No Experience Logistics Intern NGO Job Opportunities – War Child Holland

 

Job Title:    Logistics Intern (No
Experience NGO Jobs)

Organization:
War Child Holland

Duty Station:
Kampala, Uganda

Reports to: Logistics & Administration Officer

 

About US:

War Child Holland is
a relatively small, quality-focused international NGO specializing in child
protection, mental health and psychosocial support.

 

Key Duties and Responsibilities:  

·       
Support
the PSO in ensuring proper and timely completion of all procurement documents
and that they have sufficient and accurate supporting documentation.

·       
Support
the PSO and other staff in the collection of quotations based on WCH
procurement proceedure.

·       
Support
staff in the completion of Purchase requests ensuring that these are correctly
described and coded and in compliance with WCH and donor policies and
procedures;

·       
Source
from surrounding NGO active vendors, select and maintain an updated database of
relevant vendors such as car rental, fuel, internet service, etc.

·       
Ensure
that each undertaken procurement is fully documented, in compliance with WCH/Donor
requirements and documents are appropriately filed and safeguarded;

·       
Ensure
appropriate and timely documentation of distribution of goods to beneficiaries
as per project plans ensuring distribution lists, way bill and final receipt
confirmations are in place for each delivery.

Office
Administration;

·       
Ensure
office supplies are always restored when deplated and pertake in the
procurement of supplies.

·       
Ensure
timely replenishment of office supplies, utilities (stationary, filing systems,
photocopier, furniture, water, electricity, etc.)

·       
Ensure
office premises, accommodation are managed, maintained and meet assessed
required security standards, including medical kit and fire extinguishers;

·       
Ensure
visitors are provided with welcome package and ensure the required forms are on
file

·       
Support
PSO in arranging for accommodation bookings and transportation of goods;

Fleet and vehicles
movement;

·       
Assist
PSO in organising and maintaining the vehicle and motorbike movements as per
team needs.

·       
With the
guidance of the PSO, review vehicle and motorbike logbooks on a weekly basis to
ensure completeness and accuracy. Produce a complete monthly fleet report using
the provided templates, scan completed and signed logsheets fuel and
maintenance receipts and send to PSO for review.

·       
Assist
PSO in monitoring the use of vehicles and motorbikes (consumption and mileage,
damages, administrative documents), consolidate, analyze and report the data
for each vehicle/motorbike and submit monthly report to the county office.

·       
Ensure
timely top-ups of fuel cards.

·       
Maintain
proper rental records/agreements and verify that the rental vehicles and taxi
companies comply with WCH regulations and needs.

·       
Report
all car incident to the project coordinator and prepare the relevant reports.

Stock Management;

·       
Ensure
proper recording of all stock in and out of the field store with proper
segregation of duties.

·       
Manage
all fully authorised and approved stock documentation; (Stock requests, Good
received Notes, Stock card etc)

·       
Provide
an end of month stock report using the WCH stock report templates.

 




Qualifications, Skills and Experience:

·       
The
ideal candidate for the War Child Holland Logistics Intern job must have
completed a Degree in Business Administration, Logistics, Procurement / Supply
Chain or related field.

 

NB: Applications
should not exceed 2 pages.

 

How to Apply:

All interested
applicants should apply online at the link below

 

Click Here

 

Deadline: 6th December 2020

 

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latest jobs, please visit https://www.theugandanjobline.com
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