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Job Title:    Administration Officer

Organization:  Amref
Health Africa

Duty Station:  Uganda

Reports to: Program
Manager

 

About US:

Amref Health Africa
is an international African organization founded in Kenya in 1957. Our
Headquarters are in Nairobi with major programmes in Ethiopia, Kenya, South
Sudan, Tanzania and Uganda, and two regional hubs in Southern and Western
Africa based in South Africa and Senegal Respectively. Working with and through
African communities, health systems and governments, Amref Health Africa aims
to close the gap that prevents people from accessing their basic right to
health. Amref Health Africa is committed to improving the health of people in
Africa by partnering with and empowering communities. Our Vision is Lasting
Health Change in Africa.

 

Job Summary:  Amref Health Africa in Uganda seeks to recruit
an Administration Officer who will directly support management with day-to-day
administrative processes of the organization. He/she will also from time to
time handle documents with classified information and deal with service
providers.

 

Key Duties and Responsibilities:  

·       
Support
the program manager with Office set up including identifying office space for
the project, identifying possible suppliers to provide various services during
activity implementation.

·       
Provide
support to the project staff by ensuring that quality items are procured timely
and cost effectively. Ensuring transparency and accountability in all areas of
logistics.

·       
Provide
Human Resource support to the project team including policy interpretation,
leave and welfare management.

·       
Liaise
with Project management staff to prepare and analyze periodic procurement plans
and advise management accordingly.

·       
Maintain
records pertaining vehicle usage, inventory/assets ensuring availability of
various up-to-date databases.

·       
Monitor
the usage of office equipment and arrange for servicing/maintenance accordingly.

·       
Responsible
for the day to day planning of vehicle use ensuring that vehicles are used cost
effectively and that log books are well maintained.

·       
Issue
out fuel, monitor the filling of vehicles and ensure accurate records

·       
Manage
office imprest and ensure payments are made in accordance with Amref procedures
and regulations.

·       
Responsible
for maintaining administration files. Ensures that all administration documents
are stored in a safe and secure location, protected from damage

·       
Handle
the reception and attend to office visitors including screening and referring
them to appropriate officers

·       
Organize
for staff meetings including collecting agenda items from the team, reminding
staff about meetings, keeping and circulating minutes.

·       
Manage
utility bills and ascertain cleanliness and orderliness at the project office
daily

·       
Ensure
that office bills are paid on time and service is maintained

·       
Support
manager in running consumables control system and maintain minimum stock levels
as laid down in the stores control system

·       
Maintain
records pertaining to stores issues and maintain an up-to-date database

·       
Carry
out quarterly stock checks in accordance with Amref stores management policy

·       
Maintain
a fixed asset register in accordance with Amref stores management policy.

·       
Perform
any other duties as assigned by the supervisor.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree in Business Studies/Business
Administration or related Secretarial training.

·       
A
minimum of three years of experience in a related job

·       
Good
record management and working knowledge and experience using MS office is a
must

·       
Experience
handling stores management, procurement and logistics. Highly analytical

·       
Good
interpersonal and people management skills

·       
Ethical,
transparent and very trustworthy with a high sense of responsibility and
initiative

·       
Must be
able to make sound decision in compliance to organization policies and
procedures.

 

How to Apply:

All candidates
should send an updated CV including three work related referees and cover
letter addressed to the Human Resources Business Partner, Amref Health Africa
in Uganda to jobs.amrefuganda@amref.org Emails should not exceed 2MB.

 

NB: Only
short-listed candidates will be contacted. Amref Health Africa is committed to
the principles of safeguarding at the workplace and does not tolerate any form
of abuse, discrimination or harassment.

 

Deadline: 11^th December 2020

 

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