Project Coordinator –WASH First – Project NGO Jobs – Plan International

 

Job Title:    Project Coordinator –WASH
First   
Project

Organisation: Plan
International

Duty Station:  Uganda

Reports to: National
Program Manager-WASH

 

About US:

Plan International
is an independent development and humanitarian organisation that advances
children’s rights and equality for girls. We believe in the power and potential
of every child. But this is often suppressed by poverty, violence, exclusion
and discrimination. And it’s girls who are most affected.

 

Job Summary:  Plan International Uganda is looking for a
Project coordinator to provide strategic leadership in the implementation of a
14 month project– “WASH FIRST” funded through Plan International Netherlands
with support from the foreign affairs Ministry of Netherlands. The project is
aimed at improving the Knowledge on COVID-19 transmission, access to safe clean
water and essential hygiene products among populations at risk in Nebbi
district

 

The Project
coordinator  will be fully responsible
for quality, timely, efficient, and gender-responsive implementation of all
project interventions in a bid to achieve the project outcomes aimed at
ensuring that: 1) Enhanced understanding of individuals, communities, health
workers, schools and WASH service providers about mitigation measures against
COVID-19 transmission; 2) Population at risk of COVID-19 have sufficient and
constant access to Hygiene commodities and consumables  3) Population at risk of COVID-19 have safe
access to water and sanitation services

 

The Project
coordinator will be responsible and ultimately accountable for the project’s
strategic direction, quality programming and delivery of results, financial
management and compliance, team leadership, coordination and collaboration with
project stakeholders. S/he will demonstrate excellent project management and
problem-solving skills, a very high degree of maturity, flexibility,
organization and communication skills, and strategic thinking to meet the
demands of a dynamic and sometimes unpredictable operating environment while
ensuring Plan International’s systems and policies and donor requirements are
adhered to, especially gender transformative programming and child and youth
safeguarding.

 

Key Duties and Responsibilities:  

Project Set Up and
Project Planning

·       
Define
the scope of the project in collaboration with Program Area Manager

·       
Develop
a comprehensive and detailed implementation plan which identifies and sequences
the activities needed to successfully complete the project.

·       
Determine
the resources (time, money, equipment, etc.) required to complete the project

·       
Develop
a schedule for project completion that effectively allocates the resources to
the activities.

·       
Review
the project schedule with senior management and all other staff that will be
affected by the project activities; revise the schedule as required.

Staff Management

·       
Manage
volunteers according to the established policies and practices of the
organization.

·       
Initiate
and manage the process of contracting qualified consultants to work on the
project as appropriate.

Project
Implementation

·       
Execute
the project according to the project plan.

·       
Liaise
with the Monitoring Evaluation & Research team to tools and databases to
document project activities.

·       
Set up
files to ensure that all project information is appropriately documented and
secured.

·       
Monitor
the progress of the project and make adjustments as necessary to ensure the
successful completion of the project.

·       
Establish
a communication schedule to update stakeholders including appropriate staff in
the organization on the progress of the project,

·       
Review
the quality of the work completed with the project team on a regular basis to
ensure that it meets the project standards.

·       
Ensure
that the Programme Quality Policy and Procedures are followed in his/her
project.

·       
Ensure
gender equality related action plans are planned, implemented with clear gender
transformatory outcomes.

Partnership
Management

·       
Manage
the partners implementing the project activities following the Partnership
Framework and Guidelines.

·       
Ensure
proper capacity assessment of all partners.

·       
Ensure
all legal documentation is in place before bringing partners on board.

·       
Support
their capacity building process and manage relationship building.

·       
Ensure
that the partners follow all the requirements stipulated by the donor.

Project Monitoring
and Evaluation and Control

·       
Measure
the project progress and identify appropriate corrective action in situation
where the project’s performance deviates significantly from the plan.

·       
Write
high quality reports to donors following the donor compliance guidelines.

·       
Follow
the communication protocols with donors and the Business development team and
provide information as outlined in funding agreements.

·       
Monitor
all budgeted project expenditures and cash flow projections and report actual
cash flow and variance to senior management on a regular basis.

·       
Manage
all project funds according to established accounting policies and procedures,
ensuring value for money and strong accountability.

·       
Ensure
that all financial records for the project are up to date.

·       
With
support from Finance Department, prepare financial reports and supporting
documentation for funders as outlined in funding agreements. Ensure consistency
between narrative and financial reports.

·       
Ensure
that the project deliverables are on time, within budget and at the required
level of quality.

·       
Evaluate
the outcomes of the project as established during the planning phase.

·       
Optimize
the use of the SAP system to manage project outputs, budget, and expenditure
and project closure.

·       
Manage
project risks, ensuring they are effectively tracked and reported. Manage audit
process and follow up audit action list.

Advocacy,
Influencing and Visibility

·       
Represent
Plan International at district to implement the advocacy activities as stated
in the project.

·       
Support
with technical documentation of evidences from the project and write stories of
change when required.

·       
Ensure
close technical and operational collaboration and coordination with Government
Agencies &  WASH Networks at district
level

·       
Ensures
that the project is fully aligned with the Advocacy Strategy and the SDG
influencing plan.

End of Project Transition
and Project Integration

·       
Implement
all the transition activities to ensure proper closure of the project (lessons
learned, financial and contractual closure activities, etc.)

·       
Promote
full integration of the project with other initiatives implemented in the same
location in close coordination with the Programme Unit Manager.

·       
Participate
and provide valuable input into the technical network meetings.

·       
Support
the Business development Unit and the National Programme Manager-WASH in
developing proposals that may facilitate the continuity of the project.

 




Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a degree (preferred) Social Sciences, Public Health,
Environmental Health or its equivalent, with professional training on WASH
programming.

·       
At least
three years of relevant field experience in coordinating /managing WASH
projects preferably with INGO

·       
Demonstrate
experience in  sound Budget management;
&  donor compliance.

·       
Comprehensive
knowledge about policy and  programming
of WASH in Uganda

·       
Demonstrated
experience in evidence based  reporting

·       
Identification
and synthesis of best practices and lessons learned directly linked to grant
implementation, promote knowledge management, document best practices and
lessons learned from project implementation, and facilitate dissemination in
appropriate format to relevant stakeholders.

·       
Demonstrate
Influencing  and advocacy skills to
facilitate changes in policies, laws, budgets, harmful social norms, attitudes
and practises

·       
Experience
on working with coalitions, umbrella Networks and district local governments

·       
Knowledge
and dynamic in working with vulnerable young girls, women and boys.

·       
Proven
computer skills and knowledge of Microsoft software including MS Word
processing, Power point presentation, Excel spreadsheets, e-mail and web based
conferencing.

·       
Experience
of gender transformative programming and social 
inclusion in WASH programs

 

Desirable

·       
Communicate
Effectively: Speak, listen and write in a clear, thorough and timely manner
using appropriate and effective communication tools and techniques. Strong
verbal communication skills, including networking, negotiating ability and
influencing others.

·       
Creativity/Innovation:
Develop new and unique ways to improve operations of the organization and to create
new opportunities.

·       
Lead:
Positively influence others to achieve results that are in the best interest of
the organization.

·       
Make
Decisions: Assess situations to determine the importance, urgency and risks,
and make clear decisions which are timely and in the best interests of the
organization.

·       
Organize:
Set priorities, develop a work schedule, monitor progress towards goals, and
track details/data/information/activities.

·       
Plan:
Determine strategies to move the organization forward, set goals, create and implement
actions plans, and evaluate the process and results.

·       
Solve
Problems: Assess problem situations to identify causes, gather and process
relevant information, generate possible solutions, and make recommendations
and/or resolve the problem.

·       
Excellent
interpersonal skills and the ability to work with people from diverse cultures,
ability to lead and motivate people to work in teams

·       
Good
understanding and ability to use participatory approaches for involvement of
stakeholders and creating program ownership.

·       
Excellent
skills of working with children, facilitating child participation and gender
equality

·       
Excellent
project management and team leadership skills

·       
Must be
fluent in the local language (Alur )

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 14th December 2020

 

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latest jobs, please visit https://www.theugandanjobline.com
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