The Ugandan Jobline

 

Job Title:    Senior Finance Officer

Organisation: StrongMinds

Duty Station:  Kampala,
Uganda

 

About US:

StrongMinds treats
depression among women of all ages in Africa, where access to mental health
treatment is extremely limited. To date, StrongMinds has treated more than
70,000 women with depression in Uganda and Zambia. We are the only organization
scaling a solution to depression in Africa with a potential to serve millions
in the next ten years.

 

Job Summary:  Under the supervision of the Finance and
Administration Manager, the Senior Finance Officer contributes to the overall
success of StrongMinds Uganda strategic objectives by providing support in
grants management, donor compliance & accountability, audits support,
financial reporting and budgeting. In addition, he/she provides support in Procurement
process to ensure value for money.

 

Key Duties and Responsibilities:  

Grants Management,
Donor Compliance and Accountability

·       
Lead on
donor compliance reviews and training for all staff

·       
Allocating
other organization’s expenses as per the donor allocation sheets

·       
Provides
operational support and oversight throughout the life cycle of an award
(opportunity stage to close out).

·       
Ensure
donor compliance requirements are met

·       
Conduct
regular monitoring award review meetings including the Budget variance analysis
to identify deviations in implementation progress and flag any unforeseen
delays or requests for support to the member

·       
Communicate
upcoming reporting deadlines to the relevant implementing staff and coordinate
report preparation processes where applicable

·       
Ensure
donor compliance during reporting in terms of templates and budgetary ceilings
as applicable

·       
With
support from Finance and Administration Manager (FAM), provide leadership and
technical assistance for all aspects related to grants management and reporting

·       
Working
with sub-grantees to ensure that they comply with donor guidelines and
requirements

·       
Carrying
out grants pre-award assessment (financial due diligence) for all partners

·       
Performing
internal audit to sub-grantees and report any areas of concern to Regional
Finance and Administration Manage

Budgeting and
Budget Management

·       
Provide
technical support and guidance during preparation of the annual and mid-year
budgets

·       
Ensure
that uploaded budgets on the system match with Board Approved Budgets

·       
Prepare
monthly Budget Monitoring Reports for all the programs/departments and work
with budget holders to have appropriate justification for over/underspends

·       
Participate
in the preparation of donor proposal budgets

·       
Review
monthly and quarterly call downs for consolidation and submission to HQ

·       
Provide
technical support in revising budgets as proposed by the program team

Risk Management
& assurance

·       
Conduct
regular field visits and keep the FAM informed of all situations which have the
potential to negatively impact internal controls or financial performance.

·       
Support
in implementation of internal controls of the organization as per policies in
place.

·       
Monitor
and advise management on the changes in local legislation, accounting
practices, tax-regulations and implement necessary changes as recommended by
management.

·       
Advise
both finance and non-finance staff over matters of internal control compliance,
periodically review the suitability of the existing controls to ensure they are
adequate enough to minimize the risk exposure of SMU but that they reinforce
the proper implementation of programs. Recommend to management any controls
that may be necessary to close any foreseen risks.

Month-end closure
of books

·       
Review
reconciliation of all balance sheet accounts

·       
Ensure that
all monthly adjustments relating to accruals, prepayments, depreciation are
accurately updated in the accounting system

·       
Completing
the monthly checklist and submitting it to the Finance and Administration
Manager

Staff Capacity
Building

·       
Facilitate
and provide training, technical support, guidance to the Accountant and Finance
Assistant. In addition, conduct regular review meetings with them to discuss
ways of improving performance.

·       
Orientation
of new staff in the finance processes/guidelines as and when required and
conduct periodical refresher trainings to all SMU staff on finance and
procurement policy requirements

Audit Support

·       
Participate
in internal, external and project audits by providing the necessary information
as requested and explanations for any audit queries.

·       
Support
the Finance & Administration Manager in the follow up of audit
recommendations

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in Accounting or Finance

·       
Full
CPA, ACCA or other internationally recognized accounting qualification

·       
A
minimum of 8 years of working experience in accounting/finance department of an
international NGO; with at least 2 years in a management role

·       
Experience
in grants management, donor reporting budget monitoring and financial reporting
for donor grants

·       
Familiarity
with QuickBooks accounting system will be an added advantage

·       
Good
analytical skills and ability to present and report findings verbally and in
writing

·       
Strong
analytical skills and strategic planning abilities. Computer literacy and
excellent communication skills area must

·       
Ability
to establish and maintain conducive collegial relations and perform effectively
as a member of a team.

·       
Highly
developed cultural awareness and ability to work well in an international environment
with people from diverse backgrounds and cultures.

·       
Highly
developed interpersonal and communication skills including influencing
negotiation and coaching.

·       
Excellent
time management and planning capacity.

 

The Senior Finance
Officer will also be expected to model StrongMinds’ core values:

·       
We are
people-focused.

·       
We think
big and act fast.

·       
We are
data-driven.

·       
We do
what we say and say what we do.

·       
We
believe in collaboration, not competition.

 

How to Apply:

Please apply online
using this link by submitting the following information

·       
Cover
letter;

·       
CV;

·       
One-page
writing sample about how you understand the role of the Senior Finance Officer
at StrongMinds and the three most important

 

Click Here

 

Deadline: 31st December, 2020

 

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