and TPO HQ through bus courier
services.

·       
Support
project teams in administrative, budgeting and cash flow preparation.

·       
Coordinate
repair of office equipment (computers, motor bikes, water system, etc).

·       
Support
FAO in filing vouchers & requisitions as well as stamp ‘PAID’ vouchers.

·       
Provide
support to procurement committee to ensure timely procurement.

·       
Assist
FAO to manage & control organizational assets, stocks and inventory.

·       
Ensure
operations conform to the internal control systems of TPO Uganda.

·       
Provide
efficient and effective office management; through front desk services; and
guide visitors to the office accordingly.

·       
Support
field-based activities such as prepare for training, survey, assessments, etc.

·       
Support
social workers in the procurement of programme items per Sub-county and
requests approved.

·       
Participate
in project quarterly review meetings organized by social workers at Sub-county
level from time to time.

·       
Once in
a while, participate in community level meetings, dialogue sessions and
interface with other service providers alongside the social workers to enhance
learning and value for money.

·       
Participate
in staff weekly and monthly meetings; and provide updates on administrative
functions.

·       
Participate
in other project activities as and when required to do so.

·       
Perform
any other duty as may be assigned by the Supervisor from time to time.

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Diploma or Degree in Accounting/Finance knowledge

·       
One year
of related work experience

How to Apply:

All candidates
should send their updated CV and cover letter with 3 work related referees and
a table showing your past 3-year salary history to: Human Resources Manager,
TPO Uganda, P.O Box 21646 Kampala, Uganda, email: info@tpoug.org or hand
deliver (preferable) to Plot 652, Block 257, Wamala Close, Munyonyo or nearest
TPO Uganda field office country wide.

NB: Positions with
various locations do indicate at least 3 preferred areas for deployment. TPO Uganda
is an equal opportunities employer that does not discriminate on any basis. Only
shortlisted candidates will be contacted, thus, if you do not hear from us by
12th February 2021, you are not considered.

Deadline: 31^st January 2021 

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