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Finance and Administration Coordinator USAID Project Jobs – UCP Wheels for Humanity
Organisation: UCP
Wheels for Humanity
Duty Station: Kampala,
Uganda
About US:
Founded in 1996, UCP
Wheels for Humanity increases access to mobility and improves quality of life
for children and adults with physical disabilities in less-resourced countries.
UCP Wheels makes strategic investments in communities by leveraging existing
capacities and empowering local stakeholders. Based on the needs of each region
in which we work, we offer one or more of our direct-service or
capacity-building programs.
About USAID Project:
ReLAB-HS aims to
support development of health systems that are responsive to the escalating
challenge of addressing the growing needs for rehabilitation within
populations. It seeks to co-design and implement innovative, comprehensive,
cost-effective interventions that strengthen health systems for provision of
rehabilitation including assistive technology. ReLAB-HS will focus on
integrating rehabilitation and assistive technology services across all levels
of care within health systems. The ReLAB-HS consortium comprises of six
international partners with expertise in health systems, implementation
science, and delivery innovations.
Job Summary: UCP Wheels for Humanity (UCPW) is seeking
candidates for a ReLAB-HS Uganda Finance and Administration Coordinator for a
new five-year, USAID-funded project, Learning, Acting and Building for
Rehabilitation in Healthy Systems (ReLAB-HS). The ReLAB-HS Uganda Finance and
Administration Coordinator will provide financial and administrative oversight
for project activities in Uganda. Only candidates with work authorization in
Uganda will be considered; relocation benefits will not be provided.
Key Duties and Responsibilities: Under the direction of the ReLAB-HS Uganda Project
Manager, the ReLAB-HS Uganda Finance and Administration Coordinator will be
responsible for performing the following primary tasks:
·
Responsible
for all aspects of financial and administrative management and accounting
·
Ensure
compliance and consistency with UCPW policies and procedures, as well as USAID
and Government of Uganda rules and regulations.
·
Record
and account for transactions in QuickBooks, ensuring accuracy and completeness
of required supporting documentation
·
Process
disbursements in accordance with UCPW financial management policies and
established approval levels
·
Perform
month-end closing and year-end duties such as bank reconciliations, VAT
reimbursements, inventory tracking and report, etc.
·
Monitor
expenditure levels and allocation of expenses to ReLAB, providing monthly
expenditure reports to UCPW headquarters (HQ)
·
Ensure
effective cash flows, prepare forecast of expenditures, and submit monthly cash
requests to UCPW HQ
·
Track
grant reporting deadlines and prepare country-level inputs for quarterly
financial reporting to USAID
·
Contribute
to regular expenditure forecasts for budget monitoring purposes
·
Prepare
and submit required tax and other reports for state authorities in a timely
manner and in compliance with local government laws.
·
Manage
and maintain accounting and finance records in accordance with USAID
regulations and UCPW policies and procedures
·
Prepare
project inventory and VAT reports for UCPW Uganda field office expenses
·
Process
expense reimbursements and advances according to UCPW guidelines
·
Ensure
sound cash management of local bank account(s) and maintain petty cash fund
according to UCPW guidelines.
·
Administer
and reconcile field office petty cash according to UCPW guidelines
·
Provide
assistance, including preparation of documents, for any internal and/or
external audits during the life of the project
·
Oversee
administration of human resources, including but not limited to, maintaining
personnel files and assisting with recruitment and orientation
·
Supervise
and manage logistics staff
·
Oversee
procurement of office and project equipment and supplies according to UCPW
procurement guidelines
·
Support
and oversee awareness measures for prevention of fraud, bribery and corruption;
report any suspected misconduct to UCPW HQ and assist with periodic risk
assessments and trainings.
·
Ensure
organizational and project registration requirements are kept current at all
times
Qualifications, Skills and Experience:
·
The
applicant must hold a Bachelor’s degree or equivalent in finance, administration,
accounting or related area
·
At least
five years of experience managing finance and administration on large
international donor-funded projects, including experience on USAID-funded
projects
·
Strong
computer skills, including advanced proficiency with Microsoft Excel
spreadsheets and Quickbooks
·
Familiarity
with USG cost accounting standards and USAID regulations and procedures for
financial management and procurement
·
Experience
supervising finance and administrative staff
·
Experience
in logistics, procurement, and administrative office support
·
Ability
to manage deadlines and priorities and problem solve with international team
·
Strong
management skills and excellent interpersonal communication skills
·
Strong
verbal and written proficiency in English
How to Apply:
Please submit a
cover letter and resume in English to careers@ucpwheels.org. Please include
“Application for ReLAB Uganda Finance Admin Coordinator: YOUR NAME” in the
subject line. Applications will be considered on a rolling basis.
UCP Wheels is an
equal opportunity employer. We value a diverse workforce and an inclusive
culture. UCP Wheels encourages applications from all qualified individuals
without regard to race, color, religion, gender, sexual orientation, age,
national origin, marital status, citizenship, disability, or veteran status.
Deadline: 31st December 2020
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