The Ugandan Jobline

Job Title:    Office Assistant –
Administration (2 No Experience O’ Level NGO Jobs)

Organisation: TPO
Uganda

Duty Station: 
Kampala, Uganda

Reports to:
Executive Assistant

About US:

TPO Uganda is a
local Ugandan NGO that has been operating in the country for 25 years. Our
programs comprise interventions organised around the following themes; Care and
protection of OVC; child protection, livelihoods support, mental health and
psychosocial support, response and prevention of all forms of violence against
women and children as well as emergency response and humanitarian action. TPO
Uganda is active in 33 districts in the region and is a member of several
partnerships and coordination mechanisms in the country.

Job Summary:  The Office Assistant – Administration will
provide an efficient and effective cleaning service for the Organization
Office, ensuring high standard of cleaning is delivered and maintained.

Key Duties and Responsibilities:  

·       
Daily
office cleaning as per work plan.

·       
Monitor
use and supply of kitchen and cleaning supplies and report accordingly.

·       
Ensure
office administration duties such as transfer of equipment, loading, inter
office mail deliveries and photocopying is promptly handled.

·       
Ensure
prompt administration arrangements/provision for office meetings and workshops
as requested.

·       
Clean
all furniture and equipment in the offices daily. Check status of furniture and
report any incidences of damages to furniture and equipment to the
Administration Officer.

·       
Empty
all waste paper bins regularly.

·       
Ensure
that all bathrooms and hand towels are clean and maintained in a useable manner
at all times and that there is a constant supply of toiletries in all bathrooms
under your care.

·       
Maintain
proper records of office documentations that include inventory of tools and
kitchen assets.

·       
Assist
the Admin officer in verification of monthly replenishments for office chef,
cleaner and gardeners’ supplies. Monitor for cost effective use and handling.
Ensure replenishments are handled timely.

·       
Assist
Admin officer to ensure all Admin support staff receive all relevant
communications/correspondences, seeking clarification as may be required.

·       
Switch
on all security lights at the end of each working day and off in the mornings.
Ensure that all security lights are working at all times.

·       
Report
any security incidents to Administrative officer respectively.

Qualifications, Skills and Experience:

·       
The applicant
must hold an Ordinary Level Certificate of Education

·       
Should
be personable, a team leader and result orientated.

·       
Proven ability
to apply creative thinking to practical problem solving with an aim of
improving service delivery;

·       
Ability to
manage multiple tasks at a time, work effectively with colleagues from
different backgrounds; and demonstrate knowledge of use of office equipment and
maintenance.

·       
Excellent
interpersonal skills.

·       
A
successful candidate must be good in spoken and written English Language and be
able to work with minimum supervision.

·       
All
applicants must agree with and uphold the values and objectives of the
organization to be considered for this position.

How to Apply:

All candidates
should send their updated CV and cover letter with 3 work related referees and
a table showing your past 3-year salary history to: Human Resources Manager,
TPO Uganda, P.O Box 21646 Kampala, Uganda, email: info@tpoug.org or hand
deliver (preferable) to Plot 652, Block 257, Wamala Close, Munyonyo or nearest
TPO Uganda field office country wide.

NB: TPO Uganda is an
equal opportunities employer that does not discriminate on any basis. Only
shortlisted candidates will be contacted, thus, if you do not hear from us by
12th February 2021, you are not considered.

Deadline: 31^st January 2021 

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