Finance & Administration Specialist NGO Careers – Global Water Partnership (GWP)

 

Job Title:    Finance & Administration
Specialist

Organisation: Global
Water Partnership (GWP)

Duty Station:  Kampala,
Uganda

Reports to: Regional
Coordinator

 

About US:

The Global Water
Partnership (GWP) is a worldwide network which has since 1996 successfully
supported countries in their efforts to implement a more equitable and
sustainable management of water resources. GWP comprises 3,000+ partner
organizations in over 180 countries. Our network of 65+ Country Water
Partnerships and 13 Regional Water Partnerships convenes, and brokers
coordinated action by government and non-government actors. A long-time
advocate for integrated water resources management, GWP draws on implementation
experience at the local level and link it across our Network and to global
development agendas.

 

Job Summary: The
overall responsibility of GWPEA Financial Specialist includes but not limited
to the financial accounting and reporting; cash flow forecasting, financial
management, and reporting on GWPEA finances. The position is primarily
responsible for all the GWPEA finance management. He / she will be working
under the day-to-day supervision of the GWPEA Regional Coordinator, and working
regularly and collaboratively with the Host Institution Finance Department,
GWPSA NPC and the GWPO – Senior Financial Specialist in handling financial
issues.

 

Key Duties and Responsibilities:  

Financial Record
keeping and updates of the Financial Management System on a daily basis, verify
and update the accounting application/software with receipts and payments

·       
Maintain
and update the GWPEA financial records to facilitate review and audit of the
same by the external

·       
Manage
travel advance requests and travel expenditure accounting reports and process
the clearing journals into the accounting application/software.

·       
Serves
as GWPO liaison on financial procedures, reporting and policies;

·       
Prepares
monthly expense statements for GWPEA management and ensures correct budget
lines used and expenditure is within budget;

·       
Ensure
proper maintenance and filing of all financial records, contracts and outputs
(contract deliverables)

·       
Ensures
effective processing of payments in a timely manner;

Financial
administration and reporting- all stakeholders

·       
Working
with the Host Institution, by the 15th of every month, prepare and submit to
the GWPEA Regional Coordinator, the monthly reconciliations of accounts for all
profit and loss and balance

·       
Working
with the Host Institution prepare the consolidated regional quarterly financial
reports that includes quarterly reports from the

·       
By 20th
day following each quarter, submit GWPEA financial accountability reports to
GWPO in the required

·       
Participate
in GWPEA Steering Committee meetings to present the regional financial
overview, handle payments relating to the per diems and allowances of
participants as appropriate

·       
Within
20 days after the financial year, prepare and reconcile the GWPEA year-end
financial statement with supporting schedules in preparation for external
audit.

·       
Prepare
donor accountability reports as per the financing

·       
Ensure
adherence to GWP policies, including the GWPO Financial Guidelines, Travel
Policy and Anti-Corruption/Fraud

·       
Ensure
adherence to NBI Procurement Rules

·       
Ensure
proper segregation of duties and delegated authorities signatures are followed
for all

·       
Working
with the Host Institution, facilitate GWPEA external audits, including the
annual audits of GWPEA at RWP and CWP

·       
Be the
liaison person between Host institution and GWPEA Office on all financial
matters, payments, reports and queries, ensuring accurate data entry into the
financial

·       
Perform
monthly reconciliations to ensure that the financial records at GWPEA
Secretariat is the same with the financial records at the Host Institution

·       
Support
and advice the Regional Coordinator on financial decision

·       
Provides
financial accounting/management support to GWPEA CWPs through their host
institutions, including monitoring their expenditures

·       
Train
CWP staff on financial reporting and requirements

·       
Work
with the Host Institution to ensures compliance with country statutory and tax
obligations

·       
Ensure
the legal and financial aspects for all contracts, MoU and agreements comply
with the accounting procedures and funders’ specifications

·       
Review
and amend operational procedures and guideline with each lesson learnt in the
implementation Conduct internal audits for the accredited CWP where GWPEA has
projects running.

Budget preparation
and administration

·       
Spearhead
the GWPEA annual budget preparation including LRF project budgets and
consolidation

·       
Verify
and confirm eligibility and budget availability for all GWPEA payments in
accordance with funder

·       
Working
with the Host Institution, provide monthly budget to actual reports, and alert
the Regional Coordinator of the remaining

Vendor management
and liaison

·       
Ensure
that all payments of GWPEA clients and vendors are processed and paid in a
timely manner.

Cash and cash flow
management

·       
Update
and present GWPEA budgeted expenditures and cash flow forecast monthly or as
may be

·       
Verify
and confirm monthly petty cash reconciliations and cash count with every
subsequent

·       
Be the
bank liaison person on all GWPEA bank

·       
Ensure
prudent financial management arrangements are in place with the CWPs for the
transfer Prepare funding requests supported by cash flow

·       
Acting
as an agent for all GWPEA bank accounts to ensure the timely payment of dues
for all GWPEA activities

Payroll management

·       
Process
GWP payroll by the 20th of every month and ensuring that all staff have
received their pay slips are signed individually by the end of the

Administrative
Oversight and Support

·       
Oversight
and support for the administrative function of the GWPEA Secretariat including
stores and asset management, procurement, logistical arrangements for meetings
and events,

·       
Undertakes
additional tasks as requested by the Regional Coordinator in order to ensure
the smooth running of the GWP goals and operations

 




Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Degree in Finance, Accounting, or any other related
degree in business studies from a recognised Professional qualifications from
any internationally recognized accountancy bodies (e.g. CPA, ACCA, ACA, CIMA,
CFPA, etc.) is a must..

·       
Post
qualification experience of at least 5 years in accounting and financial
management.

·       
Proven
computer literacy, in MS Office and window- based applications and working
knowledge of computerised accounting

·       
Experience
working with accounting systems such as SAGE Pastel is required or any other
financial management

·       
Experience
in tracking the financial progress of projects, handling funds from donors, and
reporting in multiple exchange rates will be an

·       
Excellent
verbal and written communication skills in

·       
Proficiency
in computer applications such as word processing, spreadsheets, accounting
packages, email, internet and the workflow process

·       
Ability
to maintain high standards of integrity; establish straightforward, productive
relationships; treating individuals with fairness and respect, demonstrating
sensitivity for ethnic, cultural and gender differences

·       
Strong
communication and presentation skills including ability to develop proposals,
concept papers, position papers as well as write reports and prepare relevant
publications

·       
Risk
management and audit

·       
General
fraud prevention

·       
Problem
solving and analysis.

·       
Ability
to project and uphold Independence of

·       
Attention
to Initiative and self-drive for high quality

 

How to Apply:

All interested and suitably
qualified individuals should submit their applications electronically to the
Executive Director at: gwpvacancy@nilebasin.org. Application/cover letters
clearly indicating the title of the position and accompanied by detailed
curriculum vitae should reach the Executive Director

 

Please don’t attach
scanned copies of your Academic & professional certificates and
testimonials, you will be requested to submit them when you are shortlisted for
Interviews. Please clearly indicate a minimum of three referees and two former
employers excluding the current employer with their full addresses and contacts
(Telephone and emails).

 

Deadline: 31st December, 2020 by 2:00 pm.

 

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