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Job Title:    Administrative Assistant

Organization:  Uganda
Protestant Medical Bureau (UPMB)

Duty Station:  Mbarara,
Uganda

Reports to: Regional
Team Lead

 

About US:

The Uganda
Protestant Medical Bureau (UPMB) was founded in 1957 as a registered faith
based Non-Governmental Organization under the Trustees Incorporation Act (CAP
165) as Registered Trustees of the Uganda Protestant Medical Bureau. UPMB
brings together Protestant Churches in Uganda involved in Provision of Health
Services. It serves as a link between Government and / or Development Partners
and UPMB-Member Institutions and provides support to its members through
capacity strengthening, coordination, lobbying and Advocacy, public relations
and translation of government policies.

 

Job Summary:  The Administrative Assistant will provide
finance, administrative and secretarial support for the project activities in
the regional project office. He/she will participate in drawing of periodic work
plans/budgets-in relation to the set targets, account for all the project field
fund and ensure proper utilization of project assets and equipment. H/she will
develop a database of contact information; maintain distribution lists for
various kinds of project communication and schedule all project meetings;
attend and take minutes as appropriate.

 

Key Duties and
Responsibilities:

·        
Participate
in drawing of periodic work plans/budgets-in relation to the set targets

·        
Develop
monthly schedules to allocate use of vehicles

·        
Supervise
the drivers

·        
Support
in the management of project resources such as human resources, vehicles among
others

·        
Assist
with all aspects of administrative management, directory maintenance, logistics,
equipment inventory and storage

·        
Managing
inventory of assets and supplies, monitoring critical level of stocks,  sourcing for suppliers and submitting invoice

·        
Coordinating
between operating units in resolving day-to-day administrative and operational
problems

·        
Preparing
meeting minutes, meeting notes and internal support materials.

·        
Ensure
timely communication between UPMB and the benefiting facilities under LSDA
activity

·        
Ensure
timely compilation of Timesheets from staff and facilities both original and
copies

·        
Compile
MHFs staff information and ensure safe custody of documents

·        
Work
with IT to update HRIS

·        
Provide
support in the preparation of workshops and seminars

·        
Conduct
routine verification of UPMB/project assets and file reports of the same.

·        
Submit
timely accountability of fuel to enable fuel reloading

·        
Work
with the IT office to ensure that all equipment is duly maintained

·        
Perform
any other duties as may be assigned by the supervisor.

 

Qualifications, Skills and Experience:

·        
The
ideal candidate must hold a Degree in Social Sciences, Public Administration,
BBA, HRM

·        
At least
three years of working experience

·        
Accounting
and book keeping skills

·        
Experience
in logistics management

·        
Computer
Knowledge and skills

·        
Good
presentation and report writing skills

·        
Communication
skills and ability to speak the local languages.

·        
Ability
to work under minimal supervision

·        
Ability
to work with the health care workers in the region as a team and provide timely
feedback.

·        
High
level integrity and honesty

 

How to
Apply:

All suitably qualified and interested persons who wish to apply
hand-deliver an application letter with a detailed CV and copies of your
academic credentials, naming at least two referees to:

 

Human Resources Manager

Uganda Protestant medical Bureau

Plot 877 Balintuma Road Mengo

P.O. Box 4127

Kampala-Uganda

 

E-mail: upmbadmin@upmb.co.ug

 

Deadline: 11^th December
2020 by 5:00 pm

 

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