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Job Title:    Property Management Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 20-Property and Asset Management-RSCE-145353-R-Entebbe (M)

Reports to: Chief,
Property Management Unit

Grade: G5

 

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

 

Key Duties and Responsibilities:  

·       
Conducts
physical inspections and quality control of mission United Nations Property to
ensure that all items are accounted for and in serviceable condition;

·       
Interacts
with other property management stakeholders and providers of services, in
particular Self-Accounting Units (SAU), Procurement Section, Joint Logistics
Operations Center (JLOC), and Local Property Survey Boards (LPSB), as
appropriate;

·       
Prepares
and submits Receiving and Inspection (R&I) reports, discrepancy reports,
and disposal reports for the unit chief’s approval;

·       
Identify
anomalies and/or discrepancies and the details thereof, or any other reason for
rejection and record in Damage Discrepancy Reports (DDR), posted on the system
and presented to R&I supervisor and Procurement for immediate action;

·       
Review
Goods’ Receipt reports in Umoja and R&I Reports in electronic Inventory
Management System;

·       
Maintains
on a daily basis accurate and auditable property records in electronic inventory
management system for property control and accountability in conformance with
administrative instructions, guidelines, manuals and Standard Operating
Procedures (SOP);

·       
Updates
all physical verification records and data entry in electronic inventory
management system;

·       
Assist
stakeholders in application of property management policies and procedures to
meet organizational standards and goals set up in the Department of Operational
Support (DOS) directives, Logistics Division guidelines and mission’s SOPs;

·       
Produces
Business Object reports on monthly basis and when requested by supervisor;

·       
Assist
in drafting statements of requirements for contracts and services for disposal;

·       
Assist
in monitoring the execution of contracts for the disposal of property and
supplies, including all types of waste material;

·       
Assist
SAUs in preparation of equipment write-offs and processing of write-off cases
through relevant property survey boards;

·       
Assists
in carrying out Board of Survey as and when required;

·       
Prepare
statistical analysis and trend analysis on United Nations property;

·       
Performs
other duties, as required.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE)
Property Management Assistant job placement should hold a High school
diploma or recognized equivalent. Required. Technical or vocational
training/certification in property management is desirable.

·       
At least
five (5) years of progressively responsible experience in the field of property
management, inventory control, logistics, procurement or other related fields
is required.

·       
Experience
in property management support services with the United Nations system or
similar international organization is desirable.

·       
Experience
in inventory management system is desirable.

·       
Languages:
English and French are the
working languages of the United Nations Secretariat. For the post advertised,
fluency in oral and written English is required.

 

Competencies

·       
Professionalism
– Knowledge of relevant United Nations rules and regulations, of budgetary and
administrative procedures, policies and directives, in particular, inventory
and control guidelines. Ability to organize and summarize data and information
required for a variety of reports, etc. Ability to develop, maintain and
operate management control systems for assets, materials, services and claims.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.

·       
Client
Orientation – Considers all those to whom services are provided to be “clients”
and seeks to see things from clients’ point of view; Establishes and maintains
productive partnerships with clients by gaining their trust and respect;
Identifies clients’ needs and matches them to appropriate solutions; Monitors
ongoing developments inside and outside the clients’ environment to keep
informed and anticipate problems; Keeps clients informed of progress or
setbacks in projects; Meets timeline for delivery of products or services to
client.

·       
Planning
& Organizing – Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; adjusts priorities
as required; Allocates appropriate amount of time and resources for completing
work; Foresees risks and allows for contingencies when planning; Monitors and
adjusts plans and actions as necessary; -Uses time efficiently.

 

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications
through the United Nations online portal at the link below.

 

Click
Here

 

Deadline: 8^th January 2021

 

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