The Ugandan Jobline

 

Job Title:    Grants and Contracts
Specialist

Organisation: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)

Duty Station:  Mbarara,
Uganda

Reports to: Associate
Director of Operations

 

About US:

The Elizabeth Glaser
Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through
research, advocacy, and prevention and treatment programs. We are a global
leader in the fight against pediatric HIV and AIDS, working in 15 countries and
at 7,000 sites around the world to prevent the transmission of HIV to children,
and to help those already HIV infected. Today, because of the highly successful
work of the Foundation and its partners over the last 25 years, pediatric AIDS
has been virtually eliminated in the United States and new infections in
children have declined by 58% worldwide.

 

Job Summary:  The Grants and Contracts specialist will serve
as the main point of contact for the management of sub-awards, grants and
sub-contracts. He/She we will manage the grants and sub-awards, with an
emphasis on donor compliance, reporting, and capacity building. The position
holder will be required to collaborate with project and operations teams to
maintain financial oversight over sub-grantees, capacity strengthening of the
sub-grantee staff, and to ensure strict compliance with donor requirements.  The officer will be responsible for ensuring
compliance with the terms and conditions of the respective Sub awards, provide
technical sub-granting advice to the senior leadership and take a lead role in
the sub-awards monitoring processes. In addition, He/She will also be
responsible for reviewing complex programmatic contracts and sub contracts
proposals/ offers before execution and maintain a contracts deliverables and
end dates tracker.

 

Key Duties and Responsibilities:  

·       
Manage
the sub-recipient process including; preparing sub-award agreements and
securing internal approvals, reviewing requests for disbursement of cash
requests to sub-recipients for accuracy and compliance with the agreement
documents and monitoring sub-recipients’ compliance with their own policies and
flowed down donor terms and conditions.

·       
Determine
capacity building needs for sub-recipients and work with various stakeholders
(programs, health systems teams, operations departments, etc.) to design
customized training packages, including post-training follow up and associated
documentation

·       
Monitor
sub-award periods and spending trends for sub-recipients and work with project
teams to request and secure any modifications on a timely basis.

·       
Develop
a targeted, risk-based, compliance review plan for sub-recipients, disseminate
the plan to management and ensure adherence/implementation of the plan within
the stipulated timelines

·       
Ensures
that all required sub-recipient documentation is posted in the Contracts and
Grants Information System, and also ensures that copies of supporting documents
for sub-grantee expenses are available for audit

·       
Ensure
the timely administration of all sub-award closeouts

·       
Maintain
a tracker for all executed complex contracts and help the procurement team in
tracking the deliverables/milestones and closeouts/end dates.  

·       
Review
complex programmatic contract offers before execution with a view of ensuring
that they comply with donor regulations, the Foundation’s requirements and
applicable statutory provisions.

·       
Provide
regular capacity building to procurement staff on contracts management and
applicable donor regulations.

·       
Review
annual and quarterly procurement plans and flag out to the procurement team
items that require prior donor approval.

·       
Participate
in the development, issuance, and evaluation of complex request for proposals
(RFPs) processes. 

Other
Responsibilities:

·       
Maintains
open and regular communications with Senior Management, and headquarters staff
in DC for compliance updates, learning of best practices from other countries,
problem solving options, professional development, etc.

·       
Update
and disseminate knowledge by studying existing and new regulations

·       
Perform
other duties as assigned from time to time.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a bachelor’s degree in Business Administration,
Finance, Accounting or related field plus CPA/ACCA qualification.

·       
At least
five years’ hands on experience in grants management, audit or finance

·       
Knowledge
in procurement will be an added advantage

·       
In depth
knowledge of United States Government grant and procurement regulations,
systems and procedures for managing complex grant programs with many partners
and customers.

·       
Experience
working with an international non-profit/non-governmental organization (NGO)
will be an added advantage

·       
A
strategic thinker

·       
Ability
to be self-directed and self-motivated and a team player.

·       
Ability
to work in a multi-cultural environment and establish harmonious and effective
working relationships both within and outside the organization.

·       
Excellent
report writing and presentation skills

·       
Ability
to develop and implement training programs for multi-faceted audiences   

·       
Emotionally
intelligent individual, with ability to resolve conflicts professionally

·       
Detail
oriented; high degree of accuracy and strong analytical skills.

·       
Ability
to interpret funding regulations and develop implementing procedures.

 

How to Apply:

Please submit a
Cover Letter and Curriculum Vitae only as one file in PDF format through the link
below addressed to:

 

The Senior Human
Resources Officer

Elizabeth Glaser
Pediatric AIDS Foundation (EGPAF)

Plot 15, Kitante
Close

P.O. Box 21127

Kampala, Uganda

 

Click
Here

 

Deadline: Friday 4th December 2020.

 

NB: NO HAND
DELIVERED APPLICATIONS WILL BE ACCEPTED. Please note that EGPAF does not
solicit for fees to have applicants shortlisted or offered employment

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs