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Job Title:    Livelihood Center
Administrative Assistant (Fresher NGO Jobs)

Organization: International Rescue Committee

Duty Station:
Kampala, Uganda

 

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

 

About IKEA Program:

The IRC has been
awarded a grant by IKEA Foundation to implement the Refugees in East Africa:
Boosting Urban Innovations for Livelihoods Development (RE:BUILD) program.  The 5 years project will be implemented in
Kampala and Nairobi. The IRC is the Lead Partner and will coordinate a
consortium of local and international partners to deliver the program. RE:BUILD
seeks to achieve economic self-reliance and benefit from strengthened urban
economic, regulatory and social environments for urban refugees and vulnerable
host residents. RE:BUILD will aim to enable change at varying levels, from
better access to livelihoods opportunities and inclusive services within
communities to improved refugee-related policies and more targeted and
effective service delivery from national, regional and global actors.

 

Job Summary:  IRC is seeking an Livelihood Center
Administrative Assistant for the RE:BUILD project to be based in Kampala,
Uganda. The Administrative Assistant will work closely with Re:Build program
staff and directly under the guidance of the RE:BUILD Livelihood Officer and
will manage the general Livelihood Centre administration, ensuring that the
center is well maintained and kept tidy as well as supervise the physical
office maintenance.  S/he supports the
affairs related to the day to day running of the IRC Livelihood Center and is
responsible for providing support for day-to-day administrative requirements,
functions and general office management of the center.  The position is based at the IRC Livelihood
Center.

 

Key Duties and Responsibilities:  

Administration:

Front Desk
Management

·       
Manage
the reception office, welcome visitors, attend to the telephone and answer or
refer any inquiries.

·       
Receive,
sort, sign for packages and distribute mail, internal communications and
correspondence within the Center and to appropriate persons, write official
documents and process all mail and deliveries outside RE:BUILD.

·       
Receive
and register clients interested in attending trainings at the livelihood center

·       
Keep
inventory of all assets and training materials at the livelihood center

Property and
Utilities Management

·       
Keep
track of lease dates, requirements and rights and action accordingly.

·       
Track
payment of leaseholds, tenancy agreement and liaise with program staff to
ensure proper coding.

·       
Advise
the IRC Supply Chain department immediately of any problems with the office
premises and follow-up on these issues.

·       
Maintain
and track the usage of office utilities and provide a monthly report.

·       
Track
payment of Office utilities (water, power, Yaka tracker)

Office
cleanliness

·       
Track
and Monitor that office supplies, including toiletries are available at any
time.

·       
Monitor
staff tea and water is available at the office all time.

·       
Any
other duties as assigned by the Livelihood Officer-RE:BUILD  Project

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) Livelihood Center
Administrative Assistant job placement must hold a certificate  in related Field

·       
One year
of relevant professional experience in administration / human resources

·       
Previous
experience working with an international NGO in a cross-cultural setting,
preferably in the HR/Admin sector

·       
Ability
to maintain the highest degree of discretion and confidentiality

·       
Advanced
proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook

·       
Must be
detail-oriented and able to work independently with minimal supervision.

·       
Excellent
organizational, communication and time management skills

·       
Ability
to organize tasks simultaneously, prioritize work and ensure tasks are
completed by deadline

·       
Honest,
reliable and trustworthy

·       
Good
inter-personal and conflict resolution skills, able to work under pressure and
manage personal stress.

·       
Language
Skills:  Fluency in English (written and
spoken) is required.

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link
below.

 

Click
Here

 

The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct.  These are Integrity, Service, and
Accountability.  In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 

Deadline: 12^th December 2020

 

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