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Job Title:    Logistics Assistant

Organisation: Education
Development Center (EDC)

Duty Station:  Hoima,
Uganda

 

About US:

Education
Development Center (EDC) is a global nonprofit that advances lasting solutions
to improve education, promote health, and expand economic opportunity, with a
focus on vulnerable and under-served populations.  Since 1958, we
have been a leader in designing, implementing, and evaluating powerful and
innovative programs in more than 80 countries around the world.

 

About USAID Project:

The goal of the
five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity
is for Ugandan children and youth, especially the most vulnerable, to receive
the support and services necessary to lead resilient, healthy, and productive
lives.

 

Job Summary:  The Logistics Assistant at the Zonal Office
will be responsible for full logistical support for his or her zonal office.
S/he will support activities related to provision and distribution of Teaching
and Learning Materials (TLMs), the effective and efficient management of
trainings and workshops and will be the focal person for the management of
assets, vehicle fleet, consumable supplies, and zonal office infrastructure
maintenance and repair.  The Logistics
Assistant will report to the Senior Zone Manager.  This is a full-time position based in Hoima,
Uganda.

 

Key Duties and Responsibilities:  

Direct program
support

·       
Coordinates
with the headquarters and zonal office team in the efficient distribution and
delivery of Teaching and Learning Materials (TLMs) and other inputs to schools
and communities and other system recipients; 

·       
Provides
logistics for training, including large scale training and workshops;

·       
Manages
logistics arrangements for high level and routine project activities, including
transport, hotel bookings, conference and workshop facilities.

Infrastructure Management

·       
Assures
maintenance and repair of all zonal office infrastructure including the
following:

·       
Electrical
installations including office and expatriate staff generators;

·       
Plumbing
and water installations including water reservoirs and water pump;

·       
Exterior
compound; and building walls, floors, ceilings, roof, windows.

·       
Establishes
and updates list of preferred vendors: electricians, plumbers, carpenters,
masons, mechanics, groundskeepers and other craftspeople;

·       
Supported
by the Senior Zone Manager, supervises security guards, cleaners and any other
personnel involved in the upkeep and security of zonal office infrastructure
and assets;

·       
Ensures
that the zonal office is organized so as to increase efficiency, give the best
appearance and to enhance the working environment of staff.

Driver and vehicle
management Supported by the
Senior Zone Manager, establishes and implements systems and procedures for the
management of:

·       
Driver
and vehicle schedules;

·       
Vehicle
rental;

·       
Vehicle
logbooks;

·       
Maintenance
and repairs of vehicles;

·       
Vehicle
inspections;

·       
Monthly
vehicle usage reports;

·       
Up to
date vehicle registration and insurance;

·       
Complete
and up to date vehicle files at all times;

·       
Security
and safety of vehicles and passengers.

Fixed assets
management

·       
Assures
maintenance and repair of all fixed assets;

·       
Ensures
system is in place for tracking all fixed assets;

·       
Organizes
and oversees at least annual physical inventory of all fixed assets;

·       
Updates
fixed assets database as and when changes take place;

·       
Issues
fixed assets reports on at least semi-annual basis or upon request;

·       
Issues
fixed assets to custodians;

·       
Maintains
disposition and damaged inventory list;

·       
Arranges
for disposal of assets when necessary following USAID regulations.

·       
Liaise
with and support Kampala headquarters Logistics Manager as necessary for all
the above functions

·       
Contribute
to the design and implementation of the project’s learning agenda and actively
participate in Collaborating, Learning, and Adapting (CLA) processes in place
within the project;

·       
Undertake
other associated tasks and duties as assigned by the supervisor.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Education Development Center (EDC) Logistics Assistant
job must have completed secondary education and 2 to 3 years of experience in
Logistics required. A Bachelor’s degree or equivalent degree in a relevant
field preferred.

·       
At least
two years’ successful experience in a similar position;

·       
Excellent
skills in MS Word and Excel;

·       
Excellent
oral and written communication skills;

·       
Excellent
organizational skills and attention to detail;

·       
Excellent
interpersonal skills to work with staff at all levels in the organization

·       
Experience
working with USAID and PEPFAR funded projects will be an advantage;

·       
Must be
proactive, able to work independently and meet tight deadlines;

·       
Must be
able to work within a cross cultural setting, negotiate diplomatically, and
function well under pressure.

 

Note: EDC doesn’t
solicit for money from applicants at any level of the recruitment &
selection process.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 8^th January 2021

 

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