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Job Title:    Data Clerks (29 Fresher Job Positions)

Organisation: John
Snow, Inc. (JSI)

Duty Station:  Uganda

Report to:
M&E Officer

 

About US:

John Snow, Inc.
(JSI) is a leader in the field of international public health, is currently
recruiting for Data Clerks for the Regional Health Integration to Enhance
Services-North, Lango (RHITES-N, Lango) Project, funded by the USAID. RHITES-N,
Lango will improve the use of integrated health services in Northern Uganda’s
Lango region and strengthen the health system to sustain gains made by earlier
projects. RHITES-N, Lango will contribute to improving key population-based
national health indicators; build the capacity of the Ugandan government to
carry out a sustainable and locally-driven response to the HIV epidemic, while
also improving TB, malaria, nutrition, MNCH+A, and WASH outcomes. JSI will work
with Ugandan stakeholders to design and implement health system strengthening
strategies to scale up high- impact, evidence-based interventions at the
national, sub-regional, district, and community levels. Interventions will
include VMMG, virtual elimination of mother-to-child transmission of HIV,
antiretroviral therapy, and condom education and distribution. JSI will focus
where the greatest impact can be realized, with a priority on hard-to-reach and
high-HIV-prevalence locations. RHITES-N, Lango is a five-year contract which
Started in February 2018 and will end February 2023. The JSI team includes
Amref Health Africa, Africa CUAMM, Another Option, and Medical Concierge Group

 

Job Summary:  The Data Clerk will mainly be responsible for
the efficient and effective creation, storage, retrieval of all the medical
records at the facility.

 

Key Duties and Responsibilities:  

·       
Liaise
with the different units in —charges to ensure completeness of data on the
patient tiles, the registers {ANG, Maternity, Post-natal, Exposed lnfant
Register, HCT register, Laboratory registers, SMG registers, Nutrition, TB
registers, Linkage and Pre-ART and ART registers, missed appointment Registers,
Intensive Adherence Register, Family Planning Register, Child Register) are
complete. Working with different health unit‘s departments in ensuring that
timely, accurate, complete and valid data is generated from the respective
registers and is submitted to the DHO, JSI and MoH by verifying all data before
submission. The data/ reports pertain to: HIV Care & Treatment program,
PMTCT including EID and TB and TB/HIV, HIV Counselling and Testing, Nutrition
and Malena

·       
Timely
entry of data from paper-based records onto computerized systems; timely
updating, maintaining and retrieving data held on computerized HIWAIDS
reporting system

·       
Compile,
sort, and verify accuracy of data before it is entered into the project
database

·       
Engage
with the HIA to ensure that best practices of medical records storage and
management are implemented.

·       
Managing
the electronic data systems which include and not limited to Point of Care
UgandaEMR, DHIS2, HIBRID, ensuring systems are updated with the most current
data

·       
Work
closely with the HIA and the M&E Officer to quantity the tools needed to
ensure sustained data collection at the health facility.

·       
Work
with the HIA to prepare HMIS reports and submit them on time {by 5th of the
month}.

·       
Ensure
that data on additional indicators outside of DHIS2 reporting system are
collected and reported on time.

·       
Manage
the HIV care data captured on patient forms during patient visits, ensuring it
is transcribed to pre-ART and ART registers and updated in the ugandaEMR on the
same day the patients visit the facility

·       
Ensure
that data in the client cards, register, EMH and dispensing logs are in harmony
at all times

·       
Compile
and submit to the M&E Officer all weekly, monthly and quarterly supplementary
data not reported in DHIS2.

·       
Support
family health data capture, storage, retrieval and timely reporting

·       
Verify
accuracy of data and track movement of tiles.

·       
Ensure
all files are secure, sorted and standardized.

·       
Ensure
that confidentiality of data collected and stored is maintained at all times.

·       
Ensure
safety of all equipment in the data room.

·       
Routinely
perform basic data analysis to encourage data use at the facility.

·       
Participate
in collaborative learning and adapting activities designed from time to time

·       
Support
data collection and submission for ad hoc and other special studies Assignment
commissioned by USAID HHITES-N, Lango.

·       
Participate
in the facility quality improvement activities which may include
collecting/summarizing data and analyzing to inform progress off quality
improvement interventions.

·       
Analyze
the monthly summary statistics for key program indicators and compile reports
for distribution to inform OI team at health facility

·       
Assist
health care workers at the designated facilities in data quality assurance as
stipulated in the standard operating procedures and job aides

·       
Performs
any other duties as may be assigned from time to time.

 

Qualifications, Skills and Experience:

·       
The applicant
must hold a a diploma in Statistics, Medical Records, Computer Science or
related field. A degree will be an added advantage.

·       
At least
two years of experience in handling medical records

·       
MUST BE
Computer Literate and with acceptable minimum speed for data entry

·       
Previous
experience of working with international NGOs, MOH, and public health
facilities will be an advantage.

·       
Ability
to work independently with minimal supervision

·       
Practical
experience in working with routine health information systems at the facility,
district or national level

·       
Practical
Knowledge in the Uganda Electronic Medical Records (UgandaEMR], and DHlS2 data
entry will be an added advantage

 

How to Apply:

All interested
candidates who meet the above requirements, should send their applications
clearly indicating the district cl preference by email to
ug-rhites-n@ug.jsi.com  addressed to the
Human Resource Manager attaching their application letters and CV

 

Deadline: 1^st January 2021

 

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