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Job Title:    Human Resources Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 20-Human Resources-RSCE-146222-J-Entebbe (M)

Reports to: Chief
of Client Services

Grade: P5

 

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

 

Key Duties and
Responsibilities: Within delegated
authority, the Human Resources Assistant will carry out the following duties:

Administration of
entitlements

·       
Assists
in the preparation of staff members entitlements, claims, allowances in
conformity and adherence to applicable United Nations policies, financial
regulations and rules, ST/AI issuances or practices, IPSAS policy framework
etc.

·       
Assists
in managing the Service Line as appropriate in the business processes related
to leave entitlements, contract extensions, separations and staff exits.

·       
Monitors
and evaluates the effectiveness of related guidelines, staff rules, HR rules
and regulations, practices, procedures, and makes recommendations through the
Service Delivery Manager- where necessary.

·       
Processes,
reviews and administers end to end entitlements and benefits of staff members
in the RSCE in an efficient and timely manner, i.e., Personnel Administration
of Contracts, of movements, Time Management and Separations.

·       
Advises
internal and external clients on Staff Rules and Regulations, HR guidelines and
promotes a collaborative and client-oriented approach.

·       
Resolves
queries escalated in iNeed in UMOJA.

Administration

·       
Ensures
effective and efficient functioning of the service line by maintaining contact
with visitors and staff, make arrangement of appointments and meetings
including meeting room reservation, compiling and preparing briefing and
presentation material, background information and documentation for meetings.
Supports the service line with leave monitoring and maintaining leave and
absences.

·       
Provides
support to office maintenance and assets management by maintaining records on
assets management, preparation of reports and support in asset certification
processes.

·       
Maintaining
files and records relevant to the service line, maintenance of office
stationery supplies and any other related tasks.

·       
Ensures
effective administrative and logistical support by assisting support services
provided to all RSCE staff and staff of the Client Missions. Support Chief
Client Services in drafting and maintaining SOPs and FAQs.

General

·       
Provides
general office support services; drafts and/or processes a variety of correspondence
and other communications.

·       
Sets up
and maintains reference files/records (electronic and paper).

·       
Schedules
appointments/meetings, monitors deadlines, etc.

·       
Undertakes
research on a range of HR related issues and assists in the preparation of
notes/reports.

·       
Maintains
automated database containing HR related statistics and prepares periodic
reports.

·       
Performs
a variety of administrative duties (e.g. leave recording, request for office
supplies and equipment, etc.).

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE)
Human Resources Assistant job placement should hold a High school diploma or
equivalent. Required.

·       
A
minimum of five (5) years of experience in human resources management, administrative
services, client services or related area is required.

·       
Experience
in application of UN staff rules and regulations in an operational environment
including administration of a broad range of benefits and entitlements using
SAP or Umoja is desirable.

·       
Languages:
fluency in English, both oral
and written is required; Knowledge of French is desirable.

 

Competencies

·       
Professionalism:
Shows pride in work and in
achievements. Demonstrates professional competence and mastery of subject
matter. Is conscientious and efficient in meeting commitments, observing
deadlines and achieving results. Is motivated by professional rather than
personal concerns. Shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.

·       
Communication:
Speaks and writes clearly and
effectively. Listens to others, correctly interprets messages from others and
responds appropriately. Asks questions to clarify, and exhibits interest in
having two-way communication. Tailors language, tone, style and format to match
the audience. Demonstrates openness in sharing information and keeping people
informed.

·       
Client
orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view. Establishes and maintains productive partnerships
with clients by gaining their trust and respect. Identifies clients’ needs and
matches them to appropriate solutions. Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems.
Keeps clients informed of progress or setbacks in projects. Meets timeline for
delivery of products or services to client.

 

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications
through the United Nations online portal at the link below.

 

Click
Here

 

Deadline: 14^th December 2020

 

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