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Job Title:    Finance and Administration
Director

Organisation: FHI 360

Duty Station: Kampala, Uganda

 

About US:

FHI 360 is a
nonprofit human development organization dedicated to improving lives in
lasting ways by advancing integrated, locally driven solutions. Our staff
includes experts in health, education, nutrition, environment, economic
development, civil society, gender, youth, research, technology, communication
and social marketing — creating a unique mix of capabilities to address today’s
interrelated development challenges. FHI 360 serves more than 60 countries and
all U.S. states and territories.

 

Job Summary:   The Director of Finance & Administration
is responsible for overall financial management, compliance, grants oversight,
and administration. S/he is responsible for ensuring that USAID requirements
for budget planning, monitoring, and reporting are fully met in a timely manner,
and the establishment and management of financial, operational and
administrative systems. S/he is also responsible for donor compliance mainly
for finance and operations. S/he will be ultimately responsible for smooth
running, efficient, and compliant project operations. S/he reports directly to
the Chief of Party and will be a member of the project’s Senior Management Team
(SMT)

 

Key Duties and Responsibilities:  

Leadership and
Management

·       
Ensure
application of documented policies and procedures for finance and all core
operations functions to ensure ongoing efficient, effective support and
compliance across the project;

·       
Ensure
that a system is in place for regular performance assessment of staff,
including providing technical support and opportunities for development.

·       
Develop,
coordinate and implement plans for the control, monitoring and reporting of
financial operations to include controllership, treasury and budgets (work plan
budgets, operating budgets and overall project budget);

·       
Ensure
that all financial information is consolidated on time and provided to the COP
as appropriate for analysis and dissemination;

·       
Provide
guidance to and overall supervision of the project finance, grants,
administration/ operations (procurement, transport, ICT, inventory, safety
& security, stores/warehousing) and sub-award teams;

·       
Provide
regular training and coaching to staff on donor regulations, grant management
systems, financial management, procurement and HR & administrative
procedures;

·       
Monitor
the security situation and oversee implementation of security measures,
including appropriate reporting;

·       
Ensure
timely dissemination of and training on new initiatives/guidelines and policies
and monitoring of implementation;

·       
Ensure
that project offices are effectively managed, and that project staff have
access to adequate transport, procurement, ICT, administrative and safety &
security management support.

Financial
management

·       
Oversee
the timely review, approval and submission of all internal financial reporting
requirements, including monthly field reports to ESARO.

·       
Review
the finance policies and procedures to ensure efficiency and effectiveness;

·       
Direct
timely and accurate preparation and approval of all donor financial reports in
respect to accounting, legal and contractual requirements

·       
Establish
and maintain professional banking relations; plan and monitor weekly cash needs
ensuring cash flow requirements of the project are met for smooth
implementation of project activities.

·       
Provide
the project management team with monthly financial reports including overall
project budget status (budget pipeline tracker), work plan budgets status,
ensuring potential issues are identified and addressed;

·       
Work
closely with senior management to develop and monitor annual work plan budgets,
operating budgets and budget updates;

·       
Perform
final financial reviews of budgets prior to approval by Regional Office and
submission to Funder.

·       
Perform
internal audits and reviews of systems and processes, as required, to ensure
compliance with company standards, donor requirements, and internationally
accepted accounting practices.

·       
Work
with project management to develop and implement strong systems of internal
controls to mitigate risk  with a strong
control environment.

Sub-award
Management Oversight

·       
Ensure adequate
sub-award development processes, monitoring and management systems are in place
to ensure effective and timely issuance, reporting and oversight of all
sub-awards;

·       
Monitor
the effective oversight and support to recipients of sub-awards by the project
to ensure consistent compliance with the terms of their sub-agreements
including financial management and compliance with donor regulations.

·       
Monitor
the timely submission of accurate financial and activity reporting by sub-award
recipients.

·       
Provide
capacity building support to sub-grantees in sub-award management to be
compliant with donor rules and regulations

Operations Systems
Quality Oversight

·       
Assess
and monitor compliance with company and donor operational policies and
procedures through field visits and reports reviews;

·       
Review
performance of operations functions to identify strengths and weaknesses;
support project management team and implementing partners to replicate the
former and address the latter;

·       
Ensure
that regular and comprehensive risk and cost-efficiency analyses are conducted;

·       
Monitor
and review operational budgets to support financial stability, ongoing program
viability, efficient cost structures, and appropriate spending.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the FHI 360 Finance and Administration Director job must
hold a Master’s Degree or its International Equivalent.

·       
ACCA or
CPA full qualification, or a graduate degree in finance management, accounting
or a related field

·       
At least
10 years of relevant experience in managing donor-funded projects

·       
Deep
knowledge and work experience in application of USAID financial management
rules and regulations.

·       
Diverse
background in operations, with strong understanding of finance, administration,
supply chain/procurement, human resources, information communication technology
(ICT), and other project management processes;

·       
Significant
experience in building, managing and maintaining systems for financial
monitoring, budget systems, and internal controls.

·       
Experience
managing and monitoring sub-awards, including international and local partners;

·       
Excellent
oral and written communication skills;

·       
Fluency
in English required;

·       
Demonstrated
strong analytical, interpersonal and multi-tasking skills.

·       
Excellent
leadership skills and demonstrated ability to manage and work effectively in
team situations.

·       
Proven
ability to prepare budgets, contract/sub-contracts and donor financial reports.

·       
Demonstrated
capacity and prior experience in supervising others as a coach/mentor to train
staff and develop financial skills of colleagues.

·       
Ability
to travel regularly to program locations;

·       
Excellent
computer skills particularly Microsoft Office applications, accounting software
such as Serenic, Costpoint and internet skills.

·       
Experience
working with other US agencies and/or international governmental donors is a
plus.

 

How to Apply:

All candidates who
wish to join FHI 360 should apply online at the link below.

 

Click
Here

 

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