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Job Title:    Finance & Administrative
Analyst

Organization: The
UN Resident Coordinator Office (UNRCO)

Duty Station:
Kampala, Uganda

Reports to: Head,
Team Leader of the UN Resident Coordinator’s Office (UNRCO)

 

About US:

The Resident
Coordinator’s Office supports the work of the UN Resident Coordinator and
coordinates activities of the UN Country Team in its engagement with the
Government as defined by the UN Sustainable Development Cooperation Framework
(UNSDCF).

 

Uganda will soon
commence implementing UNSDCF 2021 – 2025, which is the medium-term results
framework that describes the response of the UN system to national development
priorities. UNSDCF describes how the UN Country Team will contribute to the
achievement of development results based on a common country analysis and the
UN comparative advantage.

 

The Resident
Coordinator is leading and strategically positioning the United Nations Country
Team in Uganda to respond to the current national priorities, mainly to
Uganda’s Vision 2040, and the third National Development Plan (NDPIII).

 

Job Summary:  Under the guidance and supervision of the
Head, Team Leader of the UN Resident Coordinator’s Office (UNRCO) in Uganda,
the Finance & Administrative Analyst is responsible for effective delivery
of financial services, transparent utilization of financial resources and
management of the UNRCO. The Finance & Administrative Associate is also
responsible for the overall management of administrative services, administers
and executes processes and transactions ensuring high quality and accuracy of
work.  He/she analyzes and interprets the
financial and other administrative rules and regulations and provides solutions
to a wide spectrum of complex financial issues. The Finance &
Administrative Analyst promotes a collaborative, client-oriented approach
consistent with the UN Secretariat as well as UNDP rules and regulations.

 

The Finance &
Administrative Analyst leads the other administrative and operational staffof
the RCO. The Finance & Administrative Analyst works in close collaboration
with the Coordination, Partnerships/Communications, and other team members in
the UNRCO, Operations Management Team and with DCO, UNDP, MONUSCO staff and
Government officials ensuring successful UNRCO performance in Finance and
Administration.

 

Key Duties and Responsibilities:  

Implementation of
financial and administrative management strategies

·       
Delivery
and monitoring of the Special Purposes Trust Fund (SPTF) and Locally Mobilized

·       
Resources
(LMR) and organization of the cost-recovery system

·       
Control
of RCO accounts

·       
Control
of RCO cash management

·       
Office
Administration and Management

·       
Facilitation
of knowledge building and knowledge sharing

Ensures
implementation of operational and financial management strategies, and adapts
processes and procedures, focusing on the achievement of the following results:

·       
Full
compliance of financial activities, financial recording/reporting system and
audit follow up with UN/UNDP rules, regulations, policies and strategies;
implementation of the effective internal control, proper design and functioning
of the financial resources management system.

·       
UNRCO
Finance business processes mapping and elaboration/establishment of internal
Standard Operating Procedures in Finance/Admin, control of the workflows in the
Finance Unit.

·       
Continuous
analysis and monitoring of the financial situation, presentation of forecasts
for development and management projects.

·       
Elaboration
and implementation of cost saving and reduction strategies, including
contribution to the Efficiency Agenda with close communication with the OMT.

·       
Follow-up
the implementation of the in-situ operational support by the MONUSCO.

·       
Routinely
monitors financial exception reports for unusual activities, transactions, and
investigates anomalies or unusual transactions. Informs supervisors and other
UNRCO/UNDP staff at Headquarters of the results of the investigation when
satisfactory answers are not obtained.

Delivery and
monitoring of the Special Purposes Trust Fund (SPTF) and Locally Mobilized
Resources (LMR) and organization of the cost-recovery system focusing on
achievement of the following results:

·       
Financial
resources management through planning, guiding, controlling of the resources in
accordance with UN Secretariat and UNDP rules and regulations.

·       
Organization
of procurement processes.

·       
Monitoring
and reporting of RCO budgets (both SPTF and LMR).

·       
Establishment
of the budgets preparation/modification monitoring system, control of budgetary
status versus authorized spending limits (ASL) and budgets delivery levels.

·       
Making
sure that workplans and budget lines in the UMOJA/ATLAS are aligned and
spending are charged against appropriate COAs.

·       
Elaboration
of proper mechanisms to eliminate deficiencies in budget management.

·       
Preparation
of cost-recovery bills for the services provided by UNDP/MONUSCO.

·       
Ensures
proper control of UNRCO accounts focusing on achievement of the following
results:

·       
Elaboration
of the internal expenditures’ control system which ensures that vouchers
processed are matched and completed, transactions are correctly recorded and
posted; MPOs, travel claims and other entitlements are duly processed,
receipting of goods and services and establishment of accruals are properly
done in compliance with UN and UNDP policies and procedures.

·       
Timely
corrective actions on unposted vouchers, including the vouchers with budget
check errors, match exceptions, unapproved vouchers. Timely response to HQ
requests to resolve financial data issues.

·       
Control
of the Accounts Receivables for RCO projects and maintenance of the General
Ledger.

Ensures proper
UNRCO cash management focusing on achievement of the following results:

·       
Timely
review of cash position for local accounts to ensure sufficient funds on hand
for disbursements. Timely identification and recording of receipts for income
application.

·       
Monitoring
of financial exception reports for unusual activities, transactions and
investigation of anomalies or unusual transactions. Provision of information to
supervisors and other UNRCO staff at HQ on the results of the investigation
when satisfactory answers are not obtained.

·       
Coordinate
with UNDP to daily review of zero-balance account bank statements in Atlas to
monitor imprest level; identification and record of contributions.

·       
Primary
contact with local bank management on routine operational matters.

·       
Initiation
of bank transfers and deals, selecting bank transfers and deals for approval
and settlement.

·       
Timely
preparation of monthly cashflow forecast for use by the Head of RCO. Liaison
with UN Agencies to obtain estimate of their cash requirements.

·       
Role as
cashier for cash disbursements made on site.

·       
Ensures
facilitation of knowledge building and knowledge sharing in the UNRCO and
guidance to all stakeholders on financial matters focusing on achievement of
the following results:

·       
Organization/conduct
of training for the operations/programme/projects staff on financial management
and RBM.

·       
Synthesis
of lessons learnt and best practices in Finance/Admin.

·       
Sound
contributions to knowledge networks and communities of practice.

·       
Ensure
Office Administration and Management

·       
Procurement
of goods and services and monitor the logistics, in accordance with internal
policies and procedure

·       
Filing
of invoices and other finance and administrative documents, including file
maintenance and archiving

·       
Provide
necessary support to Head of Office and RCO team, as required.

·       
Support
the Human Resource function

·       
Assets
Management

·       
Any
other duties assigned

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the UN Resident Coordinator Office Finance &
Administrative Analyst job must hold an advanced (Masters) University Degree in
Finance/Accounting, Business, or Public Administration, or a professional
accounting qualification from an internationally recognized institute of
accountancy. Professionally qualified accountants from an internationally
recognized institute of accountancy will have a distinct advantage.

·       
Two
years of relevant experience in providing financial management and accounting
advisory services, managing staff and operational systems Experience in the
usage of computers and office software packages (MS Word, Excel, etc) and
advance knowledge of spreadsheet and database packages, experience in handling
of web based management systems and ERP financials, preferably PeopleSoft.

·       
Experience
of IPSAS and/or IFRS is required for external candidates.

 

Competencies

Functional
Competencies:

·       
Building
Partnerships

·       
Level
1.2:  Maintaining a network of contacts

·       
Maintains
an established network of contacts for general information sharing and to
remain up-to-date on partnership related issues

·       
Establishes
and nurtures positive communication with partners

·       
Promoting
Organizational Learning and Knowledge Sharing

·       
Level
1.2: Basic research and analysis

·       
Generates
new ideas and approaches, researches best practices and proposes new, more
effective ways of doing things

·       
Documents
and analyses innovative strategies and new approaches

·       
Identifies
and communicates opportunities to promote learning and knowledge sharing

·       
Develops
awareness of the various internal/external learning and knowledge-sharing
resources

Job
Knowledge/Technical Expertise

·       
Level
1.2: Fundamental knowledge of own discipline

·       
Understands
and applies fundamental concepts and principles of a professional discipline or
technical specialty relating to the position

·       
Ability
to formulate and manage budgets; manage contributions and investments; manage
transactions; and conduct financial analysis, reporting and cost-recovery.

·       
Possesses  knowledge of organizational policies and
procedures and applies them consistently in work tasks

·       
Identifies
new and better approaches to work processes and incorporates the same in
his/her work

·       
Analyzes
the requirements and synthesizes proposals

·       
Strives
to keep job knowledge up-to-date through self-directed study and other means of
learning

·       
Demonstrates
good knowledge of information technology and applies it in work assignments

·       
Demonstrates
in-depth understanding and knowledge of the current guidelines and tools and
utilizes these regularly in work assignments

·       
Promoting
Organizational Change and Development

·       
Level
1.2: Basic research and analysis

·       
Researches
and documents ‘best practices’ in organizational change and development within
and outside the UN system

·       
Demonstrates
ability to diagnose problems and identifies and communicates processes to
support change initiatives

·       
Design
and Implementation of Management Systems

·       
Level
1.2: Research and analysis and making recommendations on management systems

·       
Make
recommendations relative to work-processing approaches and procedures which
would lead to more efficient systems design

·       
Client
Orientation

·       
Level
1.2: Establishing effective client relationships

·       
Researches
potential solutions to internal and external client needs and reports back in a
timely, succinct and appropriate fashion

·       
Organizes
and prioritizes work schedule to meet client needs and deadlines

·       
Establishes,
builds and sustains effective relationships within the work unit and with
internal and external clients

·       
Anticipates
client needs and addresses them promptly

·       
Promoting
Accountability and Results-Based Management

·       
Level
1.2: Basic monitoring

·       
Gathers,
analyzes and disseminates information on best practice in accountability and
results-based management systems

Core Competencies:

·       
Demonstrate
corporate knowledge and sound judgment

·       
Self-development,
initiative-taking

·       
Acting
as a team player and facilitating team work

·       
Facilitating
and encouraging open communication in the team, communicating effectively

·       
Creating
synergies through self-control

·       
Managing
conflict

·       
Learning
and sharing knowledge and encourage the learning of others. Promoting learning
and knowledge management/sharing is the responsibility of each staff member.

·       
Informed
and transparent decision making

 

How to Apply:

All applicants who wish to join the UN Resident Coordinator Office should
apply online at the link below.

 

Click
Here

 

Deadline: 21^st
December 2020

 

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