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Job Title:    Finance and Accounts Officer
(Fresher Jobs)

Organisation: Jeeva
Consult International

Duty Station:  Kampala,
Uganda

Reports to: Managing
Director

 

About US:

Jeeva Consult
International is a private consultancy firm that was incorporated in Uganda in
2009. The firm is multidisciplinary/multi-sectoral in nature with superior
expertise and advantage that delivers high quality outputs, in time, and within
available budget. We work with a wide range of clients who include; INGOs,
NGOs, Small Medium and Multi-lateral businesses, Educational Institutions,
Financial Institutions, Donors, Policy Makers as well as Government
Departments.

 

Job Summary:  The Finance & Accounts Officer will
contribute to the day-to-day implementation of the department accounting
systems, policies and procedures. He/ she will support the department through
the collection, processing, recording, reconciliation and reporting of
financial data, verifying the validity, completeness and accuracy of the source
of documentation. The Finance & Accounts Officer will be responsible for
ensuring all payments to service providers, consultants and other clients are
processed timely; preparing monthly financial reports, maintaining complete and
proper records of revenue accountability, expenditure, assets and liabilities
and ensures the accuracy and integrity of financial information.

 

Key Duties and Responsibilities:  Under the supervision of the Managing
Director, the Finance & Accounts Officer will be responsible for the
following tasks;

Budget Planning and
Performance Tracking

·       
Provide
information to allow the creation of detailed and accurate budgets and cash
flow forecasts by contributing to meetings to discuss and agree budgets

·       
Understand
the impact of forecasts by amending budgets to reflects changes in
circumstances where the company can be able to make a profit or loss

·       
Identify,
calculate and forecast business costs and revenues and their behaviours to be
reflected in the budget

·       
Review
and provide feedback on both administrative and projects budgets before being
presented for approval by MD

Finance Management
and Reporting

·       
Review
and verify all payment requests to ensure that direct activity and
administration costs are accurate, and expenditures are in line with the agreed
Administrative/Projects budget before being presented for
approval/authorization by the MD

·       
Collect,
complete, update and analyse financial information in order to compile
financial reports as per the standard finance report templates and forms of the
company

·       
Prepare
and maintain monthly books of accounts (cash book), perform bank
reconciliation, petty cash accounts management among others.

·       
Prepare
and in a timely manner submit monthly financial reports based on the set
company standards and guidelines reflecting the company financial standings

·       
Provide
supporting information for the purposes of informing decision making by
management

·       
Produce hard/electronic
monthly report and ensure that reconciliation actions are agreed upon

·       
File all
payment vouchers that have been entered into the accounting system by their
categories

·       
Provides
acknowledgment receipts for wires from clients to Jeeva accounts

·       
Monitor
and track all fund request advances for review and effecting payments in time
Record and maintain an updated payment voucher book for submission to the MD
for approval/authorization of funds release/disbursement as per the fund
requisitions. Provide weekly briefs to the MD on status of finance

Training and
Capacity Building of Other Staff in Finance Processes and Management

·       
Together
with the Human Resource and MD organize and conduct regular orientations and
trainings regarding processes and procedures of finance management of the
company

·       
Orient
other staff on new changes in the Finance and Accounting Policies and the
international standards in financial management

Departmental
Performance Improvement

·       
Develop
and implement accounting processes by advising the MD on how performance can be
made more cost effective and efficient

·       
Monitoring
business performance and setting performance measures of projects and
administration budgets

·       
Suggesting
improvements to business processes within the department of finance Recognizing
opportunities where departmental performance could be improved Clearing any
backlogs found in the department especially on payments which are overdue

Tax Management

·       
Process
monthly Income Tax, Provident and Pension Contribution, Pay as You Earn (PAYE)
and other deductions and ensure that all URA taxes are filled in a timely
manner.

Procurement and
Logistics Management

·       
Support
the procurement process by reviewing minutes/evaluation criteria for all
procurements undertaken providing guidance to the procurement team

·       
Support
the Administration Assistant with ensuring proper and quality standard delivery
of goods before any payments are processed

·       
Verify
that all procurements are conducted within the due processes and within the
minimum required standards

·       
Verify
that all procurements are within the approved budget limits

General
Administration and Security of Information

·       
Maintain
proper administration of all company financial information and data ensuring
high level of security

·       
Provide
recommendations for improvements in financial transactions and procedures
within the company

·       
Support
all staff in the daily use of finance data systems and ensure adherence to
legal and company standards

·       
propose
and develop finance data management systems on platforms agreed upon

·       
Maintain
good working relationship with all staff

·       
While
working with Jeeva, maintain high-level of professionalism and working
relationships with the Company clients

·       
Carry
out any other responsibilities assigned by line managers and or the MD and or
any other member of Senior Management

 

Qualifications, Skills and Experience:

·       
The applicant
must hold a University Degree in Finance and Accounting, Business
Administration, Commerce, or any finance and accounting related field from a
recognized Institution.

·       
Post
graduate qualification (PGD or PGC) in Finance and accounting management or any
other related field will be an added advantage

·       
ACCA/CPA
will be an added advantage

·       
A
minimum of two years of relevant experience a finance or accounting position
including but not limited to Accounts/Finance Assistant, Finance Officer,
Accounts Clerk, Assistant Accountant etc.

·       
Proficient
and demonstrable use of QuickBooks and Tally Accounting Software Experience
working with profit-oriented organizations and not-for-profit organizations
Experience in managing statutory tax obligations like, Income Tax, PAYE, NSSF,
provident fund and URA tax compliance standards

·       
Demonstrable
experience in supporting the auditing function

·       
Demonstrated
experience managing master budgets with many different funding streams
Proficient in MS Office (Excel, Access, Word etc.)

·       
Strong
team working skills and ability to develop and maintain effective working
relations at all levels both within and outside the team

·       
An
analytical mindset with problem-solving skills

·       
Ability
to work under minimum pressure and working beyond normal working time

·       
Excellent
communication and collaboration skills

·       
Ability
to meet deadlines

·       
Strategic
planning knowledge

·       
Flexibility.

 

How to Apply:

All suitably
qualified and interested candidates should submit their applications (Cover
Letter), updated CV and scanned copies of academic documents. Applications
should be addressed to the Human Resource Officer and emailed (all documents as
attachments in one single document in PDF) to recruitment@jeevaconsult.com with
a Subject: “APPLICATION FOR FINANCE & ACCOUNTS OFFICER POSITION”

Applications which
do not confirm to the above specifications will automatically be disqualified.

 

Deadline: Wednesday, 28th December 2020 by 5:00pm.

 

NB: Only shortlisted
candidates will be contacted for interviews.

 

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