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Job Title:    Administrative Officer

Organization:  Catholic Relief Services (CRS)

Duty Station:  Uganda

Reports to:    PM, DINU

 

About US:

Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.

 

About Project:

The Catholic Relief Services (CRS) Uganda, in partnership with CARE are
implementing the Inclusive Market-based Development for Smallholder Farmers in
Karamoja sub region Project. The goal of this 36 months programme is designed
to increase food security, improve maternal and child nutrition and enhance
household income in the Karamoja Sub-region, and Katakwi District. The Specific
Objective of the DINU programme is to increase food security, improve maternal
and child nutrition and enhance household incomes through support to
diversified food production and commercial agriculture and through improved
household resilience (notably to climate change) and women empowerment. The
target population is expected to receive support to engage in diversified
agricultural production and establish linkages to commercial input and output
markets and financial services to engage in commercial agriculture allowing for
improved food security and improvement of nutrition specifically amongst
children, women and adolescents. The project will also include specific and
nutrition sensitive interventions and support other health related service
acess with a strong focus on gender equality and empowerment of women and
youth.

 

Job Summary:  The Administrative
Officer will provide service in the day-to-day delivery of responsive,
effective and efficient administrative activities in support of the Catholic
Relief Services’ (CRS) mission to serve the poor and vulnerable. You will
provide consistent and high-quality service and contribute to the proper
stewardship of resources to help ensure operational effectiveness in support of
high-quality programming and a high- quality service approach are integrated
into administrative systems, policies, and procedures.

 

Key Duties and Responsibilities:  

·       
Coordinate
and report on activities and required resources to ensure cost efficient and
quality service delivery from administrative support functions.

·       
Prepare
transactional documents in support of general operations processes and support
coordination of transaction processing (e.g. payment requests, travel
authorizations, travel advances, visas, etc.).

·       
Compile
data, perform data entry and data verification in relation to general
administration processes (e.g.

·       
various
contact lists, employee leave balances, staff attendance reports, Vehicle Log
Sheets review, visitors’ welcome packages, etc.).

·       
Help ensure
administrative systems, processes, and policies are in line with agency
standards and donor and local law regulations.

·       
Coordinate
the efficient use of sub-office assets and rented facilities. Help ensure fully
compliant procurement of office materials and asset management systems.

·       
Support
implementation of property management processes, such as property receipt and
distribution, property labelling, physical counts, etc.

·       
Coordinate
the provision of travel and logistics support and services to staff and
visitors. Coordinate event planning activities, including delegation visits,
trainings and workshops.

 

Qualifications, Skills and
Experience:

·       
The
applicant for the Catholic Relief Services (CRS) Administrative Officer job must
hold a High School diploma. Required. Bachelor’s Degree in Business Administration
or relevant field preferred.

·       
At least
two years of work experience in administrative support functions, with
increasing responsibility.

·       
Experience
with a local or international NGO a plus.

·       
Additional
education may substitute for some experience.

·       
Experience
and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and
information management systems.

·       
Good
planning, organizational and time management skills

·       
Strong
customer service orientation with very good communication and interpersonal
skills

·       
Ethical
conduct and ability to maintain confidentiality

·       
Proactive,
resourceful, solutions-oriented and results-oriented

·       
English
fluency, local languages spoken in Karamoja region is an added advantage

Agency-Wide Competencies (for all CRS staff)

·       
These
are rooted in the mission, values, and principles of CRS and used by each staff
member to fulfill his or her responsibilities and to achieve the desired
results.

·       
Serves
with Integrity

·       
Models
Stewardship

·       
Cultivates
Constructive Relationships

·       
Promotes
Learning

 

How to Apply:

All candidates should Email a cover letter and CV only to
ug_recruitment@crs.org. Large files and/or scans of documents will lead to
rejection of your application, in the subject

line of the email, copy and paste – ADMINISTRATIVEOFFICER only. All
applications that do not contain this exact subject line will be rejected and
not read.

 

NB: Only selected candidates will be
notified

 

Deadline: 23^rd
December 2020

 

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